RFP26-006 Pivot Synthetic Turf or equivalent or better: -5 locations

The Ogden School District (OSD) in Utah has issued RFP26-006 for synthetic turf installation and replacement services across five school locations: three field replacements at Ben Lomond High School, Ogden High School, and Spence Eccles Ogden Community Sports Complex Field #1, and two conversions of natural grass to artificial turf at New Bridge Elementary and Polk Elementary playgrounds. The procurement seeks contractors to provide Pivot Synthetic Turf or equivalent or better products, including complete removal of existing turf systems, site preparation, installation of new synthetic turf systems meeting specified performance standards, drainage infrastructure, and site restoration work. Contractors must have been in business for at least ten years with a minimum of ten similar installations exceeding 50,000 square feet completed within the past five years and within 700 miles of the project site, must be members of the American Sports Builders Association, and must provide a minimum twelve-year warranty with third-party bonded coverage including complete replacement coverage with no deductibles or prorated benefits. The synthetic turf must meet specific technical requirements including Tencate Pivot monofilament fibers with minimum 100 ounces per square yard face weight, tuft bind strength of 9 pounds, infill material of minimum 2.5 pounds per square foot, and G-max testing between 80 and 110 at installation not exceeding 165 during the warranty period. Proposals will be evaluated on a 100-point scale allocating 50 points to pricing and 50 points distributed across relevant experience (15 points), project team qualifications (15 points), past performance recommendations (10 points), and cost control and schedule capability (10 points). A mandatory pre-bid walk is scheduled for Thursday, February 5, 2026, at 12:30 PM MST at Spence Eccles, with all questions due through the Bonfire platform by 11:00 AM MST on Friday, February 6, 2026, and proposals due by 12:00 PM MST on Monday, February 9, 2026. Construction is scheduled to begin as early as March 23, 2026, with three high school projects requiring completion by June 24, 2026, and all five projects requiring final completion by July 31, 2026; the District anticipates awarding the contract on February 10, 2026, with board approval on February 19, 2026.

The District emphasizes preference for qualified at-risk contractors and has designated this as a district-level procurement under Utah state law with standard contractual terms governed by the Utah Procurement Code. No specific set-asides for disadvantaged enterprises or minority-owned businesses are explicitly mentioned in the procurement documents; however, the District's emphasis on qualified at-risk contractors suggests consideration of such designations. The selected contractor will execute an AIA Document A132-2019 contract with BDK serving as the construction manager and Owner's Representative. Contractors must submit separate technical and cost proposals, with pricing information becoming public following contract award, and must provide three client references by 12:00 PM MST on Wednesday, February 4, 2026. Contractors are required to supply attic stock consisting of twenty 500-square-foot rolls of each green color and 36 square feet of additional colors, three field sweepers, and one zero-turn blower with owner training. The contract includes a $100,000 general construction contingency allowance for owner-directed changes, with standard payment terms of 30 days following delivery or invoice receipt, mandatory insurance coverage of $1,000,000 per incident and $3,000,000 in aggregate, and a one-year warranty on all products unless otherwise specified. No specific total contract value is disclosed in the RFP documents provided, though the scope encompasses approximately 300,000 to 400,000 square feet of synthetic turf installation and conversion work across five locations.