Request for Proposals Request for Proposal Criteria and Selection Process for a Qualified at-Risk

Contractor for the Ogden School District (OSD or the District)

For the following Projects:

Pivot Synthetic Turf or equivalent or better: -5 locations

RFP26-006

DUE: 12:00 PM Monday, February 9, 2026.

1950 Monroe Blvd., Ogden, UT, 84401-0619 801-737-7300, www.ogdensd.org

Affirmative Action · Equal Opportunity · ADA Employer

Technical Proposal Response

Read Instructions Carefully. Failure to submit the following documents shall be grounds for OSD to deem your proposal as Non-Responsive.

Please ensure you submit the following:

□ All Final proposals must be submitted electronically through Bonfire (UP3) in a PDF format. Proposals must be received by 12:00 PM MST Monday, February 9, 2026.

□ All Proposals should acknowledge meeting Submittal Requirements.

□ All Proposals should include one technical proposal information as outlined below, in answering selection questions Section A through D.

□ All Proposals should include, as a separate document, a price proposal meeting all criteria listed below for Section E.

□ Additional Requirements as modified during solicitation.

Submittal Requirements

1) Review Bid Documents and comply with all criteria.

2) Provide written technical proposals answering selection questions in the format requested.

3) Provide Price Proposals in the worksheets provided, separate from the technical proposal.

4) Attend Mandatory Pre-bid Walk on February 5, 2026, at 12:30 PM MST Starting at the Spence

Eccles Ogden Community Sports Complex Site at 1950 Monroe Blvd, Ogden, UT 84401.

Qualified at Risk Contractor scope of work

OSD requests Contractor services for the replacement of existing artificial turf fields at 3 locations and the conversion of natural grass to artificial turf at two Elementary playgrounds.

The projects are as follows:

Ben Lomond High School Synthetic Turf Project Ogden High School Synthetic Turf Project Spence Eccles OCSC Field #1 Synthetic Turf Project New Bridge Elementary Synthetic Turf Project Polk Elementary Synthetic Turf Project

Some of the services are delineated as follows:

1. Construct Projects in accordance with the documents and within the schedule.

2. Complete the scope of work, obtain all needed clearances and approvals from authorities having jurisdiction, and obtain substantial completion.

3. Complete all corrective work from punch walk and obtain final completion. Provide all required

O&M documentation, warranty information in the format required by the District, and training for the scope of work for all sites.

4. Provide warranty service, including supervision of all trades and scopes of work for the warranty period.

It is anticipated that the Selected Contractor will sign an AIA Document A132-2019 contract with Ogden City School District, naming BDK as construction manager for the School District.

Proposed Timelines with Scope of Services

The anticipated schedule of construction is as follows:

Spence Eccles OCSC Field #1 Synthetic Turf Project START as early as March 23rd, 2026 Ben Lomond High School Synthetic Turf Project START May 18th, 2026 Ogden High School Synthetic Turf Project START May 26, 2026 These three Projects must be completed and playable by June 24th, 2026.

New Bridge Elementary Synthetic Turf Project Polk Elementary Synthetic Turf Project These two projects may START after May 26, 2026

All Projects must complete including all punch items and final completion by July 31, 2026.

a. Selection-

i. Advertisement- Friday, January 30, 2026

ii. Provide 3 client references to Ogden School District for verification by Wednesday, February 4, 2026. References must be received by 12:00 pm

MST.

iii. Mandatory Pre-bid Walk Thursday, February 5, 2026, at 12:30 PM MST.

iv. All Questions must be submitted online through Bonfire (U3P) and received by 11:00 AM MST Friday, February 6, 2026. Contact made with any other Ogden School District personnel during the RFP process concerning the RFP may be considered grounds for disqualification. Any addenda to this solicitation will be posted up to 24 hours before the closing of the bid. It is the sole responsibility of all interested offerors to ensure submittals reflect all the details of the solicitation in its entirety.

v. Proposals due Monday, February 9, 2026, at 11:00 AM MST and must be submitted online through Bonfire (U3P).

b. Award- February 10, 2026, for notification. The award is following board approval on February 19th, 2026.

c. Contract and prepare submittals for approval, order materials, and prepare to mobilize.

February and March 2026.

d. Construction duration, as defined in the contract and the anticipated schedule listed in this RFP.

e. Substantial Completion and Punch-As defined in the contract and anticipated schedule.

f. Final Completion with all warranty documents and O&M manuals. JULY 31, 2026.

Technical Evaluation: Selection questions sections A through D:

A. Identify at least three comparable projects in which the Contractor performed work similar to that identified in the bid documents. If possible, provide information for Pivot product projects. Please provide the following as part of the identification:

1. Description of the project.

2. Project’s original contracted construction cost and final construction cost

3. Construction dates, including any extensions or failure to meet schedule

4. Project Owner

5. Reference information (a current name with telephone number per project)

B. Provide a concise description of the Contractor Team and their roles proposed for this project, team structure, and include information relevant to this project. Provide resumes with experience and background as it pertains to these projects. Please include the following personnel:

1. Principal in Charge, Sales contact

2. Installation Project Manager

3. Site Superintendent, Crew Foreman

4. Other proposed staff members and roles, including Warranty Manager

5. Professional Experience relevant to these Proposed Project Scopes

C. Past Performance Recommendation form: OCSD requires recommendations from former clients in order to properly evaluate the submitting firm.

1. Provide contact information for 3 separate clients for whom work has been completed and is being used by the client. Any/All may be the same as listed in the description. Use this link to fill out the Google Form by Wednesday, February 4, 2026, and it must be received by 12:00 pm MST. Failure to submit this reference list on time will disqualify the vendor from consideration.

2. Contact each reference and inform them that OCSD will contact them and ask them to complete the form sent to them by OCSD and return it prior to the submittal deadline of 11:00 AM MST Monday, February 9, 2026.

D. Cost Control and Schedule: Provide a schedule and a description of how the Contractor Team will meet or exceed the preliminary timeline. Provide a plan or strategy specific to these proposed projects, outlining the Team’s methodology for assisting in controlling costs during Construction.

1. Include activities and descriptions of tasks and events needed to meet the scope.

2. Describe what processes will be used internally to meet the schedule.

3. Describe what inputs and activities are needed from the District, Designer, and BDK to meet the schedule.

4. Describe any risks to the projects and how they will be managed to avoid cost impacts

Protected / Proprietary Information

Protected information should be identifiable and included in the Detailed Discussion section of the proposal. Do not incorporate protected information throughout the proposal. Instead, provide a reference in the proposal response directing readers to the specific area of this https://docs.google.com/forms/d/e/1FAIpQLScQmt2x-_Lo2VEsxyA3kiz0Brbg0fwWxqiGKX_s0bEaDJIFOA/viewform?usp=header

Protected Information Section.

The Government Records Access and Management Act (GRAMA), UCA § 63G-2-305, provides in part that:

The following records are protected if adequately classified by a government entity: (1) trade secrets as defined in Section 13-24-2, the Utah Uniform Trade Secrets Act, if the person submitting the trade secret has provided the governmental entity with the information specified in UCA § 63G-2-309 (Business Confidentiality Claims); (2) commercial information or non-individual financial information obtained from a person if: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future; (b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and (c) the person submitting the information has provided the governmental entity with the information specified in UCA § 63G-2-309;

And

(6) records, the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except, subject to Subsections (1) and (2), that this Subsection (6) does not restrict the right of a person to have access to, after the contract or grant has been awarded and signed by all parties.

Pricing may not be classified as confidential or protected and will be considered public information after the contract is awarded.

Process for Requesting Non-Disclosure: Any Offeror requesting that a record be protected shall include a Claim of Business Confidentiality with the proposal. To protect information under a Claim of Business Confidentiality, the Offeror must complete the Claim of Business Confidentiality form with the following information: 1. Provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to the state, and

2. Include a concise statement of reasons supporting the claim of business confidentiality (UCA § 63G-2-309(1)).

3. Submit an electronic “redacted” (excluding protected information) copy of the proposal.

The copy must be clearly marked as “Redacted Version.”

An entire proposal cannot be identified as “PROTECTED”, “CONFIDENTIAL,” or “PROPRIETARY”, and if so identified, shall be considered non-responsive unless the Offeror removes the designation.

Redacted Copy: If an Offeror submits a proposal that contains information claimed to be business confidential or protected information, the Offeror must submit two separate proposals:

one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and a non-redacted version for evaluation purposes, clearly marked as "Protected Business Confidential."

All materials submitted become the property of the Ogden School District. Materials may be evaluated by anyone designated by the District as part of the proposal evaluation committee.

Materials submitted may be returned only at the District’s option.

Cost Proposal Response

Fee Proposal Evaluation: section E: (must be submitted as a separate document from the technical proposal. Failure to submit the cost proposal as a separate document will disqualify the vendor from consideration).

A. Price: Provide a document separate from the technical proposal with the following pricing for services for the projects.

1. Complete the bid form for each project

2. Complete the grand total form, including discounts for all 5-projects being awarded and any marketing discounts.

Additional Requirements

Additional information as required, as such, must accompany the proposals at the time of submission to be deemed responsive.

Must be in a separate attachment from the Technical Proposal

If the Cost Proposal is received with the Technical Proposal, the submission will be considered non-responsive and eliminated for consideration.

Evaluation Process and Criteria

RATING SYSTEM ON EVALUATION CRITERIA

1. Evaluation Criteria: The way the responsive proposal will be evaluated is based on the following point system, where 100 points is the maximum points possible to select the proposal that is most advantageous to OSD.

A. Relevant Experience of Contractor Firm (15 Points) _____

• Comparable Projects

• Reference information

B. Project Team(s) Proposed for this Project (15 Points) _____

• Project Team Proposed

• Relevance to projects

C. Past Performance Recommendation form (10 Points) _____

• Form filled out for each reference

D. Cost Control and Schedule (10 Points) _____

• Scheduled activities meeting timelines

• Internal processes to meet schedules

E. Price Component (include in separate document) (50 Points) _____

• Provide completed price form for each project

• Provide completed price form for overall price and discounts

Total Points (100 points possible) _____

Term of Agreement

(Insert)

Due Date

To qualify as a responsive proposal, 1 electronic copy of the technical proposal (a redacted electronic copy of the technical proposal may also be submitted) and 1 electronic copy of the fee proposal (as a separate attachment) must be submitted through Bonfire and received no later than 12:00 PM MST Monday, February 9, 2026.

Tentative Timeline (Subject to modification)

Deadline for Questions: 11:00 AM MST Friday, February 6, 2026.

RFP Response Deadline: 12:00 PM MST Monday, February 9, 2026.

Evaluation: February 10, 2026

Board Action: February 19th, 2026

Questions and Contact Information

Questions, interpretations, clarifications, or communication regarding RFP26-006 must be submitted through Bonfire and must be received by 11:00 AM MST on Friday, February 6, 2026. Responses to any postings shall be the responsibility of: Ken Crawford - Executive Director of Support Services and Athletics.

Contact made with any other Ogden City School District personnel during the RFP process concerning the RFP may be considered grounds for disqualification.

RFP26-006 will be posted on Bonfire which is where any addenda to this solicitation will be posted, up to 24 hours before the closing of the bid. It is the sole responsibility of all interested offerors to ensure submittals reflect all the details of the solicitation in its entirety.

https://gobonfire.com/ https://gobonfire.com/