3-OCSD Turf Projects Specifications Manual - 2026-01-28.pdf

PROJECT MANUAL

FOR

OGDEN CITY SCHOOL

DISTRICT

SYNTHETIC TURF PROJECTS

AT

OGDEN HIGH SCHOOL

BEN LOMOND HIGH SCHOOL

SPENCE ECCLES OGDEN COMMUNITY SPORTS COMPLEX FIELD 1

POLK ELEMENTARY

NEW BRIDGE ELEMENTARY

Nibley, Utah 84321

801.528.2856

JANUARY 2026

OCSD TURF PROJECTS 00 0102 - 1 PROJECT INFORMATION

SECTION 00 0102

PROJECT INFORMATION

PART 1 GENERAL

1.01 PROJECT IDENTIFICATION

A. Project Name: Ogden City School District Turf Projects, located at various sites in district boundaries.

1950 Monroe Blvd

Ogden, Utah 84401.

B. The Owner, hereinafter referred to as Owner: Ogden City School District

1.02 PROJECT DESCRIPTION

A. Spence Eccles Ogden Community Sports Complex Summary Project Description:

1. Replace existing synthetic turf system with new. Convert existing natural grass areas inside fenced boundaries to synthetic turf. Replace netting system north & south sides. See plans for additional information.

2. Construction Timeline

Start – April 1, 2026

Completion – May 16, 2026

B. Ogden High School Track & Field Summary Project Description:

1. Replace existing synthetic turf system with new. Replace perimeter synthetic turf with new. Resurface all track surfaces. Provide new play clock football timer wireless system to connect to existing. Improve gravel landscape perimeter. See plans for additional information.

2. Construction Timeline

Start – May 18, 2026

Completion – June 20, 2026

C. Ben Lomond High School Track & Field Summary Project Description:

1. Replace existing synthetic turf system with new. Replace perimeter synthetic turf with new. Resurface all track surfaces. Provide new play clock football timer wireless system to connect to existing. Improve gravel landscape perimeter. See plans for additional information.

2. Construction Timeline

Start – June 15, 2026

Completion – July 24, 2026

D. New Bridge Elementary School Summary Project Description:

1. Remove natural grass area and convert to synthetic turf system. Remove playground tiles and replace with synthetic turf system. See plans for additional information.

2. Construction Timeline

Start – June 2, 2026

Completion – July 31, 2026

E. Polk Elementary School Summary Project Description:

1. Replace existing natural grass area with synthetic turf system. See plans for additional information.

2. Construction Timeline

Start – June 2, 2026

Completion – July 31, 2026

OCSD TURF PROJECTS 00 0102 - 2 PROJECT INFORMATION

1.03 PROCUREMENT TIMETABLE

A. The Owner reserves the right to change the schedule or terminate the entire procurement process at any time.

1.04 PROCUREMENT DOCUMENTS

A. Availability of Documents: Complete sets of procurement documents may be obtained:

1. From Owner at the Project Manager's address listed in project directory.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION

OCSD TURF PROJECTS 00 0103 - 1 PROJECT DIRECTORY

SECTION 00 0103

PROJECT DIRECTORY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Name: Ogden City School District.

1. Address Line 1: 1950 Monroe Blvd.

2. City: Ogden.

3. State: Utah.

4. Zip Code: 84401.

5. Telephone: 801.430.1293

B. Primary Contact: All correspondence from the Contractor to the Landscape Architect will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Title: Project Manager.

2. Name: Jared Cherry.

1.03 CONSULTANTS:

A. Landscape Architect: Design Professional of Record. All correspondence from the

Contractor regarding construction documents authored by Landscape Architect's consultants will be through this party, unless alternate arrangements are mutually agreed upon at preconstruction meeting.

1. Company Name: Prime Landscape Architecture.

a. Address Line 1: 1524 West 3045 South.

b. City: Logan.

c. State: Utah.

d. Zip Code: 84321.

e. Telephone: 801-528-2856.

2. Primary Contact: .

a. Title: Landscape Architect.

b. Name: Dustin Hislop.

PART 2 PRODUCTS - NOT USED

OCSD TURF PROJECTS 00 0103 - 2 PROJECT DIRECTORY

OCSD TURF PROJECTS 00 0110 - 1 TABLE OF CONTENTS

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0102 - Project Information

B. 00 0103 - Project Directory

C. 00 0110 - Table of Contents

D. 00 0115 - List of Drawing Sheets

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 1000 - Summary

B. 01 2000 - Price and Payment Procedures

C. 01 2116 – Contingency Allowance

D. 01 2500 - Substitution Procedures

E. 01 2600 - Contract Modification Procedures

F. 01 3100 - Project Management and Coordination

G. 01 3200 - Construction Progress

H. 01 3300 - Submittal Procedures

I. 01 4000 - Quality Requirements

J. 01 4100 - Regulatory Requirements

K. 01 4200 - References

L. 01 5713 - Temporary Erosion and Sediment Control

M. 01 7000 - Execution and Closeout Requirements

N. 01 7329 - Cutting and Patching

O. 01 7700 – Closeout Procedures

P. 01 7823 - Operation and Maintenance Data

Q. 01 7836 – Warranties

R. 01 7839 - Project Record Documents

2.02 DIVISION 02 -- EXISTING CONDITIONS

A. 02 4119 - Selective Site Demolition

2.03 DIVISION 03 -- CONCRETE

A. 03 3000 - Cast-in-Place Concrete

2.04 DIVISION 11 – FIELD EQUIPMENT

A. 11 6833 – Athletic Field Equipment

B. 11 6843 – Digital Timing System

OCSD TURF PROJECTS 00 0110 - 2 TABLE OF CONTENTS

2.05 DIVISION 31 -- EARTHWORK

A. 31 0700 - General Site Construction Requirements

B. 31 1000 - Site Clearing

C. 31 2300 – Earthwork

D. 31 2316 – Excavation

E. 31 2500 - Erosion Control

2.06 DIVISION 32 -- EXTERIOR IMPROVEMENTS

A. 32 1813 – Artificial Turf

B. 32 1813.13 – Synthetic Turf Underlayment

C. 32 1823 – Track Resurface Existing Base Mat / Structural Spray Surface

D. 32 8423 - Underground Sprinklers

E. 32 9113 - Soil Preparation

F. 32 9223 – Sodding

2.08 DIVISION 33 -- UTILITIES

A. 33 4111 – Turf Field Drainage

OCSD TURF PROJECTS 00 0115 - 1 LIST OF DRAWING SHEETS

SECTION 00 0115

LIST OF DRAWING SHEETS

SHEET INDEX

G001 GENERAL NOTES / SHEET INDEX

D100 DEMOLITION PLAN

D200 DEMOLITION IMAGES

D201 DEMOLITION IMAGES

C100 SITE PLAN

C101 GRAPHIC LAYOUT PLAN

C500 SITE DETAILS

C501 SOCCER FIELD LAYOUT

SPENCE ECCLES OCSC FIELD #1

SHEET INDEX

G001 GENERAL NOTES / SHEET INDEX

D100 DEMOLITION PLAN

D200 SITE DRONE DEMOLITION IMAGES

D201 SITE DEMOLITION IMAGES

D202 SITE DEMOLITION IMAGES

D203 SITE DEMOLITION IMAGES

D204 SITE DEMOLITION IMAGES

C100 SITE PLAN

C101 GRAPHIC LAYOUT PLAN

C500 SITE DETAILS

C501 FOOTBALL LAYOUT

C502 SOCCER LAYOUT

OGDEN HIGH SCHOOL

OCSD TURF PROJECTS 00 0115 - 2 LIST OF DRAWING SHEETS

SHEET INDEX

G001 GENERAL NOTES / SHEET INDEX

D100 DEMOLITION PLAN

D200 DEMOLITION IMAGES

D201 DEMOLITION IMAGES

D202 DEMOLITION IMAGES

C100 SITE PLAN

C101 SITE PLAN GRAPHIC

C500 SITE DETAILS

C501 FOOTBALL LAYOUT

C502 SOCCER LAYOUT

SHEET INDEX

G001 GENERAL NOTES & INFORMATION

D100 DEMOLITION PLAN

D200 DEMOLITION IMAGES

D201 DEMOLITION IMAGES

C100 LAYOUT PLAN

C101 TURF COLOR LAYOUT PLAN

C500 SITE DETAILS

SHEET INDEX

G001 GENERAL NOTES & INFORMATION

D100 DEMOLITION PLAN

C100 LAYOUT PLAN

C101 GRAPHIC LAYOUT PLAN

C200 DRAINAGE PLAN

C500 SITE DETAILS

BEN LOMOND HIGH SCHOOL

NEW BRIDGE ELEMENTARY SCHOOL

POLK ELEMENTARY SCHOOL

OCSD TURF PROJECTS 01 1000 - 1 SUMMARY

SECTION 01 1000

SUMMARY

PART 1 GENERAL

1.01 RELATED REQUIREMENTS

A. Drawings and General Provisions of Contract, including General and Supplementary

Conditions and other Division 1 Specification sections, apply to work of this section.

1.02 PROJECT

A. Project Name: Ogden City School District Synthetic Turf Projects

B. Owner's Name: Ogden City School District

C. Landscape Architect's Name: Prime Landscape Architecture

D. Project Locations:

1. Spence Eccles Ogden Community Sports Complex Field 1

4950 Monroe Blvd

Ogden, Utah 84401

2. Ogden High School

2828 Harrison Blvd.

Ogden, Utah 84403

3. Ben Lomond High School

1080 9th Street

Ogden, Utah 84404

4. New Bridge Elementary School

2150 Jefferson Ave.

5. Polk Elementary School

2615 Polk Ave.

E. Full site construction of elements as previously stated and as shown in project construction documents.

1.03 CONTRACT DESCRIPTION

A. Documents indicate the work of the Contract and related requirements and conditions that have an impact on the project. Related requirements and conditions that are indicated on the Contract Documents include, but are not necessarily limited to the following:

1. Existing site conditions & restrictions on use of the site.

1.04 SUMMARY BY REFERENCES

A. Work of the Contract can be summarized by references to the Contract, General

Conditions, Supplementary Conditions, Specification Sections, Drawings, Addenda and modifications to the contract documents issued subsequent to the initial printing of this project manual and including, but not necessarily limited to, printed material referenced by any of these. It is recognized that work of the Contract is also

OCSD TURF PROJECTS 01 1000 - 2 SUMMARY

unavoidably affected or influenced by governing regulations, natural phenomenon, including weather conditions, and other forces outside contract documents.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to surrounding areas on each site.

2. Confine operations on site to the areas permitted under the Contract. Portions of the site beyond areas which work is indicated are not to be disturbed. Conform to site rules and regulations affecting the work while engaged in project construction.

3. Keep all public areas free from accumulation of waste material, rubbish or construction debris.

4. Smoking or open fires will not be permitted on the premises.

B. Provide access to and from site as required by law and by Owner:

1. Do not obstruct roadways, sidewalks, or other public ways without permit.

2. Maintain Fire Department access to the site at all times.

C. Existing building spaces may not be used for storage.

1.06 WORK SEQUENCE

PART 2 PRODUCTS - NOT USED

OCSD TURF PROJECTS 01 2000 - 1 PRICE AND PAYMENT

PROCEDURES

SECTION 01 2000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Change procedures.

1.02 RELATED REQUIREMENTS

A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and other Division 1 Specification sections, apply to work of this section.

1.03 SCHEDULE OF VALUES

A. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Landscape Architect for approval.

B. Forms filled out by hand will not be accepted.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Landscape Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Execute certification by signature of authorized officer.

E. Submit one electronic copy of each Application for Payment.

1.05 PAYMENT REQUESTS

A. General: Except as otherwise indicated, sequence of progress payments is to be regular, and each must be consistent with previous applications and payments. It is recognized that certain applications involve extra requirements, including initial application, application at times of substantial completion, and final payment application.

B. Payment Application Times:

1. The date for each progress payment is indicated in the Owner-Contractor

Agreement or, if none is indicated therein, it is the 15th day of each month.

2. The period of construction work covered by each payment request is indicated in the Owner-Contractor Agreement or, if none is indicated therein, it is the period ending 15 days prior to the date for each progress payment, with the starting day following the end of the preceding period.

1.06 MODIFICATION PROCEDURES

A. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Landscape Architect will issue instructions directly to Contractor.

B. For other required changes, Landscape Architect will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

C. For changes for which advance pricing is desired, Landscape Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for

OCSD TURF PROJECTS 01 2000 - 2 PRICE AND PAYMENT

executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 5 days.

D. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

E. Execution of Change Orders: Landscape Architect will issue Change Orders for signatures of parties as provided in the Conditions of the Contract.

1.07 APPLICATION AND CERTIFICATE FOR PAYMENT

A. Payment Request Form will be the form used as an Application and Certificate for Payment for this Project. Form shall be provided by contractor.

B. Application Preparation:

1. Except as otherwise indicated, complete every entry provided for on the form, including notarization and execution by authorized persons. Incomplete applications will be returned by Landscape Architect/Engineer without action.

2. Entries must match current data of schedule of values and progress schedule and report.

3. Listing must include amounts of change orders issued prior to last day of the "period of construction" covered by the application.

C. Initial Payment Application: The principal administrative actions and submittals which must precede or coincide with submittal of first payment application, is summarized as follows, but not necessarily by way of limitation:

1. Listing of subcontractors and principal suppliers and fabricators. (Final list)

2. Schedule of values.

3. Progress schedule (preliminary, if not final.)

4. Schedule of unit prices.

5. Schedule of submittals (preliminary, if not final.)

6. Listing of Contractor's staff assignments and principal consultants.

7. Copies of acquired building permits and similar authorizations and licenses from governing authorities for current performance of the work.

8. Performance and/or payment bonds (unless required sooner.)

9. Evidence satisfactory to Owner that Contractor's insurance coverages have been secured.

10. Data needed to acquire Owner's insurance coverages.

11. Initial progress report, including report of pre-construction meeting.

D. Application at Time of Substantial Completion: Following issuance of Architect's or Engineer's final "Certificate of Substantial Completion," and in part as applicable to prior certificates on portions of completed work as designated, a special payment application may be prepared and submitted by Contractor. The principal administrative actions and submittals which must proceed or coincide with such special applications are summarized in Section 01 7700 Closeout Procedures.

E. Final Payment Application: The administrative actions and submittals which must precede or coincide with submittal of final payment application can be summarized as follows, but not necessarily by way of limitation:

1. Completion of project closeout requirements.

2. Completion of items specified for completion beyond time of substantial completion (regardless of whether special payment application was previously made.)

OCSD TURF PROJECTS 01 2000 - 3 PRICE AND PAYMENT

3. Assurance, satisfactory to the Owner, that unsettled claims will be settled and that work not actually completed and accepted, will be completed without undue delay.

G. Application Transmittal: Submit digital executed copy of each payment application, completed with waivers of lien and similar attachments. Transmit each with a transmittal form listing those attachments, and recording appropriate information related to application in a manner acceptable to Architect/Engineer. Transmit to Architect/Engineer by means ensuring receipt within 24 hours.

PART 2 PRODUCTS - NOT USED

OCSD TURF PROJECTS 01 2000 - 4 PRICE AND PAYMENT

OCSD TURF PROJECTS 01 2116 - 1 CONTINGENCY ALLOWANCES

SECTION 01 2116

CONTINGENCY ALLOWANCES

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements governing allowances

1. Contingency allowances.

1.03 DEFINITIONS

A. Allowance is a quantity of work or dollar amount established in lieu of additional requirements, used to defer selection of actual materials and equipment to a later date when direction will be provided to Contractor. If necessary, additional requirements will be issued by Change Order.

1.04 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, Landscape Architect of the date when final selection, or purchase and of each product or system described by an allowance must be completed by the Owner to delaying the Work.

B. At Landscape Architects request, obtain proposals for each allowance for use in making final selections. Include recommendations that are to performing the Work.

C. Purchase products and systems selected by Landscape Architect from the designated supplier.

1.05 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances in the form specified for Change Orders.

1.06 CONTINGENCY ALLOWANCES

A. Use the contingency allowance only as directed by Landscape Architect for Owner's purposes and only by Change Orders that indicate amounts to be charged to the allowance.

B. Contractors overhead profit and related costs for products and equipment ordered by Owner under the contingency allowance are included in the allowance and are not part of the Contract Sum. These costs include installation, taxes (as applicable), insurance, equipment rental, and similar costs.

C. Change Orders authorizing use of funds from the contingency allowance will include Contractor's related costs and reasonable and profit.

D. At Project closeout, credit unused amounts remaining in the contingency allowance to Owner by Change Order.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

OCSD TURF PROJECTS 01 2116 - 2 CONTINGENCY ALLOWANCES

3.02 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.03 SCHEDULE OF ALLOWANCES

A. General Construction Contingency Allowance: Include a contingency allowance of $100,000.00 for use according to Owner's written instructions.

OCSD TURF PROJECTS 01 2500 - 1 SUBSTITUTION PROCEDURES

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 SUMMARY

A. This section sets out procedures for requesting substitutions for products, material, equipment, method or process, in lieu of that specified.

1.03 RELATED REQUIREMENTS

A. Drawings and General Provisions of Contract, including General and Supplementary

Conditions and other Division 1 Specification sections, apply to work of this section.

1.04 DEFINITIONS

A. Substitutions: Changes from Contract Documents requirements proposed by

Contractor to materials, products, assemblies, and equipment.

1.05 SYSTEM DESCRIPTION

A. Legitimate proposed substitutions, if submitted as required and accompanied by necessary documentation, will be entertained by the Owner for inclusion in the

Contract Documents.

1. No substitutions or variations from the Contract Documents will be permitted except as described herein.

B. A proposed material or equipment which is not shown to be at least equal in quality and fully equivalent in performance to that specified, will not be accepted.

C. Acquire “Request for Substitutions Form” and submit as part official review.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 SUBSTITUTION PROCEDURE

A. Requests for substitution may not be submitted for consideration at any juncture in the project, only during the bidding process of the project.

B. Prior to Execution of the Contract:

1. During Bidding:

a. Make submittal using the Voluntary Substitution Sheet.

b. Indicate the name, manufacturer, model number, etc. of the proposed substitution, along with the effect on the Bid amount for each proposed substitution.

c. The Owner will evaluate the proposed substitution prior to execution of the

Agreement.

d. If acceptable, the substitution will be incorporated by reference into the

Agreement, and become part of the Contract Documents. The Contract

Sum will reflect the net adjustment due to all accepted substitutions.

e. If not accepted, the Contractor shall provide the originally specified item.

3.02 CONTRACTOR'S RESPONSIBILITIES

A. The following requirements apply to all requests for substitutions, whether proposed during bidding or during construction:

1. Request for consideration of substitute items shall be originated by the

Contractor.

OCSD TURF PROJECTS 01 2500 - 2 SUBSTITUTION PROCEDURES

2. The request shall be accompanied by a Request for Substitution form (or

Voluntary Substitution Sheet, if during bidding), and by all data necessary to demonstrate conformance with the Contract Documents, and shall show any deviation from the item specified. The data shall include all special attachments and requirements for the trade involved as well as any other trades affected.

3. If the substitution of any material or equipment increases costs to the

Contractor, or any other Contractor or subcontractor on the Project, then these costs shall be borne by the Contractor providing the substitution.

4. If the substitution of any material or equipment requires a revision of design, the

Contractor shall submit to the Owner a complete and detailed design for review before commencing work.

B. In all instances of substitutions, the Contractor shall assume full responsibility for having all substitutions comply in all respects with the applicable portions of the

Contract Documents, codes, regulations, and standards, except where any such requirements are specifically waived in writing.

1. Evidence of full equivalency of the requested substitute to the specified product, lies fully at the responsibility of the submitting Contractor, and shall be clearly shown in complete comparative documentation.

C. In the event the Owner's evaluation of the proposed substitution reveals that a redesign is necessary to accommodate the substitution, the cost for such redesign shall be borne by the Contractor.

D. The Architect's fee for investigating and evaluating a proposed substitution's compliance with the Contract Documents shall be borne by the Contractor, whether the substitution is accepted or not.

E. The Contractor is responsible to ensure that materials and equipment to be furnished fit the space available. Make necessary investigations to ascertain space requirements, including those for connections and maintenance. Order such sizes and shapes of equipment that the final installation will meet the true intent and meaning of the Contract Documents and will fit into the space allocated with adequate room for servicing.

1. The Contractor requesting or utilizing an approved substitution, shall be responsible for coordinating all necessary changes with other Contractors and subcontractors affected.

OCSD TURF PROJECTS 01 2600 - 1 CONTRACT MODIFICATION

SECTION 01 2600

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and other Division 1 Specification sections, apply to work of this section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements to be used when processing modifications to the Contract Documents, involving potential changes to the Contract Sum or Time for Completion, or both.

1.03 DEFINITIONS

A. Addendum: A written instrument issued by the Landscape Architect or Owner prior to bidding, with or without graphical or text attachments, delineating changes in, and/or clarifications to the Bidding Documents.

B. Proposal Request: A written instrument, issued by the Landscape Architect, describing proposed changes in the Work, and requesting proposals for the changes.

C. Contractor's Proposal: A written response to a Proposal Request, from the Contractor(s), detailing proposed changes in cost or time to the project.

D. Change Order: Order, approved by Owner, Landscape Architect and Contractor, which modifies the Contract, Contract Sum and/or Contract Time.

E. Construction Change Directive: Order approved by Owner and Landscape Architect, which modifies Contract, but without Contractor agreement.

1.04 ADDENDA

A. Addenda are issued prior to submittal of bids.

1. The cost for each of the changes included in an Addendum, and elected by the

Owner prior to execution of the Agreement, shall be used to appropriately modify the original Contract Sum, submitted as a bid.

B. Since the Contractor has included the cost and time impacts on the Work as part of its bid, Addenda modifications will be incorporated into the Contract Documents, with no further response or input required from the Contractor.

1.05 PROPOSAL REQUESTS

A. After execution of the Agreement, the Landscape Architect may, from time to time, at the request of the Owner, issue Proposal Requests to the Contractor (or one or more prime Contractors).

1. Proposal Requests contain proposed changes, and requests for proposal(s).

2. Proposal Requests include either a verbatim detail of the proposed change(s), or a caption description of such changes, accompanied by copies of revised documents.

3. The form and format of how the proposed changes are conveyed is at the sole discretion of the Architect.

4. When copies of revised documents are attached to the written Proposal Request, the revisions shown on the documents shall take precedence over any other description thereof.

5. The fact that an item may appear on a revised document, but not on the written Proposal Request does not relieve the Contractor from including the change in the Contractor's Proposal.

OCSD TURF PROJECTS 01 2600 - 2 CONTRACT MODIFICATION

6. No change included in a Proposal Request shall be deemed as a notice to proceed with such change, until a Change Order is properly executed for same.

1.06 CONTRACTOR’S PROPOSALS

A. Upon receipt of a Proposal Request, the Contractor shall, without delay, assemble proposed costs for all changes included therein, and shall prepare a Contractor's Proposal for the Work.

1. Contractor's Proposal shall include all costs associated with the Proposal

Request, as well as any effect on the Time for Completion for the project.

2. Costs shall be clearly delineated for each portion of the work, and shall include the basis for determination for each item, such as unit costs, lump sum costs, subcontractor/supplier quotes, etc.

a. Unit Costs: Indicate product or material, units measured, previous quantity, new quantity, net change, unit cost, and total cost. Where unit costs for the same item are included in the Agreement or other Contract Document, the agreed-to costs must be used for all adjustments.

b. Lump Sum Costs: Indicate individual labor and material costs for each item.

c. Subcontractor/Supplier Quotes: Include signed copies of proposals or quotes from the subcontractor or supplier.

d. The Contractor's Proposal may include a combination of the above methods of calculation.

3. Tabulate costs for all Work, itemized as appropriate, and include line items for

Contractor's overhead and profit and administrative expenses.

4. Tabulate costs for all Work, itemized as appropriate, and include line items for

Contractor's fee, administrative costs, and anticipated reimbursable expenses.

5. The Owner reserves the right to require the Contractor to competitively bid any or all items of the Work; the bid selected by the Owner shall be included on the Contractor's Proposal for each item bid.

6. The Owner reserves the right to delete any combination of items included in the Contractor's Proposal, with a subsequent adjustment of the Contractor's overhead and profit and administrative expenses, as appropriate.

7. If the basis of payment is Cost of Construction Plus a Fee, with a Guaranteed Maximum Price (GMP), the Contractor's Proposal may indicate a proposed change to the GMP and, if accepted by the Owner, may proceed with the Work under the same accounting requirements as for the rest of the Work.

1.07 CHANGE ORDERS

A. If the Owner accepts the Contractor's Proposal, a Change Order will be processed, including all selected changes and corresponding adjustments to the Contract Sum and/or Contract Time. Where the basis of payment is Cost of Construction Plus a Fee, with a Guaranteed Maximum Price (GMP), the GMP will be adjusted.

B. The Scope of Work, Contract Sum, Guaranteed Maximum Price, and Contract Time can only be modified by proper execution of a Change Order.

1.08 CONSTRUCTION CHANGE DIRECTIVES

A. In the absence of complete agreement on Proposal Request adjustments between the Owner and the Contractor, a Construction Change Directive for the changes may be executed by the Owner.

1. The Contractor shall promptly proceed with the Work included therein, and cost and time adjustments will be determined as described in the General Conditions.

OCSD TURF PROJECTS 01 2600 - 3 CONTRACT MODIFICATION

1.09 ORDERS FOR MINOR CHANGES IN THE WORK

A. The Owner or Landscape Architect may, from time to time, issue to the Contractor orders for minor changes in the work, which do not have the effect of changing either the Cost of the Work or the Time for Completion.

B. An order for minor changes in the work may be of any form or format the Owner or Architect deems appropriate and need only convey the intended changes adequately to communicate them to the Contractor.

1.10 PART 2 PRODUCTS - NOT USED

1.11 PART 3 EXECUTION - NOT USED

OCSD TURF PROJECTS 01 2600 - 4 CONTRACT MODIFICATION

OCSD TURF PROJECTS 01 3100 - 1 PROJECT MANAGEMENT AND

COORDINATION

SECTION 01 3100

PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.01 RELATED REQUIREMENTS

A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and other Division 1 Specification sections, apply to work of this section.

1.02 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

4. Project website.

5. Project meetings.

B. Related Requirements

1. Section 01 7700 "Closeout Procedures" for coordinating closeout of the Contract.

1.03 DEFINITIONS

A. Requests for Information (RFI): Request from Owner, General Contractor, Landscape Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.04 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information inbid porposal:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Provide with bid proposal, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities. Those key members must be present for project construction for the duration of the project and cannot be changed at any time during construction.

1.05 GENERAL COORDINATION PROCEDURES

A. Contractor shall coordinate construction activities included under various Sections of these Specifications to ensure efficient and orderly installation of each part of the Work.

1. Where availability of space is limited, coordinate installation of different components to ensure maximum accessibility for required maintenance, service and repair.

2. Make adequate provisions to accommodate items scheduled for later installation.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to

OCSD TURF PROJECTS 01 3100 - 2 PROJECT MANAGEMENT AND

ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Pre-installation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

C. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

Coordinate use of temporary utilities to minimize waste.

1.06 DRAWINGS

A. Drawings are detailed and indicate general arrangement of systems and other work.

B. Prior to the installation of material and equipment, review all drawings for exact locations and where not definitely indicated, request information from Landscape Architect.

C. Check all drawings to verify spaces in which work will be installed.

D. Make reasonable modifications in layout needed to prevent conflict with work of other contractors.

E. Some revision of the exact location of individual site elements and equipment, and the like may be made by the Owner and/or Landscape Architect, at their discretion.

1. Such revisions when they occur within 10 feet of indicated locations shall be at no additional cost, provided that the Contractor is notified of such action in a timely manner, and that related construction which would interfere with or preclude the new location has not been permanently installed.

2. Relocation described above may be necessitated by coordination and interface between various trades and not through direct action of the Owner or Landscape Architect. In such cases, obtain approval from the Architect prior to proceeding.

1.07 EXISTING CONDITIONS

A. In the performance of the work, the Contractor is totally responsible and liable for the protection and safety of the Work and the Owner's property and shall use such means, procedures and methods as he deems necessary for the safe execution of the work.

B. Contractors whose work is dependent on the location, size, or shape of existing construction shall make whatever field inspection and dimensioning as is required to ensure the proper fit of their work.

1. If existing conditions are not in accordance with the Contract Documents and will in any way affect the installation of new work, Contractor shall report discrepancies to the Landscape Architect and Owner before proceeding with any related new work.

C. Contractor is responsible for any extra expense in connection with his work or for damage to the Owner's property caused by failure to comply with the requirements of these specifications.

OCSD TURF PROJECTS 01 3100 - 3 PROJECT MANAGEMENT AND

1.08 REQUESTS FOR INFORMATION (RFI’S)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Landscape Architect will return RFIs submitted to Landscape Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Landscape Architect [and General Contractor].

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product

Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. RFI Forms: Document form with substantially the same content as indicated above, acceptable to Landscape Architect.

1. Attachments shall be electronic files in Adobe Acrobat PDF format.

D. Landscape Architect's Action: Landscape Architect will review each RFI, determine action required, and respond. Allow four (4) working days for Architect's response for each RFI.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract

Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Architect's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Landscape Architect's action may include a request for additional information, in which case Landscape Architect's time for response will date from time of receipt of additional information.

3. Landscape Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 01 2600 “Contract Modification Procedures.”

OCSD TURF PROJECTS 01 3100 - 4 PROJECT MANAGEMENT AND

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Landscape Architect and Owner in writing within seven (7) days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Use software log and provide Owner and Landscape Architect access. Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Architect.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Landscape Architect's response was received.

F. On receipt of Landscape Architect's and General Contractor's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Landscape Architect and General Contractor within four (4) days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change

Directive, and Proposal Request, as appropriate.

1.09 PROJECT MEETINGS

A. General: General Contractor will schedule and conduct weekly meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Owner will select and notify of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner, General Contractor, and Landscape Architect, within one (1) day of the meeting.

B. Pre-installation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

C. Project Closeout Conference: General Contractor will schedule and conduct a project closeout conference, at a time convenient to Owner and Landscape Architect.

D. Progress Meetings: General Contractor will conduct progress meetings at weekly intervals.

1. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review schedule for next period.

c. Review present and future needs of each entity present.

OCSD TURF PROJECTS 01 3100 - 5 PROJECT MANAGEMENT AND

2. Minutes: General Contractor will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

E. Coordination Meetings: General Contractor will conduct project coordination meetings at regular intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1.10 PART 2 PRODUCTS - NOT USED

1.11 PART 3 EXECUTION - NOT USED

OCSD TURF PROJECTS 01 3100 - 6 PROJECT MANAGEMENT AND

OCSD TURF PROJECTS 01 3200 - 1 CONSTRUCTION PROGRESS

DOCUMENTATION

SECTION 01 3200

CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and General Provisions of Contract, including General and Supplementary

Conditions and other Division 1 Specification sections, apply to work of this section.

1.02 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Startup construction schedule.

2. Contractor's construction schedule.

3. Construction schedule updating reports.

4. Special reports.

B. Related Requirements:

1. Section 01 3300 "Submittal Procedures" for submitting schedules and reports.

1.03 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. Cost Loading: The allocation of the schedule of values for the completion of an activity as scheduled. The sum of costs for all activities must equal the total Contract

Sum unless otherwise approved by Landscape Architect.

C. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships.

Network calculations determine when activities can be performed and the critical path of Project.

D. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Owner or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.

2. Free float is the amount of time an activity can be delayed without adversely affecting the early start of the successor activity.

3. Total float is the measure of leeway in starting or completing an activity without adversely affecting the planned Project completion date.

G. Resource Loading: The allocation of manpower and equipment necessary for the completion of an activity as scheduled.

OCSD TURF PROJECTS 01 3200 - 2 CONSTRUCTION PROGRESS

1.04 INFORMATIONAL SUBMITTALS

A. Contractor's Construction Schedule: Initial schedule, of size required to display entire schedule for entire construction period.

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule

(initial or updated) and date on label.

1.05 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

PART 2 PRODUCTS

2.01 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

A. Time Frame: Extend schedule from date established for commencement of the Work the Notice to Proceed to date of Substantial Completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change

Order.

2.02 STARTUP CONSTRUCTION SCHEDULE

A. Bar-Chart Schedule: Submit startup, horizontal, bar-chart-type construction schedule.

B. Preparation: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.

2.03 SPECIAL REPORTS

A. General: Submit special reports directly to Owner within two (2) days of an occurrence. Distribute copies of report to parties affected by the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at Project site, whether or not related directly to the Work, prepare and submit a special report. List chain of events, persons participating, response by

Contractor's personnel, evaluation of results or effects, and similar pertinent information. Advise Owner in advance when these events are known or predictable.

PART 3 EXECUTION

3.01 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate final completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to Architect, Construction

Manager, Owner, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. Post copies in Project meeting rooms and temporary field offices.

OCSD TURF PROJECTS 01 3200 - 3 CONSTRUCTION PROGRESS

2. When revisions are made, distribute updated schedules to the same parties and post in the same locations. Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

OCSD TURF PROJECTS 01 3200 - 4 CONSTRUCTION PROGRESS

OCSD TURF PROJECTS 01 3300 - 1 SUBMITTAL PROCEDURES

SECTION 01 3300

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 RELATED DOCUMENTS

A. Drawings and General Provisions of Contract, including General and Supplementary Conditions and other Division 1 Specification sections, apply to work of this section.

1.02 SUMMARY

A. This section includes requirements for submission of shop drawings, product data, samples, and other submittals.

B. Some information submitted under this section may be required to also be included in operation and maintenance manuals, under provisions of Section 01 7700. In such cases, submit information as required herein, and include approved copy in manuals upon completion of project.

1.03 GENERAL

A. All submittals, of every type, shall be specific to the work of this project.

1. Where standardized information or drawing sheets are utilized, they shall bear such indications as necessary to identify the specific product, equipment or other item to be provided for this project.

B. Specific shop drawings, product data, samples, and other submittals to be submitted to Landscape Architect for review are indicated in individual specification sections.

Other similar information may be required by the Contractor or subcontractor(s) for coordination, but is not to be submitted to or reviewed by the Architect.

1. If required by individual specification sections, submit information to Owner and/or Landscape Architect for their information or record purposes only. Such submittals may or may not be formally reviewed and commented upon by either the Owner or Landscape Architect.

C. Submittals not requested by the individual specification sections will be returned to the Contractor not reviewed. Lack of Landscape Architect's review of non-requested submittals does not relieve the Contractor from complying with requirements of the Construction…