RFP24-011 Debris Monitoring Services
Closed State & local contract opportunity Posted
- Solicitation number
- PE-69754-NONST-2024-000000007
- State
- Georgia
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- 93131801 Disaster warning services
- 93131800 Disaster preparedness and relief
- 92111703 Chemical weapons usage
- 92111705 Military strategy
- 92111707 Naval or submarine maneuvers
- 92111801 Civil defense
- 92111706 Aerial maneuvers
- 57020000 Services related to humanitarian relief actions
- 57020100 Humanitarian operational services
- 83112206 Directional radio capacity disaster recovery management service
Opportunity details come from ssl.doas.state.ga.us. Updated .
About this opportunity
The City of Thomson, located in Georgia, is seeking competitive sealed proposals for Debris Monitoring, Disaster Recovery, and Emergency Planning Services through RFP24-011. The procurement is designed as a pre-event, renewable annual contract lasting up to four years, with the primary objective of establishing an on-call professional service agreement for disaster response and debris management. Contractors will be responsible for comprehensive services including daily operational coordination, field staff management, recovery contractor work monitoring, reporting system development, and invoice validation. Specific deliverables include debris monitoring, damage assessment, emergency management planning, and training services to prepare for potential natural and man-made disasters. The RFP requires contractors to provide materials and services necessary for potential debris removal scenarios, which may include trees, construction materials, vehicles, and personal property. Proposal responses are due by December 6, 2024, at 2:00 PM, with evaluation criteria focusing on past performance, firm qualifications, project approach, and pricing. The City will evaluate and potentially select the best-rated response, which may not necessarily be the lowest bidder.
The solicitation does not explicitly mandate specific set-aside designations for disadvantaged enterprises, though federal regulations regarding small and minority business participation are referenced. Current emergency services are being provided by Rostan (monitoring), CTC (debris collection/hauling), and GMC (public assistance) under temporary 90-day contracts related to Hurricane Helene cleanup. Subcontractors are permitted but must be identified with their mobilization timeline, and two notarized copies of the Contractor (EV) affidavit must accompany submissions. A 5% bid bond is required and must be presented within 10 days of the Notice of Intent to Award or prior to contract award. While no specific budget has been established, the City does not guarantee a minimum contract value and emphasizes the contract's purpose is to ensure rapid disaster response capabilities. Bidders can propose services for one or multiple components, and both incumbent and new providers are eligible to submit proposals. The contract is structured to allow the City flexibility in engaging private contractors to supplement municipal resources during potential future disaster recovery efforts.
Opportunity text
The City of Thomson (City) is seeking Competitive Sealed Proposals from qualified contractors to provide professional services on an on-call basis under a renewable annual contract (up to four years) to facilitate contract compliance Debris Monitoring, Disaster Recovery and Emergency Planning Services following a disaster. It is the intent to enter into a pre-event contract, which would result in no immediate cost to the City. The contractor shall provide all materials and services necessary in the performance of this proposal. The City does not guarantee a minimum value for this contract. As the City has been impacted by natural disasters in the past, the City feels the need to be prepared for any future events for the well-being, safety, and health of its citizenry. This RFP will allow the City to be able to quickly begin any cleanup that will assist in alleviating the effects of such an event. Natural and man-made disasters precipitate a variety of debris that includes, but not limited to, such things as trees, sand, gravel, building/construction materials, vehicles, personal property and etc. In a major catastrophic disaster, the City of Thomson may have difficulty locating staff, be under staffed, have problems locating equipment, and may have difficulty funding the debris removal in short term as well as long term. Private contractors play a significant role in the debris removal, collection, reduction, monitoring, and disposal process. Private contractors may be employed to supplement the efforts of work crews. If it is determined that the available resources are insufficient to complete the debris removal and monitoring process in a timely manner then the pre-selected private contractors may be utilized to perform all or parts of the clean-up. They will be advised and given explicit details as to the scope of their operations. The extent of their involvement will be dictated by the needs of the City and are incident specific.
Files
| File | Type | Posted |
|---|---|---|
| Combined Q A for RFP _24_11 24_12 and 24_13 (.pdf | ||
| RFP24_011 Debris Monitoring Services.pdf |
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