RFP - Repair and Maintenance of Oversized Fleet Vehicles for Harris Health

Harris Health System in Harris County, Texas is soliciting proposals for comprehensive repair and maintenance services for its specialized fleet of vehicles through RFP No. 25/0364. The procurement seeks a vendor to provide repair, comprehensive maintenance, inspections, certifications, and auto body services for medium and heavy-duty (class 4 to class 8) specialty fleet vehicles, which includes 78 vehicles ranging from ambulances and cargo vans to mobile medical clinics and shuttle buses. Vendor qualifications include a minimum of three years fleet maintenance experience, ASE-certified technicians, valid commercial driver's licenses, and a primary repair facility within 35 miles of Harris Health's administrative offices. The initial contract term is one year with potential for six one-year renewal options. Key procurement dates include a pre-proposal conference on December 3, 2025, vendor questions deadline on December 5, 2025, and proposal submissions due on December 22, 2025 at 2:00 P.M. CST. The evaluation will be weighted with 40% on qualifications, 30% on solution, and 30% on pricing, with potential for multiple vendor awards designating primary, secondary, and tertiary vendors.

While no specific set-aside designations are explicitly mentioned, the RFP requires rigorous vendor qualifications including insurance compliance, tax certifications, and eligibility screenings. Vendors must provide comprehensive insurance coverage, including Workers Compensation, Commercial General Liability, Automobile Liability, and Umbrella/Excess Liability, with coverage ranging from $1,000,000 to $2,000,000. The maximum initial contract funding is set at $50,000, with continued funding subject to annual budget approvals. Vendors must certify they are not listed on federal exclusion lists and comply with Texas state regulations. The fleet consists of vehicles from manufacturers like Ford, Chevrolet, and Freightliner, with a mix of 44 gasoline and 34 diesel vehicles, ranging in model years from 2010 to 2025. Successful vendors will need to demonstrate capability to service a diverse and specialized fleet supporting various Harris Health medical and community service functions.