RFP Payroll HR Services 2026

Columbia County, Oregon, is issuing a Request for Proposals (RFP) to procure comprehensive Human Resources and Payroll Services for approximately 210 county employees. The selected vendor will provide payroll administration for semi-monthly and monthly pay cycles; management of multiple pay codes, deductions, and taxable benefits; state and federal tax withholding and reporting; overtime management; timekeeping and attendance tracking; an electronic HR platform with benefits and paid time off management; mandatory legal reporting and custom reporting capabilities; applicant tracking and candidate communication; leave of absence administration including FMLA, OFLA, Paid Leave Oregon, and workers compensation tracking; health plan and voluntary benefits management; and data security measures including web-based communications and multi-factor authentication. The vendor must maintain commercial general liability insurance of $2,000,000 and professional liability insurance of $2,000,000 throughout the contract term. Questions and clarification requests are due January 30, 2026, at 4:00 p.m., with responses issued by approximately February 6, 2026. Proposals must be submitted by February 20, 2026, at 4:00 p.m., followed by presentations and interviews scheduled for the week of March 2, 2026, with a Notice of Intent to Award expected around March 9, 2026. Evaluation will be based on proposed services (25 points), statement of qualifications (20 points), staffing (10 points), technology and data security (10 points), responsiveness and quality of service (15 points), client references (5 points), cost of services (10 points), and available optional services (5 points). The contract term shall not exceed three years from the effective date, with the County retaining discretion to extend for three additional one-year terms.

Columbia County identifies itself as an equal opportunity, affirmative action employer and actively invites proposals from minority-owned businesses, women-owned businesses, and emerging small businesses. Pricing shall be comprehensive and include all service areas, with notation of any additional costs for specific modules and implementation fees; the County reserves the right to negotiate fees and to accept all or any part of a proposal subject to final negotiation. No incumbent vendor or current contractor information is provided in the RFP documentation. The specific contract award value or budget range is not disclosed in the available materials; however, funding is subject to appropriation by Columbia County, and the contract is contingent upon funds being appropriated for this purpose.