RFP No. 245133 Aircraft Landing Fee Billing and Collection System

The City of Salem, Oregon has issued Request for Proposals (RFP) #245133 for an Aircraft Landing Fee Billing and Collection System targeting the Salem-Willamette Valley Airport (SLE). The procurement seeks a qualified vendor to develop and implement a comprehensive system for tracking, billing, and collecting landing and parking fees from non-based aircraft operators. Key deliverables include an automated system capable of tracking aircraft arrivals, departures, and operations with 99% accuracy, maintaining an operator database, supporting multiple fee structures, and providing web-based interfaces for both aircraft operators and airport staff. The airport currently serves approximately 45,000 annual operations, with 140 aircraft hangars and 151 based aircraft. The current landing fee structure is $3.00 per 1,000 lbs for non-signatory aircraft and $2.25 per 1,000 lbs for signatory aircraft, with parking fees ranging from $15 to $100 per night based on aircraft weight. Proposals are due on June 13, 2025, at 4:00 PM local time and must be submitted electronically via Equity Hub's Bid Locker. The evaluation will be conducted using a 100-point system, assessing cover letter, organization, qualifications, references, and solution/cost proposal, with the City reserving the right to select the most advantageous proposal.

While specific set-aside designations are not explicitly detailed in the provided documentation, the contract will have an initial three-year term with options for two additional one-year extensions. The proposed system must integrate with the airport's existing technological infrastructure and accommodate current fee structures. Although a budget range is not specified, the comprehensive nature of the system suggests a significant investment in technological capabilities. The RFP indicates a preference for vendors with demonstrated experience in aviation billing systems, airport operations management, and sophisticated fee tracking technologies. Potential respondents should have robust capabilities in web-based interfaces, data accuracy, and flexible fee management systems. The procurement appears open to various qualified vendors who can meet the technical and operational requirements of the Salem-Willamette Valley Airport's landing fee and billing needs.