RFP Grass Seed, Sod, and Installation Services

The City of Fort Worth Purchasing Division is issuing RFP 26-0036 to procure grass seed, sod, and installation services for the Water Department on an as-needed basis. Proposals are due February 26, 2026, with a posting date of February 9, 2026. The procurement seeks qualified contractors with a minimum of three years of experience to provide sod varieties including Common Bermuda, St. Augustine, Tifway 419 Bermuda, Zoysia, and Buffalo Grass 609, along with seed types such as Common Bermuda, Princess 77 Bermuda, K-31 Fescue, Perennial Rye, TLC Tall Fescue, and Certified Rebel Fescue. Services include sod and seed delivery, hydro-mulching, and three installation options ranging from sod installation only to full soil preparation with removal of existing sod and grading. Contractors must maintain on-hand inventory of at least two pallets of each sod type, deliver orders within seven business days, respond to inquiries within 24 hours, and provide before and after job photos with customer maintenance instructions. All pricing must be submitted as firm-fixed quotes including itemized estimates with manufacturer discounts, labor rates, and project timelines, with all unit prices incorporating transportation, fuel, loading charges, and certification fees with no additional charges permitted. Evaluation will be based on best value criteria consisting of cost (15 points), small business participation (20 points), company experience (15 points), ability to meet City needs (25 points), and technical approach (25 points), with proposals receiving less than 50 percent of available non-price points deemed non-responsive. Proposals must be submitted electronically through the Euna Portal at https://fortworthtexas.bonfirehub.com/portal/, with public openings conducted at Fort Worth City Hall at approximately 2:00 PM CST following the close date. Questions may be submitted through the Euna Portal's Vendor Discussion section prior to designated deadlines, with responses provided through addenda posted on the portal.

This procurement includes a 30 percent Small Business (SB) participation goal that may be achieved through self-performance by a certified Small Business prime contractor, utilization of one or more certified Small Business subcontractors, or a combination thereof. All small business subcontractors and suppliers must be certified by the North Central Texas Regional Certification Agency and located in Tarrant, Wise, Johnson, Parker, or Denton County, with current certifications required at bid submission. Bidders failing to complete the Small Business Utilization Form in its entirety or submit current valid certifications may receive zero points on small business goal criteria. No incumbent vendor or current contractor information is identified in the available procurement documentation. Successful proposers must register for direct deposit payments and comply with comprehensive insurance requirements including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Workers' Compensation at statutory limits, and Professional Liability/Errors & Omissions ($1,000,000 each claim/$1,000,000 aggregate). The contract will be awarded on a non-exclusive, indefinite-term basis with automatic renewal for up to four additional one-year periods upon mutual agreement, subject to 90-day non-renewal notice requirements and the availability of appropriated funds. No specific budget range or award value is identified in the RFP documentation, with compensation to be detailed in Exhibit B upon contract execution based on as-needed work orders issued throughout the contract term.