RFP Generator Maintenance

The City of Fort Worth is seeking proposals for a Generator Maintenance Services contract through RFP Reference #25-0248, targeting comprehensive maintenance for over 100 generators across various municipal facilities. The procurement is structured as a non-exclusive, as-needed agreement with an initial one-year term and potential for four additional one-year renewals. Contractors must have a minimum of 5 years of experience and demonstrate capabilities in preventative maintenance, load bank testing, automatic transfer switch maintenance, repairs, and emergency response services. The scope includes semi-annual and annual maintenance for generators ranging from 15 to 1,750 kilowatts, located at critical infrastructure sites such as lift stations, fire stations, police facilities, and communication centers. Evaluation criteria will allocate 100 points across several categories: cost (15 points), small business participation (20 points), qualifications and company experience (30 points), ability to meet city needs (20 points), and method of approach (15 points). The proposal submission deadline is November 20, 2025, with electronic submissions required through the Bonfire Portal, and proposals limited to 25 pages.

The City of Fort Worth has established a significant small business participation goal of 30% for this contract, requiring bidders to engage certified small businesses from Tarrant, Wise, Johnson, Parker, or Denton County. Vendors must complete a Small Business Utilization Form, detailing subcontractor information and demonstrating compliance with small business requirements. The previous fiscal year's spending for these services was approximately $230,000, though no specific contract value is guaranteed. Bidders must provide detailed pricing, including labor rates, parts, and materials, with firm-fixed prices and no additional charges accepted. Insurance requirements are comprehensive, mandating coverage including commercial general liability, automobile liability, workers' compensation, and professional liability with specific minimum coverage limits. Contractors must be prepared to respond to service requests within 8 hours for normal situations and 4 hours for emergencies, and must be capable of maintaining generators from manufacturers such as Cummins, Generac, Kohler, Detroit Diesel, Caterpillar, MTU, and Aksa.