8-RFP-03-Authorized Signature and Questionnaire.pdf

198 KB Posted

Attached to
RFP Generator Maintenance
Solicitation number
25-0248
Issued by
Tarrant County, Texas

About this file

Written by GovTribe AI ·

The document is a Request for Proposal (RFP) issued by the City of Fort Worth Purchasing Division, seeking Generator Maintenance Services under RFP Reference #25-0248. The RFP is a comprehensive questionnaire designed to evaluate potential contractors' qualifications, experience, and capabilities in providing generator maintenance services. The document requires detailed responses covering the company's background, technician expertise, service response times, warranty terms, emergency service capabilities, and approach to handling generator maintenance across various site conditions.

The RFP seeks to gather extensive information about potential vendors, including their years in business, technician qualifications, in-house versus subcontracted service percentages, emergency response capabilities, and experience with high-voltage generators. Vendors are asked to provide details on their business hours, warranty terms, response times for standard and emergency service calls, and their ability to service City locations promptly. The questionnaire also explores contractors' experience with other municipal clients, their process for handling unforeseen site conditions, and their willingness to honor manufacturer warranties. Prospective bidders must complete the form fully, demonstrating their comprehensive capabilities in generator maintenance services for the City of Fort Worth.

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Other files

File Type Posted
6-RFP-06-Draft Vendor Service Agreement (SB Goal).docx DOCX document
7-RFP-07-Deviations.xlsx XLSX spreadsheet
1-RFP-01-Instruction to Proposers.pdf PDF
5-Attachment B.xlsx XLSX spreadsheet
9-RFP-08-Small Business Utilization Form V1.pdf PDF
10-RFP-09-Discount Calculator.xlsx XLSX spreadsheet
11-RFP-02-Scope of Services.pdf PDF
4-Attachment A.docx DOCX document
2-RFP-02-CIQ Form.pdf PDF
3-RFP-04-Reference Sheet.pdf PDF

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CITY OF FORT WORTH - PURCHASING DIVISION

AUTHORIZED SIGNATURE AND QUESTIONNAIRE

RFP Ref. #: 25-0248 Doc. Ref#: RFP-04 Page 1 of 7 RFP Title: Generator Maintenance Services

City of Fort Worth Bidder/Supplier ID:____________________________________ Legal Name of Proposer:

D/B/A Name of Proposer:

Federal Id Number (TIN):______________________________________________ Address:

Name of the Authorized Representative: __________________________________ Title: _____________________________________________________________ The undersigned, by his/her signature, represents that he/she is submitting a binding Proposal and is authorized to bind the respondent to fully comply with the solicitation document contained herein. The Respondent, by submitting and signing below, acknowledges that he/she has received and read the entire document packet for this RFP and agrees to be bound by the terms therein.

The undersigned agrees if the Proposal is accepted, to furnish any and all items and/or services upon which prices are offered, at the price(s) and upon the terms, conditions, and scope/specifications contained in this RFP.

Signature of the Authorized Representative: _____________________________ Email: Phone:

Name of Contact Person - 1:

Title of Contact Person - 1:

Email: Phone:

Name of Contact Person - 2:

Title of Contact Person - 2:

Email: Phone:

Name of Contact Person - 3:

Title of Contact Person - 3:

Email: Phone:

RFP Ref. #: 25-0248 Doc. Ref#: RFP-04 Page 2 of 7

Please answer each question below thoroughly. Responses to the questions will be used to assess the Proposal’s responsiveness. Bidders may use a separate sheet if needed, as long as each answer is labeled with the corresponding question number.

1.0 Length of time in business: _______________________________________

2.0 Is your business or any of its principals currently involved in litigation adverse to the City? Yes_______ No________

3.0 Is your business or any of its principals under criminal investigation?

Yes_______ No________ Have you answered Yes to either Question 1 or 2 above? Please provide the details outlining the situation on a separate document with the submission of this form.

4.0 Cooperative Purchasing - Should other governmental entities decide to participate in this contract, would you, the Vendor, agree that all terms, conditions, specifications, and pricing would apply?

Yes_______ No________

5.0 Prompt Payment Discount Terms: ____ Percent _______ Days (i.e. 3% Net 15, etc.)

6.0 Proprietary Information - If a Bidder believes certain information in their proposal is proprietary and wishes to prevent its disclosure, they must clearly identify those pages and information in the chart below, for more information see RFP-01, Section 15.4.

Pages with information believed to be Proprietary

Please indicate if only specific sections on the page are believed to be Proprietary

7.0 How many trained technicians does your company have available to service this agreement?

8.0 How many years of experience do your trained technicians have?

RFP Ref. #: 25-0248 Doc. Ref#: RFP-04 Page 3 of 7

9.0 Please describe your personnel’s experience with generator maintenance.

Use additional sheets if necessary. Attach resumes of personnel who will perform the work.

10.0 What are your business hours and days?

11.0 Please describe your warranty parts and labor.

RFP Ref. #: 25-0248 Doc. Ref#: RFP-04 Page 4 of 7

12.0 What is your firm’s response time to acknowledge an order submitted by phone or email?

13.0 Once a request is received, what is your firm’s timeframe to complete the repair?

14.0 Once your firm receives an Emergency Order, what the estimated time to complete the repair?

15.0 Are you able to abide by the maintenance guidelines provided in Attachment A? If not, why not?

16.0 How many part-time/temporary employees does your company have? Please state the number of part-time/temporary employees: _________

17.0 Does your company utilize subcontractors? Yes ☐ No ☐

18.0 What estimated percentage/proportion of your company’s service are completed in-house by your company’s employees and what percentage is out-sourced/subcontracted?

RFP Ref. #: 25-0248 Doc. Ref#: RFP-04 Page 5 of 7

Enter Percentage (In-House): __________% Enter Percentage (Out-Sourced/Subcontracted): __________%

19.0 Is your company able to respond to City locations on the same day service is called for?

20.0 Does your company offer same-day emergency service? If so, what is your average response time?

21.0 How many years has your company been working with high-voltage generators?

22.0 Please provide the availability of resources to provide generator resources (equipment and personnel).

RFP Ref. #: 25-0248 Doc. Ref#: RFP-04 Page 6 of 7

23.0 Please provide contractor’s qualifications and experience with performing generator maintenance services.

24.0 Please provide the company’s approach to perform the services needed as described in the specifications.

25. Please list all cities, counties, or other municipalities your company has or currently holds a contract with as it relates to this solicitation’s scope of service.

26.0 Describe your process for handling unforeseen site conditions (e.g., structural damage, mold, or code violations).

27.0 Have you completed Attachment B?

RFP Ref. #: 25-0248 Doc. Ref#: RFP-04 Page 7 of 7

28.0 If your company provides or subcontracts services, do you transfer or honor the manufacturer’s warranty on parts? If your company does not provide maintenance and repair services, write N/A.

29.0 If your company provides or subcontracts services, what is the length of time of the warranty on labor and workmanship? If your company does not provide maintenance and repair services, write N/A.

30.0 Did you make any changes to RFP-03-Drafts Vendor Service Agreements?

City of Fort Worth BidderSupplier ID:
Legal Name of Proposer:
DBA Name of Proposer:
Federal Id Number TIN:
Address:
Name of the Authorized Representative:
Title:
Email:
Phone:
Name of Contact Person 1:
Title of Contact Person 1:
Email_2:
Phone_2:
Name of Contact Person 2:
Title of Contact Person 2:
Email_3:
Phone_3:
Name of Contact Person 3:
Title of Contact Person 3:
Email_4:
Phone_4:
Length of time in business:
adverse to the City Yes:
No:
Yes:
No_2:
Yes_2:
No_3:
Prompt Payment Discount Terms:
Percent:
this agreement 1:
this agreement 2:
1:
2:
3:
the work 1:
the work 2:
the work 3:
the work 4:
the work 5:
the work 6:
the work 7:
the work 8:
the work 9:
the work 10:
the work 11:
the work 12:
the work 13:
the work 14:
the work 15:
the work 16:
the work 17:
the work 18:
100 1:
100 2:
110 1:
110 2:
110 3:
110 4:
110 5:
1_2:
2_2:
3_2:
phone or email:
repair:
complete the repair:
A If not why not 1:
A If not why not 2:
A If not why not 3:
A If not why not 4:
A If not why not 5:
A If not why not 6:
How many parttimetemporary employees does your company have Please:
Does your company utilize subcontractors Yes: Off
No_4: Off
undefined:
undefined_2:
called for 1:
called for 2:
called for 3:
called for 4:
called for 5:
average response time 1:
average response time 2:
average response time 3:
average response time 4:
average response time 5:
average response time 6:
generators 1:
generators 2:
generators 3:
generators 4:
generators 5:
generators 6:
equipment and personnel 1:
equipment and personnel 2:
equipment and personnel 3:
equipment and personnel 4:
equipment and personnel 5:
generator maintenance services 1:
generator maintenance services 2:
generator maintenance services 3:
generator maintenance services 4:
generator maintenance services 5:
generator maintenance services 6:
described in the specifications 1:
described in the specifications 2:
described in the specifications 3:
described in the specifications 4:
described in the specifications 5:
described in the specifications 6:
currently holds a contract with as it relates to this solicitations scope of service 1:
currently holds a contract with as it relates to this solicitations scope of service 2:
currently holds a contract with as it relates to this solicitations scope of service 3:
currently holds a contract with as it relates to this solicitations scope of service 4:
currently holds a contract with as it relates to this solicitations scope of service 5:
currently holds a contract with as it relates to this solicitations scope of service 6:
damage mold or code violations 1:
damage mold or code violations 2:
damage mold or code violations 3:
damage mold or code violations 4:
damage mold or code violations 5:
damage mold or code violations 6:
1_3:
2_3:
3_3:
4:
5:
maintenance and repair services write NA 1:
maintenance and repair services write NA 2:
maintenance and repair services write NA 3:
maintenance and repair services write NA 4:
maintenance and repair services write NA 5:
maintenance and repair services write NA 6:
maintenance and repair services write NA 1_2:
maintenance and repair services write NA 2_2:
maintenance and repair services write NA 3_2:
maintenance and repair services write NA 4_2:
maintenance and repair services write NA 5_2:
maintenance and repair services write NA 6_2:
300 Did you make any changes to RFP03Drafts Vendor Service Agreements 1:
300 Did you make any changes to RFP03Drafts Vendor Service Agreements 2:
300 Did you make any changes to RFP03Drafts Vendor Service Agreements 3:
300 Did you make any changes to RFP03Drafts Vendor Service Agreements 4:
300 Did you make any changes to RFP03Drafts Vendor Service Agreements 5:
300 Did you make any changes to RFP03Drafts Vendor Service Agreements 6:

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