RFP for Video Production Streaming Services for Agency Public Meetings
Awarded State & local contract opportunity Posted
- Solicitation number
- 0000085
- State
- Texas
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
Opportunity details come from txsmartbuy.com. Updated .
About this opportunity
The Texas Facilities Commission is issuing a Request for Proposals (RFP) for video recording, production, live streaming, and hosting of agency public meetings and additional as-needed services. The contract term will begin upon execution and expire on August 31, 2025, with options to renew for two additional two-year periods. Mandatory pre-proposal conferences will be held on November 16 and 17, 2023, and proposals are due by 3:00 PM on December 6, 2023. The RFP requires expertise in conference room upgrades, meeting costs, maintenance, videoconferencing services, remote site events, and additional meeting costs. Proposals will be evaluated based on relevant experience (25%), proposed methodology (20%), quality and safety program (5%), and compensation and fees (50%). The contract will serve governmental entities in Travis County and the City of Austin.
The RFP does not mention any set-aside designations or restrictions on the types of organizations that can respond. It also does not list any incumbent vendors or current contractors, nor does it provide details on existing infrastructure or technology that requires integration. The RFP also does not specify any award values or budget ranges.
Opportunity text
1) SCOPE: Pursuant to Texas Government Code Section 2156.121, Use of Competitive Sealed Proposals, the Texas Facilities Commission is requesting proposals for video recording, production, live streaming, and hosting of agency public meetings and additional as needed services.
2) CONTRACT TERM: This service shall be for a period beginning on the date the contract, as defined below, is executed by both parties, and shall expire on August 31, 2025. The contract may be renewed for two (2) additional two (2) year periods, provided the renewal is executed prior to expiration of the current contract term. Any renewals shall be in writing and at the same terms and conditions, plus any approved changes.
3) SCHEDULE OF EVENTS: TFC reserves the right to change the dates in the Schedule of Events set forth below upon written notification to prospective Respondents through a posting of an addendum on the ESBD.
a) The solicitation process for this RFP will proceed according to the following schedule:
EVENT
DATE
Issue RFP
November 7, 2023
Mandatory Pre-Proposal Conferences
(Respondents are required to attend only one of the scheduled meetings)
PPC 1, November 16, 2023, 2:00 PM
PPC 2, November 17, 2023, 10:00 AM
Deadline for Submission of Questions
November 28, 2023, 12:00 Noon
Deadline for Submission of Proposals/RFP Opening
December 6, 2023, 3:00 PM
Expected Contract Start Date
January 2, 2024
MANDATORY PRE-PROPOSAL CONFERENCES:
i) The Pre-Proposal Conferences will be held in person on November 16, 2023 at 2:00 PM and November 17, 2023 at 10:00 AM. Attendance at one of the two mandatory pre-proposal conferences is required. Only those respondents on the sign-in sheets shall be permitted to submit a response.
ii) The pre-proposal conferences will be held at:
Central Services Building
1711 San Jacinto Blvd.
Austin, TX 78701
4th Floor Commission Board Meeting Room
iii) Parking for the pre-proposal conferences is available in the first level of Parking Garage R located across the street at 1706 San Jacinto Blvd, the small visitor lot at the southwest corner of the building, or metered parking around the building. Upon arrival, contact the purchaser to be escorted to the conference room.
iv) A mandatory jobsite walkthrough will be conducted immediately following each conference.
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