RFP for HVAC Maintenance Services in Houston, Waco, and Ft. Worth, Texas

Closed State & local contract opportunity Posted

Solicitation number
PR-0002353-A
State
Texas
Responses due

Opportunity facts

Jurisdiction
NIGP codes
UNSPSC codes
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Point of contact

Opportunity details come from txsmartbuy.com. Updated .

About this opportunity

Written by GovTribe AI ·

The Texas Facilities Commission (TFC) has issued Request for Proposals (RFP #PR-0002353-A) for comprehensive HVAC maintenance and repair services across three state office buildings located in Houston, Waco, and Fort Worth, Texas. The procurement seeks a contractor to provide preventative maintenance, emergency response services, and repair services for HVAC and Building Automation Systems (BAS) equipment at each facility. Required services include quarterly maintenance following original equipment manufacturer (OEM) standards, system fluid testing, annual boiler maintenance, and four annual air handler system inspections. The contract will run from execution through August 31, 2026, with potential two-year renewal options. Evaluation criteria will weight Relevant Experience & Qualifications at 20%, Proposed Methodology at 20%, Quality & Safety Program at 10%, and Compensation and Fees at 50%. Key proposal dates include mandatory site visits between March 10-20, 2025, pre-proposal teleconferences on March 19 and 20, 2025, questions due by March 21, 2025, and final proposal submissions due April 1, 2025 at 3:00 PM CDT. Proposers must attend at least one site visit at each location and one pre-proposal conference to maintain eligibility.

The RFP includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 32.9% goal for special trade construction contracts. Potential contractors must submit detailed documentation through the B2Gnow system, demonstrating compliance with HUB requirements using four potential methods: 100% HUB Participation, Meeting the Goal, Good Faith Effort Solicitation, or Self-Performing. Respondents must have local physical offices in the awarded locations, provide 24/7 emergency response capabilities, and maintain adequate staffing with certified technicians. While specific contract value is not explicitly stated, the comprehensive nature of services across three state office buildings suggests a substantial procurement opportunity. Payment and performance bonds are required for projects exceeding $25,000 and $100,000 respectively. Contractors must provide detailed invoicing, maintain appropriate insurance certifications, and comply with various state-specific requirements including cybersecurity training, antitrust compliance, and Buy Texas preferences. The TFC anticipates making multiple awards from this solicitation, offering potential for multiple qualified vendors to participate.

Files

File Type Posted
ESBD_399417_1740749004424_PR-0002353-A RFP for HVAC Maintenance Services_FINAL.pdf PDF
ESBD_399417_1740749258866_PR-0002353-A Attachment A - Statement of Work.pdf PDF
ESBD_399417_1740749367694_PR-0002353-A Attachment B - Execution of Proposal.pdf PDF
ESBD_399417_1740749667349_PR-0002353-A Attachment D - HUB Quick Information.pdf PDF
ESBD_399417_1740750255255_PR-0002353-A Attachment G - Contractors Qualification Form.pdf PDF
ESBD_399417_1740749641859_PR-0002353-A Attachment C - HUB Compliance Reporting System-Online HSP Process Guide.pdf PDF
ESBD_399417_1740750114655_PR-0002353-A Attachment E - Compensation and Fees.xlsx XLSX spreadsheet
ESBD_399417_1740750183334_PR-0002353-A Attachment F - Equipment List.pdf PDF

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