RFP for Fire Protection System Maintenance Upgrades - Pendleton

The Oregon State Hospital has issued Request for Proposals (RFP) S-44300-00005148 for fire protection system maintenance upgrades at three buildings located at 2585 Westgate in Pendleton, Oregon. The procurement seeks an experienced and qualified contractor to perform a comprehensive upgrade of existing fire protection systems, involving a like-for-like replacement of detection devices and system equipment to bring the current infrastructure up to code. Specific deliverables include all labor, equipment, materials, tools, permits, inspection fees, engineering, project management, drawings, testing, programming, and submittals that comply with National Fire Protection Association (NFPA) and Oregon Fire Code standards. The project requires contractors to work within a secure facility, necessitating background checks for all personnel and adherence to Oregon State Hospital policies. Proposals are due on January 19, 2023, by 3:00 PM PT, with an optional pre-proposal walkthrough scheduled for December 28, 2022. Evaluation criteria will include technical capabilities, proposed pricing, and the contractor's ability to meet the comprehensive system upgrade requirements. The initial contract term is anticipated to be one year, with potential renewals up to a cumulative maximum of two years.

The RFP encourages participation from certified small businesses, specifically targeting disadvantaged, minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must complete a Certified Disadvantaged Business Outreach Plan, detailing their strategies for including certified firms as subcontractors and reporting subcontracting opportunities to the Oregon Certification Office for Business Inclusion and Diversity (COBID). While the specific award value is not explicitly stated, the contract includes a not-to-exceed compensation amount with payments subject to review and approval by Oregon State Hospital. An Intent to Award Notice indicates that Siemens Industry, Inc. has been selected as the apparent successful awardee, suggesting they may be the incumbent or preferred vendor for this project. Contractors must provide comprehensive insurance coverage, comply with Oregon tax laws, and offer a one-year warranty on materials and installation. The project will require integration with existing Siemens-branded fire protection system components, as detailed in the Bill of Materials provided with the RFP documentation.