RFP for Emergency Planning, Training & Exercise

Warren County Office of Emergency Services is seeking consulting services through a Request for Proposal (RFP WC 44-25) for comprehensive emergency management support across New York State counties, with a specific focus on Warren County. The procurement aims to secure qualified personnel to assist with emergency planning, training, and exercise program development on an as-needed basis. Key objectives include developing and maintaining disaster preparedness plans, procedures, and training for various catastrophic event scenarios such as natural, man-made, biological, and hazardous material incidents. Prospective vendors must demonstrate expertise in emergency management functions, with an emphasis on preparedness, mitigation, response, and recovery capabilities. The RFP specifications will be electronically available starting September 8, 2025, with proposals due on October 9, 2025, at 3:00 PM. Interested vendors must contact Julie Butler, the Purchasing Agent, to be placed on the vendor list and receive complete RFP documentation. The contract term will extend up to three years, providing ongoing emergency management consulting support.

The RFP does not include any specific service-disabled veteran, minority-owned, or women-owned business set-aside requirements, with sub-contracting goals set at 0% for both minority and women-owned businesses. Contingency Management Consulting Group, LLC is noted as a previous vendor who has been awarded an identical or substantially similar procurement contract within the past five years. While specific budget ranges are not explicitly stated, the solicitation suggests the contract will be structured on an as-needed basis, indicating potential flexibility in scope and funding. The procurement is open to qualified consulting firms with demonstrated expertise in emergency management, targeting organizations capable of providing comprehensive planning, training, and exercise development services. The contract will cover all New York State counties, with primary implementation focusing on Warren County's emergency preparedness infrastructure and operational needs.