RFP - District Fiber Renovations

Caledonia Community Schools in Kent County, Michigan, is soliciting bids under RFB #3110 for outdoor fiber optic network renovations, with a pre-bid conference on November 10, 2026 and public bids due November 20, 2026 at 10:00 a.m. The solicitation carries no set-aside or preference program. The contractor must be an authorized vendor of major components.

The scope covers design, supply, installation, testing, and commissioning of a single-mode fiber optic backbone connecting Caledonia High School (North and South Campus) and Kraft Meadows Intermediate School, with ties to existing fiber serving Dutton Elementary and Kettle Lake Elementary Schools. Deliverables include a 24-strand armored OS2 single-mode cable with LC connectors terminated on optical interconnecting units, aerial storage loops with 40 feet of stored cable at major intersections, and complete system documentation. All cable must meet ANSI/TIA/EIA 568A and be tested at the factory and in the field with Optical Time Domain Reflectometers. Contractors must provide qualified project managers, engineers, and technicians trained by manufacturers, plus references documenting at least three similar optical fiber backbone projects completed within the prior two years, submitted with the sealed bid.

Bid security equals 5 percent of the total bid, delivered as a bid bond or certified check. The selected contractor must furnish performance and payment bonds each equal to 100 percent of the bid amount. Bids must include all applicable taxes, insurance, and bond costs. Required coverage before work begins includes comprehensive general liability with limits of $1.0 million per occurrence and $2.0 million general aggregate, plus workers' compensation and automobile liability. A Michigan Familial Relationship Disclosure Statement and an Iran Linked Business Affidavit must accompany all bids.

Intent to bid forms are due November 11, 2026 at 5:00 p.m., and questions and clarifications are due November 12, 2026 at 5:00 p.m. Final vendor presentations are scheduled for the week of November 23, 2026, with contractor selection on December 14, 2026. The source lists work commencing January 4, 2026, substantial completion by January 15, 2026, and closeout by January 29, 2026, with a 15-year system warranty.