RFP - Butterfield Arena and Event Center Architecture, Design and Engineering Services

Herriman City is requesting proposals from qualified architecture, design, and engineering firms to provide comprehensive professional services for planning, design, engineering, and construction-document preparation for the Butterfield Arena and Event Center at Butterfield Park in Herriman, Utah, with proposals due August 27, 2026 at 4:00 PM MDT through the Utah Public Procurement Place portal.

The scope encompasses project programming and needs assessment, conceptual planning and design, complete architecture and engineering services across all disciplines (architectural, civil, structural, mechanical, electrical, plumbing, site design, landscape architecture, and accessibility compliance), schematic design, design development, and construction documents. The facility will support rodeos, equestrian events, agricultural programming, concerts, community events, sports tourism, and other entertainment opportunities. Deliverables include existing-conditions assessment, facility needs assessment, space program, conceptual site plans and renderings, schematic design package, preliminary construction-cost estimate, design-development package, final construction documents, and grant-support graphics.

Proposers must demonstrate specialized experience with arena and event-center design, rodeo and equestrian facilities, spectator venues with capacity of 4,000 seats or greater, sports tourism and recreation facilities, public-sector projects, and grant-funded projects, with at least three comparable projects completed within ten years. Cost proposal format requires lump-sum fee with task breakdown, hourly rate schedule, reimbursable expense schedule, assumptions, and exclusions. Proposals are limited to ten pages (excluding cover letter, W-9, certification, and appendices).

Evaluation weights are qualifications and experience (35%), project understanding and design approach (25%), project management and communication (20%), cost proposal (15%), and completeness and quality of proposal (5%). Questions are due August 12, 2026 at 5:00 PM MDT, with responses issued by August 17. Interviews are anticipated August 31 through September 3, with City Council discussion on September 23 and notice of award September 24. Project kickoff is targeted for October 5. The City indicates no specific funding amount and reserves the right to reject proposals, waive irregularities, request additional information, conduct interviews, negotiate terms, or cancel or modify the RFP at any time.