1-Butterfield Arena and Event Center.pdf

Herriman City

5355 W. Herriman Main Street

Herriman, UT 84096

801-446-5323

Request for Proposals

Architecture, Design and Engineering Services

Butterfield Arena and Event Center

Due Date: August 26, 2026 at 4:00 PM MDT

1. Introduction

Herriman City is seeking proposals from qualified architecture, design, and engineering firms to provide professional services for the planning, design, engineering, and preparation of construction documents for the Butterfield Arena and Event Center project located at Butterfield

Park in Herriman, Utah.

The selected consultant team will assist the City in developing a premier regional arena and event center that supports rodeos, equestrian events, agricultural programming, concerts, community events, sports tourism, and other entertainment opportunities while preserving the western heritage of Herriman City.

2. Background

Butterfield Arena is an important community asset that serves residents of Herriman, southwest

Salt Lake County, and visitors from throughout Utah and the Intermountain West. The facility currently hosts rodeos, equestrian competitions, youth agricultural activities, community celebrations, and other special events.

As Herriman City continues to grow, demand for expanded event facilities and spectator amenities has increased significantly. The City is evaluating improvements that may include expansion of spectator seating, modernization of event infrastructure, enhanced accessibility, improved livestock facilities, expanded parking, upgraded restrooms, and the creation of a multi-purpose event center capable of hosting a wide variety of regional and national events.

The City intends to complete comprehensive architecture, design, and engineering services that will position the project for future construction funding opportunities, including grants, partnerships, sponsorships, and capital improvement funding.

3. Services to be Provided

3.1 Project Programming and Needs Assessment

The selected consultant shall:

1. Meet with City staff and stakeholders to establish project goals and objectives.

2. Evaluate existing arena facilities and site conditions.

3. Identify current deficiencies and future facility needs.

4. Conduct stakeholder engagement and public outreach as directed by the City.

5. Develop a space program identifying facility requirements and desired amenities.

3.2 Conceptual Planning and Design

The selected consultant shall:

1. Prepare conceptual site plans and facility layouts.

2. Evaluate multiple design alternatives and development scenarios.

3. Identify opportunities to maximize functionality, event flexibility, and visitor experience.

4. Develop preliminary architectural renderings and visualizations.

5. Incorporate accessibility requirements and universal design principles.

Potential project elements may include:

• Expanded spectator seating

• Covered seating and shade structures

• Event center and gathering spaces

• Livestock holding facilities

• Competition and warm-up arenas

• Concessions and food service areas

• Restrooms and public amenities

• Announcer and media facilities

• VIP and hospitality spaces

• Ticketing and entry facilities

• Parking and circulation improvements

• Trail and park connections

• Utility infrastructure improvements

• Improved accessibility

3.3 Architecture and Engineering Services

The selected consultant shall provide all necessary professional services including:

1. Architectural design.

2. Civil engineering.

3. Structural engineering.

4. Mechanical engineering.

5. Electrical engineering.

6. Plumbing engineering.

7. Site design and grading.

8. Landscape architecture.

9. Accessibility compliance review.

10. Code compliance review.

11. Cost estimating services.

3.4 Schematic Design

The consultant shall prepare:

1. Schematic design documents.

2. Preliminary floor plans and elevations.

3. Site plans.

4. Preliminary utility plans.

5. Preliminary construction cost estimates.

6. Project phasing recommendations.

3.5 Design Development and Construction Documents

The consultant shall:

1. Prepare design development documents.

2. Refine project scope and budget.

3. Complete construction drawings and specifications suitable for bidding.

4. Coordinate all disciplines necessary for permitting and construction.

3.6 Grant and Funding Support

The consultant shall assist the City if needed by:

1. Providing project narratives and supporting materials for grant applications.

2. Developing conceptual budgets suitable for funding applications.

3. Preparing graphics, renderings, and exhibits that support funding requests.

3.7 Presentations and Meetings

The consultant shall:

1. Attend project meetings as required.

2. Present project findings and recommendations to City staff.

3. Present project concepts and design recommendations to the Herriman City Council and other stakeholders as requested.

4. Deliverables

At a minimum, the consultant shall provide:

1. Existing conditions assessment.

2. Facility needs assessment.

3. Space program.

4. Conceptual site plans.

5. Conceptual renderings and visualizations.

6. Schematic design package.

7. Preliminary construction cost estimate.

8. Design development package.

9. Final construction documents.

10. Grant-support graphics and materials.

11. Project schedule and phasing recommendations.

5. Proposal Requirements

5.1 Proposal Content

Proposal Checklist

☐ Completed Cover Letter (not to exceed one page)

☐ Completed Certification (Exhibit B)

☐ Completed IRS W-9 Form

☐ Project Team Organizational Chart (not to exceed one page)

☐ Statement of Qualifications (not to exceed two pages)

☐ Relevant Project Experience (not to exceed two pages)

☐ Project Understanding and Approach (not to exceed two pages)

☐ Project Schedule

☐ Cost Proposal

☐ 3-5 References (minimum of 2 current clients)

Statement of Qualifications

Provide information regarding:

1. Firm history and background.

2. Experience with arena, event center, sports, recreation, and entertainment facilities.

3. Experience with public sector projects.

4. Qualifications of key personnel.

5. Experience securing or supporting grant-funded projects.

Specialized Venue Experience Requirements

Herriman City seeks a consultant team with demonstrated expertise in the planning, design, and engineering of large public assembly facilities and recreational venues. Proposers shall provide detailed information regarding their experience with projects of similar size, complexity, and intended use.

At a minimum, proposers shall identify and describe experience in the following areas:

1. Arena and Event Center Design o Design of multi-purpose event centers, entertainment venues, fairgrounds, exhibition facilities, or similar public assembly facilities.

o Experience designing facilities capable of accommodating sporting events, concerts, festivals, community events, trade shows, and other large gatherings.

2. Rodeo and Equestrian Facilities o Design of rodeo arenas, equestrian centers, livestock facilities, and western heritage venues.

o Experience with PRCA-compliant rodeo facilities, livestock circulation, holding pens, chutes, animal welfare considerations, and event operations.

3. Spectator Venue Design o Experience designing facilities with spectator capacities of 4,000 seats or greater.

o Design of grandstands, premium seating, hospitality areas, suites, press facilities, announcer booths, and spectator amenities.

4. Sports Tourism and Recreation Facilities o Experience designing facilities intended to attract regional, state, or national events.

o Knowledge of programming requirements that support sports tourism, economic development, and destination-based recreation.

5. Public Sector Experience o Experience working with municipalities, counties, special districts, or other public agencies.

o Familiarity with public procurement, public engagement, and government approval processes.

6. Grant-Funded Projects o Experience supporting projects funded through state, federal, county, or private grant programs.

o Ability to prepare project budgets, renderings, narratives, and supporting materials used in funding applications.

7. Relevant Project Examples o Provide descriptions of at least three (3) comparable projects completed within the past ten (10) years.

o For each project, include:

▪ Project name and location

▪ Owner/client

▪ Project cost

▪ Seating capacity (if applicable)

▪ Description of services provided

▪ Completion date

▪ Reference contact information

The City reserves the right to give additional consideration to consultant teams that demonstrate successful experience designing large-scale rodeo, equestrian, event center, and sports tourism facilities that serve regional audiences and support economic development objectives.

Project Approach

Describe:

1. Understanding of project objectives.

2. Proposed design philosophy.

3. Stakeholder engagement strategy.

4. Approach to cost control and value engineering.

5. Methodology for delivering the project on schedule.

Project Management Plan

Provide:

1. Project schedule.

2. Team structure.

3. Quality control procedures.

4. Communication plan.

5. Approach to coordination among disciplines.

Cost Proposal

Provide:

1. Lump-sum fee proposal.

2. Fee breakdown by task.

3. Hourly rate schedule.

4. Reimbursable expense schedule.

5. Assumptions and exclusions.

5.2 Submission Instructions

Submission Method

Submit proposals electronically in PDF format through the Utah Public Procurement Place:

• https://utah.bonfirehub.com/portal/?tab=openOpportunities

Deadline

Proposals must be submitted by August 26, 2026 at 4:00 PM MDT.

Late submissions will not be considered.

Proposal Format and Length

To facilitate review, proposals should be concise, well organized, and limited to the information requested in this RFP.

The proposal, excluding cover letter, W-9, Certification and appendices, should not exceed ten

(10) pages.

Questions and Clarifications

All questions must be submitted through the Utah Public Procurement Place no later than 5:00

PM on Wednesday, August 12, 2026.

Responses will be issued to all interested firms by Monday, August 17, 2026.

5.3 Proposal Ownership and Costs

All materials submitted in response to this RFP become the property of Herriman City and will not be returned.

Costs incurred in preparing proposals are the sole responsibility of the proposer and shall not be chargeable to Herriman City.

https://utah.bonfirehub.com/portal/?tab=openOpportunities

6. Evaluation Criteria

Evaluation Criteria Percentage

Qualifications, Experience and Capacity 35%

Project Understanding and Design Approach 25%

Project Management and Communication 20%

Cost Proposal 15%

Completeness and Quality of Proposal 5%

1. Qualifications, Experience and Capacity (35%)

• Experience with arenas, event centers, sports complexes, and public facilities.

• Qualifications of project team.

• Ability to deliver services within schedule and budget.

2. Project Understanding and Design Approach (25%)

• Understanding of project goals.

• Creativity and innovation.

• Quality of proposed methodology.

• Ability to support long-term community objectives.

3. Project Management and Communication (20%)

• Strength of project management structure.

• Communication strategy.

• Responsiveness and coordination approach.

4. Cost Proposal (15%)

• Reasonableness of fees.

• Cost effectiveness.

• Transparency of pricing.

5. Completeness and Quality of Proposal (5%)

• Organization and professionalism.

• Compliance with proposal requirements.

7. Anticipated Project Timeline

• RFP Released: Wednesday, July 22, 2026

• Questions Due: Wednesday, August 12, 2026 at 5:00 PM

• Responses Issued: Monday, August 17, 2026

• Proposal Due Date: Wednesday, August 26, 2026 at 4:00 PM

• Interviews (if necessary): August 31 – September 3, 2026

• Proposal Reviews: September 4 – 10, 2026

• City Council Discussion: September 23, 2026

• Notice of Award: September 24, 2026

• Project Kickoff: October 5, 2026 or as soon as possible

8. City's Rights and Reservations

Herriman City reserves the right to:

• Reject any or all proposals.

• Waive informalities or irregularities.

• Request additional information.

• Conduct interviews.

• Negotiate scope, schedule, and fees.

• Cancel or modify this RFP at any time.

• Award the contract in the best interest of the City.

Exhibit A

Vicinity Map

Exhibit B

Certification jnunley Line jnunley Image jnunley Polygon jnunley Text Box Butterfield Park & Rodeo Arena jnunley Rectangle jnunley Image jnunley Text Box Butterfield Park Vicinity Map jnunley Rectangle jnunley Image jnunley Text Box Butterfield Park jnunley Text Box Rodeo Arena jnunley Text Box Parking jnunley Text Box Parking jnunley Text Box Parking jnunley Text Box Parking jnunley Text Box Exhibit A

-7-

Exhibit “B”

CERTIFICATION

The undersigned Proposer certifies that it has not:

1. Provided an illegal gift or payoff to a City officer or employee or former City officer or employee or his or her relative or business entity;

2. Retained any person to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; or

3. Knowingly influenced and hereby promised that it will not knowingly influence and City officer or an employee or former City officer or employee to break any applicable ethical standard or rules.

The undersigned Proposer certifies that:

1. The Proposal is made in good faith.

2. The Proposal is made in conformity with the specifications and qualifications contained in the Request.

Name of Proposer:___________________________________________________________

Name of Authorized Representative: ____________________________________________

Signature of Authorized Representative: _________________________________________

Address: __________________________________________________________________

City/State/Zip: _____________________________________________________________

Telephone Number: _________________________________________________________

Fax Number: ______________________________________________________________

Web Site Address: __________________________________________________________

Email Address: _____________________________________________________________

Date Signed: _______________________________________________________________