RFP #66812-26-0012 Professional Services for WWII Flight Training Base Master Plan

The City of Douglas, Georgia, issued Request for Proposals (RFP) #66812-26-0012 seeking qualified professional services consultants to oversee and manage the World War II Flight Training Base Master Plan located at Airport Circle in Douglas, Georgia. The procurement seeks comprehensive master plan development with key deliverables including a First Draft due October 15, 2026, a Second Draft due December 31, 2026, and a Final Plan due March 15, 2027. Required qualifications mandate that consultants meet the Secretary of Interior Standards (36 CFR, Part 61) for historic site planning and demonstrate proven experience in similar historic preservation projects with a minimum of three professional references. The scope of services encompasses project oversight and management, coordination with contractors and city staff, submission of required documentation via the NR-TIGERS portal, preparation of reimbursement documentation and quarterly reports, pre-construction meetings and milestone inspections, and final inspection and closeout support. Proposals will be evaluated on a 100-point scoring system assessing Experience and Qualifications (20 points), Project Understanding and Approach (20 points), Schedule and Deliverables (20 points), Community Engagement Plan (20 points), Compliance with Federal Requirements including Title VI, Title VII, Section 504, and Age Discrimination Act (10 points), and References (10 points). Sealed proposals must be received by February 26, 2026 at 2:00 PM at City Hall, 302 South Madison Avenue, Douglas, GA 31533, with a public opening in the Commission Chambers. Site visits must be scheduled and completed by February 12, 2026 at 5:00 PM, and all questions must be submitted to Mrs. Georgia Henderson via email at ghenderson@cityofdouglasga.gov by February 12, 2026 at 5:00 PM.

Submission requirements include a completed and signed bid form, proof of insurance meeting grant agreement thresholds with General Liability of $1,000,000 per claim/$3,000,000 aggregate and the United States listed as additional insured, a detailed pricing schedule including total fixed fees for project oversight and hourly rates if applicable, and a proposed project timeline. The contract term shall begin no later than November 1, 2026 and continue through project completion or November 30, 2027, in accordance with the federal grant performance period financed in part through the Historic Preservation Fund administered by the National Park Service and the Historic Preservation Division of the Georgia Department of Community Affairs. Douglas vendors must maintain valid City and/or County business licenses, and all proposers must maintain active SAM.gov registration prior to contract execution. The RFP documentation does not identify any set-aside designations for disadvantaged enterprises, incumbent vendors, or specific award values or budget ranges. The City reserves the right to accept or reject any or all bids and to waive any technicalities or irregularities in the procurement process.