INVITATION TO BID _ Airbase Master Plan.pdf

CITY OF DOUGLAS

302 S. Madison Ave

DOUGLAS, GEORGIA 31533

(912) 389-3463 Phone

(912) 384-5076 Fax afolsom@cityofdouglasga.gov

January 15, 2026

REQUEST FOR PROPOSALS

RFP #66812-26-0010 – PROFESSIONAL SERVICES FOR WWII

FLIGHT TRAINING BASE MASTER PLAN

BID OPENING: February 26, 2026 @ 2:00 PM

Commission Chambers @ City Hall 302 S. Madison Avenue, Douglas, GA 31533

Separate sealed proposals will be received for qualified professional services for the oversight and management of the World War II Flight Training Base Master Plan located at Airport Circle, Douglas, Georgia. Proposals may be addressed to Mrs. Wynetta Bolder, City Clerk, and either mailed or delivered to 302 S. Madison Avenue, Douglas, GA 31533, until Thursday, February 26, 2026, at 2:00 PM. All bid envelopes should be plainly marked: RFP #66812-26-0010 – PROFESSIONAL SERVICES FOR WWII

FLIGHT TRAINING BASE MASTER PLAN.

For further information regarding this bid, please contact Mrs. Georgia Henderson, Assistant City Manager, via email only at ghenderson@cityofdouglasga.gov until February 12, 2026 by 5:00 PM. No phone inquiries will be accepted. For technical questions or to schedule a site visit, contact Mr. Chris Davis, Airport Manager, via phone at 912-384-1409 or by email at cdavis2@cityofdouglasga.gov. All site visits must be scheduled and completed no later than February 12, 2026, by 5 PM.

SUBMISSION REQUIREMENTS:

• Completed and signed Bid Form (included in packet)

• Consultant must meet Secretary of Interior Standards (36 CFR, Part 61)

• Summary of qualifications, relevant project experience, and team composition

• Proof of insurance meeting grant agreement thresholds

• Pricing schedule including:

o Total fixed fee for project oversight o Hourly rates (if applicable) mailto:purchasing@cityofdouglasga.gov mailto:ghenderson@cityofdouglasga.gov mailto:cdavis2@cityofdouglasga.gov o Travel or inspection costs (if separate)

• Proposed project timeline and approach

• At least three references from similar historic preservation projects

CONTRACT TERM:

Services shall begin no later than November 1, 2026, and will continue through project completion or November 30, 2027, in accordance with the federal grant performance period.

SCOPE OF SERVICES:

• Coordination with contractors and City project staff

• Submission of all required documentation via NR-TIGERS portal

• Preparation of reimbursement documentation and quarterly reports

• Pre-construction meetings and milestone inspections

• Final inspection and closeout report support

SCOPE OF WORK:

• Strategies to preserve key features

• Collaborating with preservation professionals

• Assessing the site’s condition

INSURANCE AND COMPLIANCE:

• General Liability: $1,000,000 per claim / $3,000,000 aggregate

• United States must be listed as an additional insured

• Workers’ Compensation coverage must be included

• Active SAM.gov registration is required prior to contract execution

ADDITIONAL INFORMATION:

Firms must meet all federal requirements outlined in the ESHPF Grant Agreement and National Park Service guidance. Any changes to personnel, licensing, or project availability must be reported to the City of Douglas within five (5) business days.

COMMENTS:

BID FORM

Sign below in ink in the space provided. Unsigned bids will be considered incomplete and will be subject to rejection.

IT IS AGREED BY THE UNDERSIGNED BIDDER THAT THE SIGNING AND

DELIVERY OF THIS BID REPRESENTS THE BIDDER’S ACCEPTANCE OF THE

TERMS AND CONDITIONS OF THE SPECIFICATIONS AND PROVISIONS, AND

IF AWARDED THIS BID, WILL PERFORM IN ACCORDANCE WITH THIS

AGREEMENT.

BID SUBMITTED BY:

COMPANY NAME: ______________________________________________________

ADDRESS: _____________________________________________________________

CITY, STATE, ZIP:_______________________________________________________

TELEPHONE:_______________ FAX ____________ E-MAIL ___________________

AUTHORIZED SIGNATURE: __________________________________________

TYPED OR PRINTED NAME: ___________________________________________

TITLE: __________________________________________________

DATE:___________________________________________________

Please indicate in the space provided with YES for concurrence or NO for nonconcurrence to the following:

Is any owner or officer of the bidder an employee of City of Douglas or related as close as third cousin to a City of Douglas Commissioner or other Elected Official?

YES_____________ NO ___________

Vendors submitting a bid form, from Douglas, and City of Douglas MUST have a valid City and/or County business license.

CONCUR: _________

City License No. _______________ County License No. ________________

Date of Issue _________________________________________________________

STATEMENT OF NO BID

We, the undersigned, have declined to bid for the following reasons:

______ Specifications too “tight”, ie., geared toward one brand or manufacturer only

______ Insufficient time to respond to the Invitation to Bid.

______ We do not offer this product or services

______ Unable to meet specifications

______ Unable to meet Bond requirements

______ Specifications unclear (explain how)

______ Unable to meet Insurance requirements

______ Remove us from your “Bidders List” altogether

______ Other (specify below)

Remark:

Company Name: __________________________

Signature : __________________________

Telephone : __________________________

Date : __________________________

BID FORM