RFP # 6000003304 - Federally Funded - Development and Facilitation of Emergency Management Training, And Exercise Program on Incident Command and Incident Management for The Office of Emergency Management (OEM) – Five Year (5) Contract

The Port Authority of New York and New Jersey is issuing RFP #6000003304, a federally funded Request for Proposals seeking a qualified contractor to develop and facilitate a comprehensive Emergency Management Training and Exercise Program focused on incident command and incident management for the Office of Emergency Management (OEM). The scope of work encompasses designing, developing, delivering, and maintaining training and exercise services across Port Authority facilities including LGA, JFK, and EWR airports, the World Trade Center, tunnels, bridges, terminals, and the PATH train system. The contractor must develop and execute approximately 15 regional full-scale exercises, functional exercises, and tabletop exercises in compliance with DHS Homeland Security Exercise and Evaluation Program (HSEEP) standards, while also developing and delivering ten Incident Command Post/Incident Management training courses customized to jurisdictional needs. The contractor must provide a Subject Matter Expert (SME) support team consisting of six full-time staff throughout contract performance. Qualified proposers must demonstrate at least five years of continuous experience in emergency management training and exercise program development using the incident command system, satisfactory performance on at least two similar contracts, and earned gross revenues of at least $1,000,000 in the last fiscal year. Evaluation criteria include overall experience, staffing and management approach, cost of proposal, and business risk consideration. A pre-proposal meeting is scheduled for May 4, 2026, at 1:30 P.M. ET via Microsoft Teams, with written questions due by May 8, 2026, at 2:00 P.M. ET. Proposals must be submitted electronically through the Bonfire platform by May 15, 2026, at 2:00 P.M. ET. The initial contract term is five years, commencing November 1, 2026, through October 31, 2031, with options for two additional one-year renewal periods and a 180-day extension period.

The Port Authority requires proposers to demonstrate Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Service-Disabled Veteran-Owned Business (SDVOB) outreach goals of 20% MBE, 10% WBE, and 3% SDVOB participation. Proposers must submit certified financial statements for the past three years, documentation of current contracts, and proof of insurance coverage including general liability ($2 million), automobile liability ($2 million), workers' compensation, professional liability ($1 million), and cyber liability ($2 million). The contract is anticipated to be funded in whole or in part by the Federal Emergency Management Agency (FEMA) and the New York State Department of Homeland Security and Emergency Services (DHSES), making it subject to federal requirements including compliance with Davis-Bacon wage standards, debarment and suspension certifications, non-discrimination provisions, and Buy American Build American Act (BABAA) domestic preference requirements. The Port Authority is committed to nondiscrimination in accordance with Title VI of the Civil Rights Act of 1964, ensuring all businesses receive full and fair opportunity to submit bids without discrimination. The contractor must maintain a Quality Assurance Program and provide monthly progress reports and project schedules throughout contract performance. Specific contract values and budget ranges are not disclosed in the available solicitation documents and are contained within the complete RFP documentation available through the Bonfire platform and the Port Authority website at http://www.panynj.gov/business-opportunities/bid-proposal-advertisements.html.