RFP # 6000001846 - performance of expert professional mechanical design services on a “task order basis” for a four-year term - open

The Port Authority of New York and New Jersey has issued RFP #6000001846 for expert professional mechanical design services to be procured on a task order basis over a four-year term. The solicitation seeks qualified engineering firms to provide comprehensive mechanical design services across five specific subsets: HVAC, Plumbing, and Fire Protection Systems; Commissioning of Mechanical, Electrical, and Plumbing Systems; Vertical Transportation Systems; Fire/Smoke Management and Tunnel Ventilation; and Aviation Fuel Systems and Underground Fuel Storage Tanks. Proposers must demonstrate extensive experience with licensed professional engineers and specific project expertise across multiple engineering domains. Required qualifications include having at least three licensed mechanical or structural engineers with seven years of demonstrated experience, and the ability to support task orders for various Port Authority facilities including airports, bridges, tunnels, and marine terminals. The virtual pre-proposal meeting was held on November 28, 2023, with proposals originally due on December 19, 2023, but subsequently extended to January 05, 2024, at 2:00 PM Eastern Time through the Bonfire digital platform.

The Port Authority has established specific diversity and inclusion goals for this procurement, requiring 20% participation by Minority Business Enterprises (MBEs), 10% for Women-owned Business Enterprises (WBEs), and 3% for Service-disabled Veteran-owned Business Enterprises (SDVOBs). Subconsultants must be identified in the initial proposal to demonstrate a working relationship that will help meet these goals, and the prime firm cannot use subconsultant staff or qualifications to meet primary proposal requirements. Compensation will be based on a multiplier of actual salaries, with potential for task orders to be issued on a lump-sum basis. The Authority reserves the right to retain multiple firms and distribute task orders to ensure fair equity and competition. While specific contract dollar amounts are not explicitly stated, the program is designed to cover a range of engineering design projects across various Port Authority infrastructure domains. Insurance requirements are comprehensive, including commercial general liability ($2-5 million), automobile liability, errors & omissions insurance ($5 million), environmental/pollution liability insurance ($5 million), and workers' compensation coverage.