RFP #27-031 DOCO Jail HVAC Rebuild & Cooling Tower Installation

The City of Albany Procurement Division, on behalf of Dougherty County, is requesting proposals for HVAC chiller rebuild and cooling tower installation services at the Dougherty County Jail, with proposals due November 13, 2026 at 5:00 p.m. and a mandatory pre-proposal conference on October 21, 2026 at 10:00 a.m. Local bidders domiciled in Dougherty County receive preference in the event of tie bids; Dougherty County strongly encourages small business and minority business enterprise participation.

The scope encompasses the complete rebuild of two Trane chillers and replacement of two Marley cooling towers with new stainless-steel units featuring internal walkways at 1302 Evelyn Avenue, Albany, Georgia. Deliverables include Freon recovery and cleaning to ARI specifications, chiller disassembly and sandblasting, industrial and finish coatings, motor refurbishment, replacement of obsolete components with OEM Trane-specified parts, tube cleaning via brush and eddy current methods, evacuation and recharging, and 24-hour standing pressure testing. All work must be performed by Trane-certified technicians with no exceptions. Proposers must provide at least three references from previous clients within the past seven years and include portfolio examples of similar-scale projects. Proposers must be located within 250 miles of the jail facility and capable of responding to warranty issues or breakdowns within three hours.

The contract term is one year with automatic renewal provisions unless either party provides 60 calendar days' written notice of termination. The successful proposer must provide a 5-year warranty on machine and workmanship, with an optional alternate proposal for new Trane magnetic bearing chillers with a 10-year warranty. Proposers must carry liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 annual aggregate, maintain Workers Compensation and Employers Liability coverage of at least $1,000,000, and comply with Georgia Security and Immigration Compliance Act requirements including E-Verify registration.

Proposals will be evaluated on qualifications and experience (35 percent), references and portfolio (30 percent), project approach and understanding (25 percent), and fee proposal (10 percent). Written questions are due November 6, 2026 at 5:00 p.m. Payment terms are Net 30 unless otherwise specified.