RFP #26-049 Residential Property Maintenance

The City of Albany, Georgia, is issuing RFP #26-049 to solicit competitive sealed proposals for Residential Property Maintenance & Management services for its portfolio of approximately 150+ residential units consisting of multi-family and scattered-site properties. The selected contractor will be responsible for comprehensive property operations including 24-hour emergency maintenance, unit turnovers, preventive maintenance inspections, and strict compliance with local building codes, health and safety regulations, and federal housing standards. Responders must provide detailed pricing for fixed monthly management fees (per unit per month), maintenance labor rates for standard and after-hours emergency work, unit turnover and flat-rate services, and material and vendor markups capped at market-reasonable levels. Required qualifications include Georgia licensing and certifications, a $1,000,000 commercial general liability insurance policy with the City named as additional insured, statutory workers' compensation coverage, $500,000 automobile liability insurance, bonded staff, and E-Verify registration in compliance with the Georgia Security and Immigration Compliance Act. Evaluation criteria are weighted as follows: 30% experience and qualifications, 25% understanding of scope and approach, 20% references and past performance, and 25% cost competitiveness. Sealed proposals must be submitted to the City of Albany Procurement Division at 222 Pine Avenue, Suite 260, Albany, GA 31701, by 5:00 p.m. on May 14, 2026. A non-mandatory pre-proposal conference will be held virtually on April 22, 2026, at 10:00 a.m. via Zoom, and written questions must be submitted by 5:00 p.m. on April 30, 2026.

The City of Albany encourages participation from small business firms and will apply a local preference ordinance where applicable, though this preference does not extend to federally funded projects. The contract term is one year with options to renew for up to three additional one-year terms at the City's sole discretion. Responders must execute certifications regarding lobbying, non-collusion, and acknowledge that Dougherty County, Georgia law will govern the contract. Contractors must obtain city occupational tax certificates and necessary permits before commencing work. The RFP document does not specify an award value or budget range, nor does it identify any incumbent vendors, current contractors, or existing infrastructure or technology requirements for integration.