RFP 2527H098 ATLAS Replacement Project -Federally Funded - AMENDED
State & local contract opportunity Posted
- Solicitation number
- RFP 2527H098 ATLAS Replacement Project -Federally Funded - AMENDED
- State
- Alaska
- Responses due
- Not on record
Opportunity facts
- Jurisdiction
Opportunity details come from aws.state.ak.us. Updated .
About this opportunity
The Alaska Department of Transportation and Public Facilities is requesting proposals for a modern, cloud-based crew scheduling and management system to replace the current ATLAS crew dispatching system serving Alaska Marine Highway System (AMHS) ferry operations, with proposals due October 2, 2026 at 2:00 PM Alaska Time under RFP 2527H098. Amendment #1, issued September 10, 2026, revised the deadline from September 11 and incorporates Federal Transit Administration (FTA) provisions and required forms; the amendment is mandatory, and bidders must register with Procurement Officer Chris Hunt (chris.hunt@alaska.gov, 907-465-8448) upon downloading solicitation documents to receive all amendments.
The solution must be Software as a Service (SaaS) or Commercial Off-The-Shelf (COTS) software capable of automating complex crew scheduling for a fleet of nine vessels while managing three distinct union bargaining units—IBU, MEBA, and MMP—each with unique contractual requirements, seniority rules, and scheduling constraints. Bidders must hold a valid Alaska business license prior to award and comply with federal certifications regarding tax delinquency, felony convictions, Buy America compliance, and lobbying restrictions. Cyber and privacy liability insurance with limits not less than $10,000,000 is required.
The estimated contract budget is between $1.2 million and $1.5 million, with $1.5 million as the maximum allowable cost; proposals exceeding this cap will be rejected as non-responsive. Evaluation criteria are weighted as follows: Experience and Qualifications (50 points), Understanding of the Project (50 points), Methodology (100 points), Management Plan (90 points), System Requirements (310 points), and Cost Proposal (400 points), for a total of 1,000 points. Cost represents a minimum of 40 percent of total scoring. Proposal evaluations are scheduled to complete by October 9, 2026, with contract issuance anticipated October 20, 2026. Performance is contingent upon legislative appropriation and availability of federal funds. This is a single contract award to a qualified firm. The procurement is federally funded and subject to Title VI nondiscrimination requirements affording disadvantaged business enterprises full opportunity to submit bids.
Opportunity text
3 versions
Update #3 · Latest ·
Amendment #3 The purpose of this Amendment #3 is to: Modify the deadline for proposal submission Provide answers to questions received Modify Sections of the RFP Modify attachments of the RFP Amendment #3 is a mandatory return amendment Amendment #2 The purpose of this Amendment #2 is to: Modify the deadline for Proposal Submission Amendment #2 is not a mandatory return amendment Amendment #1 The purpose of this Amendment #1 is to: Provide answers to questions received Modify Sections of the RFP Modify Attachments of the RFP Provide Federal Transit Administration (FTA) provisions and required forms Amendment #1 is a mandatory return amendment This Request for Proposal (RFP) is intended to result in a single contract award to a qualified firm to provide a modern, cloud-based crew scheduling and management system for AMHS ferry operations. This procurement seeks a Software as a Service (SaaS) or Commercial Off-The-Shelf (COTS) solution to replace AMHS's current crew dispatching system, ATLAS. The new system must automate complex crew scheduling for a fleet of 9 vessels while managing three distinct union bargaining units, each with unique contractual requirements, seniority rules, and scheduling constraints. Proposals must be received no later than 2:00 PM prevailing Alaska Time on September 11, 2026 faxed or oral proposals will not be accepted. Copies of bid documents may be downloaded (Adobe Acrobat format) from this Online Public Notice website. If you download the solicitation, you must register with the Procurement Officer listed below to receive subsequent amendments. Failure to contact the Procurement Officer may result in the rejection of your offer. Copies of the solicitation documents are also available upon request from the Procurement Officer. Chris Hunt, Procurement Officer Voice: (907) 465-8448 Fax: (907) 465-3124 E-Mail: chris.hunt@alaska.gov NONDISCRIMINATION: The Alaska Department of Transportation and Public Facilities, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C §§ 2000d to 2000d4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Supply & Services at one of the following numbers no later than ten (10) days prior to bid opening to make any necessary arrangements. https://dot.alaska.gov/tvi_statement.shtml
Update #2 ·
Amendment #2 The purpose of this Amendment #2 is to: Modify the deadline for Proposal Submission Amendment #2 is not a mandatory return amendment Amendment #1 The purpose of this Amendment #1 is to: Provide answers to questions received Modify Sections of the RFP Modify Attachments of the RFP Provide Federal Transit Administration (FTA) provisions and required forms Amendment #1 is a mandatory return amendment This Request for Proposal (RFP) is intended to result in a single contract award to a qualified firm to provide a modern, cloud-based crew scheduling and management system for AMHS ferry operations. This procurement seeks a Software as a Service (SaaS) or Commercial Off-The-Shelf (COTS) solution to replace AMHS's current crew dispatching system, ATLAS. The new system must automate complex crew scheduling for a fleet of 9 vessels while managing three distinct union bargaining units, each with unique contractual requirements, seniority rules, and scheduling constraints. Proposals must be received no later than 2:00 PM prevailing Alaska Time on September 11, 2026 faxed or oral proposals will not be accepted. Copies of bid documents may be downloaded (Adobe Acrobat format) from this Online Public Notice website. If you download the solicitation, you must register with the Procurement Officer listed below to receive subsequent amendments. Failure to contact the Procurement Officer may result in the rejection of your offer. Copies of the solicitation documents are also available upon request from the Procurement Officer. Chris Hunt, Procurement Officer Voice: (907) 465-8448 Fax: (907) 465-3124 E-Mail: chris.hunt@alaska.gov NONDISCRIMINATION: The Alaska Department of Transportation and Public Facilities, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C §§ 2000d to 2000d4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Supply & Services at one of the following numbers no later than ten (10) days prior to bid opening to make any necessary arrangements. https://dot.alaska.gov/tvi_statement.shtml
Update #1 ·
Amendment #1 The purpose of this Amendment #1 is to: Provide answers to questions received Modify Sections of the RFP Modify Attachments of the RFP Provide Federal Transit Administration (FTA) provisions and required forms Amendment #1 is a mandatory return amendment This Request for Proposal (RFP) is intended to result in a single contract award to a qualified firm to provide a modern, cloud-based crew scheduling and management system for AMHS ferry operations. This procurement seeks a Software as a Service (SaaS) or Commercial Off-The-Shelf (COTS) solution to replace AMHS's current crew dispatching system, ATLAS. The new system must automate complex crew scheduling for a fleet of 9 vessels while managing three distinct union bargaining units, each with unique contractual requirements, seniority rules, and scheduling constraints. Proposals must be received no later than 2:00 PM prevailing Alaska Time on September 11, 2026 faxed or oral proposals will not be accepted. Copies of bid documents may be downloaded (Adobe Acrobat format) from this Online Public Notice website. If you download the solicitation, you must register with the Procurement Officer listed below to receive subsequent amendments. Failure to contact the Procurement Officer may result in the rejection of your offer. Copies of the solicitation documents are also available upon request from the Procurement Officer. Chris Hunt, Procurement Officer Voice: (907) 465-8448 Fax: (907) 465-3124 E-Mail: chris.hunt@alaska.gov NONDISCRIMINATION: The Alaska Department of Transportation and Public Facilities, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C §§ 2000d to 2000d4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Supply & Services at one of the following numbers no later than ten (10) days prior to bid opening to make any necessary arrangements. https://dot.alaska.gov/tvi_statement.shtml
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