Amendment #3 for RFP #2527H098 ATLAS Replacement Project -Federally Funded.pdf

RFP 2527H098 ATLAS Replacement Project - Federally Funded Amendment #3

STATE OF ALASKA ITB NUMBER 2527H098

AMENDMENT NUMBER THREE (3)

AMENDMENT ISSUING OFFICE:

THIS IS NOT AN ORDER DATE AMENDMENT ISSUED: October 9, 2026

DUE DATE: October 30, 2026 at 2:00 PM. (Alaska Time)

This is a mandatory return Amendment. Your bid may be considered non-responsive if this signed amendment is not received [in addition to your bid] by the date and time bids are due.

Vendor Signature: ____________________________ Date: ___________

Printed Name: _____________________________

Offerors Name: _____________________________

The purpose of this Amendment #3 is to:

Modify the deadline for proposal submission Provide answers to questions received Modify Sections of the RFP Modify attachments of the RFP

The deadline for receipt of proposals has been extended. Proposals must be received no later than 2:00 PM prevailing Alaska Time on October 30, 2026 as indicated by postmark or email timestamp and late proposals will not be considered.

Questions and Answers

Question #1:

We have received Amendment 2; however, there is some confusion regarding what the final version of the RFP should look like, as Schedules B through G are missing from Amendment 2. Would you be able to issue a final consolidated version that includes the original RFP, all amendments, schedules, and any other relevant documents, so that suppliers have one final document to complete?

Answer #1 All Modifications and revisions to attachments to date from the original RFP as posted, were sent out to all registered bidders, only modified attachments were included with the amendment. All documents and amendments are posted and available on the State of Alaska Online Public Notice website located at https//aws.state.ak.us/OnlinePublicNotices/

RFP TITLE: ATLAS Replacement Project -Federally Funded

Department of Transportation & Public Facilities Statewide Contracting & Procurement

P.O. Box 112500 (3132 Channel Drive, Room 350)

Juneau, Alaska 99811-2500

Question #2:

Alternatively, could you please provide guidance on how we should merge the original RFP with Amendment 2 to ensure we are working from the correct final version?

Answer #2 That is a bidder’s decision and responsibility.

Question #3:

Quick question on the Atlas Replacement RFP. A couple of our Subject Matter Experts that have worked on the systems for NOAA/USCG reside in the Netherlands. Will we still be able to use them on this project?

Answer #3 Please see RFP Section 3.07 Location of Work.

Question #4 would AMHS consider a configurable low code/SaaS platform approach like this as meeting the intent of the RFP, versus a traditional off-the-shelf maritime crewing product? This in our experience works out much better for such smaller but complex business rules.

Answer #4 Yes, AMHS would consider a configurable low-code/SaaS platform approach as meeting the intent of the RFP, alongside a traditional off-the-shelf product. That said, we want to be clear about what we mean by "met" in this context. If functionality already exists within the proposed solution and can be enabled or configured using existing, supported configuration tools that are part of the product offering, we're comfortable considering that requirement met. However, if meeting a requirement requires new development, modification of the underlying solution, custom code, or building functionality that doesn't already exist in the product, that should be marked "Requires Solution Modification." We're making this distinction deliberately. A platform's capacity to be configured to do something doesn't by itself tell us how much work, complexity, cost, or risk is actually involved in getting there. We want the proposal to clearly distinguish between functionality that exists today versus functionality that would need to be built or configured, beyond a light touch, specifically for AMHS. We're not looking to exclude platform-based solutions; we just need that line to be visible so we can evaluate proposals on a like-for-like basis.

Question #5 A proposed delivery package could map representative employee references between the DMS and one enterprise system, test missing acknowledgments and produce an integration-health view.

(Company redacted) could deliver the interface and acceptance tests under the qualified prime's plan.

Is there a prescribed format for presenting that partner scope and its evidence?

Answer #5 There is no prescribed format

Question #6 will the Buy America / Form 25D-151 apply to a SaaS solution?

Answer #6 Yes.

End of Questions and Answers

Modifications

Modification #1 RFP Submittal Form G. Cost Proposal is removed in its entirety and replaced with the Amendment #3 Submittal Form G. Cost Proposal included with this Amendment #3.

A modification to this form has been made. Proposals must submit this AMENDMENT #3 COST PROPOSAL FORM. A Failure to submit this AMENDMENT #3 COST PROPOSAL FORM will result in the proposal submission being considered non-responsive and rejected.

End of Modifications See Modified and Additionally Included Forms and Attachments included below.

Signature: _____________________________ Date: _______________

Name: Chris Hunt Title: Procurement Specialist 5

10/9/2026

Modification #1 Modified Form

SUBMITTAL FORM G – Cost Proposal This Cost Proposal must be submitted in response to this Request for Proposal. A failure to submit this Cost Proposal may result in the proposal submission being considered non-responsive. Any changes to this Cost Proposal other than completion may result in the offeror’s proposal being determined to be conditioned and will be declared non-responsive and rejected. Offerors must complete and submit all portions of this Cost Proposal. Failure to do so may result in the proposal being declared non-responsive and rejected.

Offerors shall include in the cost proposed all costs associated with completing all tasks and deliverables described in the Scope of Work and Deliverables section of the RFP, including but not limited to labor, administration, overhead, materials, and profit.

COST PROPOSAL INSTRUCTIONS

• Complete all required pricing fields. Prices shall include all costs necessary to perform the requirements of

RFP 2527H098

• Provide firm fixed pricing for the initial implementation, initial contract term, and each of the four one-year renewal options.

• The Total Evaluated Contract Cost will be used by the State to calculate the cost evaluation score under Section 5.09.

• Item 8. Transition Assistance. Proposed rates will not be evaluated for award; however, they will become the established contracted hourly rates for the personnel proposed. Offerors must identify the employee, applicable job class, hourly rate and the hourly billing rate for each proposed employee essential for the completion of this deliverable.

1. INITIAL IMPLEMENTATION

No. Implementation Activity Firm Fixed Price

1 Deliverable One: Project Initiation and Kickoff 2 Deliverable Two: Project Management and Planning 3 Deliverable Three: System Design and Architecture 4 Deliverable Four: Testing Strategy and Environment Setup 5 Deliverable Five: Data Migration Planning and Execution 6 Deliverable Six: System Implementation and Deployment 7 Deliverable Seven: Training and Documentation 8 Deliverable Eight: System Testing and Validation 9 Deliverable Nine: Ongoing Support and Maintenance

10 Deliverable Ten: Data Ownership, Portability, and Contract Exit 11 Deliverable Eleven: Project Closure and Final System Acceptance

TOTAL INITIAL IMPLEMENTATION PRICE (No. 1-11) $0.00

2. INITIAL CONTRACT TERM

No. Recurring Service Initial Contract Term

1 SaaS software subscription/license 2 Hosting/cloud services 3 Software maintenance and updates 4 Technical support and help desk services 5 Service-level agreement/support services 6 Backup and disaster recovery services 7 Security and compliance services 8 Other required recurring services

TOTAL INITIAL CONTRACT TERM PRICE (No. 1-8) $0.00

3. RENEWAL OPTION 1

No. Recurring Service Renewal Option 1 1 SaaS software subscription/license 2 Hosting/cloud services 3 Software maintenance and updates 4 Technical support and help desk services 5 Service-level agreement/support services 6 Backup and disaster recovery services

TOTAL RENEWAL OPTION 1 PRICE (No. 1-8) $0.00

4. RENEWAL OPTION 2

No. Recurring Service Renewal Option 2

1 SaaS software subscription/license 2 Hosting/cloud services 3 Software maintenance and updates 4 Technical support and help desk services 5 Service-level agreement/support services 6 Backup and disaster recovery services

TOTAL RENEWAL OPTION 2 PRICE (No. 1-8) $0.00

5. RENEWAL OPTION 3

No. Recurring Service Renewal Option 3 1 SaaS software subscription/license 2 Hosting/cloud services 3 Software maintenance and updates 4 Technical support and help desk services 5 Service-level agreement/support services 6 Backup and disaster recovery services

TOTAL RENEWAL OPTION 3 PRICE (No. 1-8) $0.00

6. RENEWAL OPTION 4

No. Recurring Service Renewal Option 4 1 SaaS software subscription/license 2 Hosting/cloud services 3 Software maintenance and updates 4 Technical support and help desk services 5 Service-level agreement/support services 6 Backup and disaster recovery services

TOTAL RENEWAL OPTION 4 PRICE (No. 1-8) $0.00

7. GRAND TOTAL EVALUATED CONTRACT COST

No. Cost Component Total Proposed Component Cost

1 Total Initial Implementation Price (No. 1-11) $0.00 2 Total Initial Contract Term Price (No. 1-8) $0.00 3 Total Renewal Option 1 (No. 1-8) $0.00 4 Total Renewal Option 2 (No. 1-8) $0.00 5 Total Renewal Option 3 (No. 1-8) $0.00 6 Total Renewal Option 4 (No. 1-8) $0.00

GRAND TOTAL EVALUATED PROPOSED COST $0.00

SUBMITTAL FORM G – Cost Proposal -Continued Not Evaluated for Award

8. TRANSITION ASSISTANCE

The following proposed rates will not be evaluated for award, however, they will become the established contracted hourly rates for the personnel proposed.

Offerors must identify the employee, applicable job class, hourly rate and the hourly billing rate for each proposed employee essential for the completion of this deliverable.

The State guarantees no minimum or maximum number of hours.

If additional page(s) are needed to identify each proposed employee they shall be provided in the format below.

Transition Assistance Personnel List & Fixed Rates

Name Job Class Hourly Rate Hourly Billing Rate

9. COST PROPOSAL CERTIFICATION

By signing below, the Offeror certifies that the information provided in this Cost Proposal is complete and accurate;

the prices include all costs necessary to perform RFP 2527H098; pricing has been provided for the initial term and all four renewal options; and the Total Evaluated Contract Cost represents the Offeror's total proposed cost for the initial implementation, initial contract term, and four renewal options.

Offeror:

Printed Name:

Title:

Signature:

Date: