RFP 250000003097 Health Insurance Database Management System

The State of Michigan Department of Technology, Management, & Budget solicited proposals for a Health Insurance Database Management System to support the Office of Retirement Services through RFP 250000003097, which was posted on September 15, 2025, with a proposal submission deadline of October 13, 2025. The procurement seeks a contractor to design, implement, and manage a comprehensive database management system capable of accepting and processing multiple data feeds from various health insurance carriers, including eligibility data from ORS, medical claims from Blue Cross Blue Shield of Michigan, prescription drug claims from Optum Rx, dental claims from Delta Dental, and vision claims from EyeMed Vision Care. The contract term consists of an initial six-year period with up to four one-year renewal options. The evaluation criteria included a technical evaluation component with a minimum threshold score of 80 out of 100 points required for pricing consideration; the selected vendor achieved a technical evaluation score of 95 points, demonstrating substantial capacity and compliance with system requirements. A Joint Evaluation Committee comprising representatives from DTMB, Willis Towers Watson, and the Michigan Office of Retirement Services conducted the formal evaluation process. Two bidders submitted proposals by the October 13, 2025 deadline.

Merative US L.P. was recommended for award by Notice of Intent dated May 1, 2026, contingent upon State Administrative Board approval, with a contract value of $2,226,337.00 for the initial six-year term. Annual fixed monthly administration fees range from $28,360.08 in year one to $32,877.17 in year six, with hourly rates for various professional roles spanning from $199 to $400 per hour depending on the specific role and contract year. The incumbent contractor Loop Rides Enterprises LLC was deemed non-responsive and non-responsible for submitting an inapplicable proposal and therefore was not considered for award. Bidders not selected for award may request debriefing sessions with the Solicitation Manager to understand evaluation results and scoring determinations. No specific set-aside designations or restrictions on organizational types responding to this procurement were identified in the available documentation, nor were disadvantaged enterprise certifications mentioned as procurement requirements.