RFP 25-19112-YB Granular Complex Chloride De-icer

The City of Lubbock, Texas is seeking bids for Invitation to Bid (ITB) 25-19112-YB to procure 500 tons of granular complex chloride de-icer for snow and ice control. The procurement requires a specialized de-icing material with specific chemical composition, including 90-98% sodium chloride, 0.06-0.20% magnesium chloride, 0.20-0.40% potassium chloride, and 0.30-1.40% calcium chloride. The material must meet precise particle size specifications, with over 95% passing a 3/8" mesh. Bids are due on October 7, 2025, prior to 3:00 P.M., with electronic submissions preferred through the Bonfire portal. The contract term is one year, with the option of four additional one-year extensions, and will automatically renew unless either party provides 90-day written notice to terminate. Evaluation criteria include lowest responsible bidder and best value, with pricing guaranteed for six months upon City approval. Delivery requirements mandate that the de-icing material be delivered to the Street Maintenance Department at 502 North Interstate 27 in Lubbock within 48 hours of a purchase order, with full delivery completed within five business days.

The bid emphasizes local business participation and includes provisions for Historically Underutilized Businesses (HUBs), suggesting potential set-aside opportunities for disadvantaged enterprises. While specific award values are not explicitly stated, the procurement involves 500 tons of de-icing material, indicating a significant municipal infrastructure investment. The City reserves the right to adjust pricing based on Consumer Price Index (CPI) or Product Price Index (PPI) changes, providing flexibility in contract management. Anti-discrimination requirements are integrated into the bidding process, ensuring fair and equitable vendor selection. The procurement demonstrates a commitment to environmental stewardship and local economic development through its comprehensive approach to vendor selection and material specifications. Potential bidders must comply with various state and local regulations and demonstrate the ability to meet the precise technical requirements for the de-icing material.