RFP 25-044 Parking Lot Expansion

The Bibb County School District issued RFP 25-044, a Request for Qualifications and Proposals seeking a qualified General Contractor to manage the expansion of the school bus parking area located at 4580 Cavalier Drive, Macon, Georgia. The procurement encompasses a comprehensive turn-key construction project with deliverables including demolition, clearing and grubbing, erosion control, earthwork, storm drainage installation, curbs and gutters, paving, pavement markings, and grassing. The selected contractor will be responsible for all phases of the project, including bidding and award, construction administration, and warranty periods, with construction required to begin by September 8, 2025 and be completed no later than January 5, 2026. Evaluation of proposals will be conducted by a Selection Committee using a one-stage process that may result in a short-list of three firms invited for presentations or interviews, with scoring based on base proposal pricing (25 percent), company overview (15 percent), related experience (20 percent), qualified and experienced personnel (20 percent), and project approach (20 percent). Key deadlines include a pre-bid meeting scheduled for June 18, 2025 at 9:00 AM EST on-site, written questions due by June 23, 2025 at 9:00 AM EST, and proposals due July 1, 2025 at 9:00 AM EST via the Bonfire platform only. Required qualifications include demonstrated experience on similar projects, comprehensive financial documentation, safety records, current insurance documentation, and professional references.

The RFP documentation does not specify set-aside designations or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the available materials. The compensation structure is established on a cost-plus-fee basis, with reimbursement for actual labor and material costs plus a fixed fee for pre-construction services and general conditions and a percentage fee applied to actual construction costs. The selected contractor must provide a 100 percent performance and payment bond. The preliminary construction budget will be determined through the RFP process based on detailed cost submissions; however, the final budget range is not specified in the available documentation. Notably, a Cancellation Notice was issued on May 27, 2025, indicating that the Bibb County School District has cancelled RFP 25-044 due to internal concerns, with the district intending to rebid the project at a future date.