RFP #25-022 Kitchen Equipment

The Laredo Independent School District (LISD) in Texas is soliciting proposals through RFP #25-022 for a comprehensive kitchen equipment procurement project covering 17 different school sites across the district. The procurement seeks specific commercial kitchen equipment, including 7 Montague Double Stack Convection Ovens, 16 Accutemp Evolution Single Steamers, 11 Traulsen Reach-In Heated Cabinets, 6 Accutemp Evolution Double Stack Steamers, 7 Traulsen Reach-In Refrigerators, and 2 Pass-Thru Refrigerators. The project is a turnkey installation requiring vendors to conduct site visits, verify utilities, remove existing equipment, deliver and install new equipment, and perform comprehensive testing, with all installations to be completed by June 30, 2026. Vendors must provide USA-made equipment meeting specific technical specifications and include warranties ranging from 3-7 years. The district will evaluate proposals using a 100-point system, with 60 points allocated to purchase price, 10 points to vendor reputation, 10 points to service quality, 10 points to meeting district needs, 5 points to long-term cost, and 5 points to customer service. The proposal deadline is December 2, 2025, at 2:30 p.m. Central Standard Time, with a proposed contract period from January 16, 2026, to January 15, 2025.

The procurement emphasizes participation from small, minority, and women-owned businesses, with specific provisions to promote diversity in vendor selection. Vendors must comply with various state and federal certifications, including Texas Government Code requirements prohibiting business with entities that boycott Israel or discriminate against firearm industries. The district is a member of the Central Texas Purchasing Alliance (CTPA), which allows other member districts to potentially adopt the awarded contract under the same terms and pricing. Vendors must submit comprehensive documentation, including price sheets, equipment brochures, state and federal certifications, vendor profiles, and insurance documentation. Additionally, vendors are required to provide detailed compliance documentation, such as the Texas Certificate of Interested Parties (Form 1295), federal and state certification forms, and proof of liability insurance with specific coverage limits. While specific award values are not explicitly stated, the procurement covers 50 individual pieces of equipment across 17 school sites, suggesting a significant investment in district-wide kitchen infrastructure upgrades. Potential bidders must schedule mandatory site visits with the Maintenance Supervisor, Rogelio Cantu, between November 10 and December 5, 2025.