RFP 25-011 Debris Removal Services

The City of Thomson, Georgia, issued RFP 25-011 on October 1, 2025, seeking qualified contractors to provide comprehensive debris removal services on an on-call basis under an annual pre-event contract. The procurement encompasses professional disaster debris management services including vegetative debris clearing, hazardous tree and stump removal, construction and demolition debris management, temporary debris staging and reduction site operations, debris segregation and processing, and hazardous waste abatement. The contractor must provide all labor, equipment, materials, permits, and insurance necessary for service delivery. Required qualifications include demonstrated past performance on similar projects, firm qualifications and experience, and technical competency in debris removal operations. Contractor response is mandated within six hours of notification and work commencement within twenty-four hours of the Notice to Proceed. The evaluation criteria emphasize past performance on similar projects (30 percent weight), firm qualifications and experience (20 percent), project approach and methodology (20 percent), price proposal (20 percent), and technical approach quality (10 percent). The deadline for written questions is October 15, 2025, with proposals due by October 31, 2025, at 2:00 PM and public opening scheduled for 2:15 PM the same day. The contract will initially run for twelve months with four optional 12-month renewal terms, offering a potential five-year contract period.

The RFP does not specify set-aside designations or restrictions limiting organizational eligibility to respond. Pricing for debris removal services is structured according to debris type, disposal method, and mileage radius, with separate unit rates for vegetative debris hauling at various distances (0-15 miles, 16-30 miles, 31-60 miles), construction and demolition debris disposal, processed debris disposition, tipping fees (reimbursable), temporary debris staging and processing management, hazardous tree cutting by diameter, stump extraction, hanger removal, and fill dirt placement. The City of Thomson does not guarantee a minimum value for this contract, meaning the award is contingent upon disaster occurrence and work order issuance. Performance and payment bonds equal to 110 percent of the contract amount are required prior to contract award. The City anticipates utilizing FEMA financial assistance to fund the contract and requires full compliance with all applicable federal, state, and local regulations. No incumbent vendors or existing contractors are identified in the procurement documents.