RFP 2026000068 CCA Alumni Database System

Arapahoe County is seeking proposals for RFP 2026000068, which involves the procurement of a comprehensive Alumni Database System for the County Community Advancement (CCA) department. This request for proposal represents a structured procurement process targeting technology solutions for managing alumni data and engagement. The primary objective is to develop or acquire a robust database system capable of tracking, analyzing, and maintaining detailed alumni information and interaction records. Prospective vendors must demonstrate expertise in database design, data management, and potential integration capabilities with existing county systems. The formal solicitation was posted on October 27, 2025, with proposals due by November 14, 2025, providing approximately 18 days for potential respondents to prepare and submit comprehensive technical and cost proposals. Evaluation criteria will likely include system functionality, scalability, user interface design, data security measures, implementation timeline, and overall cost-effectiveness.

While specific set-aside designations are not explicitly detailed in the provided information, Colorado state procurement practices often encourage participation from small businesses, minority-owned enterprises, and local vendors. The contract appears to be open to technology vendors specializing in database management systems with experience in government or educational alumni tracking platforms. Potential respondents should anticipate demonstrating capabilities in handling large-scale data management, ensuring compliance with data privacy regulations, and providing ongoing technical support. Though the exact budget range is not specified, similar government database system procurements typically range from $100,000 to $500,000, depending on complexity and customization requirements. Vendors should be prepared to provide comprehensive implementation strategies, including data migration, system training, and long-term maintenance plans for the CCA Alumni Database System.