RFP 2026-P02 Property Tax Collection Software

Hays County, Texas is seeking a comprehensive Property Tax Collection Software solution through Request for Proposal RFP 2026-P02, with proposals due on November 13, 2025, at 10:00 a.m. Central Time. The county requires a fully integrated, cloud-based software system to replace its existing tax collection infrastructure, supporting 52 taxing units, 7 special road assessments, 9 Public Improvement Districts, and 136,062 parcels. The procurement demands a solution that can be accessed through standard web browsers, providing document archival, imaging capabilities, and GIS integration while maintaining compliance with Texas State Law, Property Tax Code, and State Comptroller's Office requirements. Key objectives include facilitating online services, supporting legislative compliance, and enhancing operational efficiency and accuracy. Vendors must demonstrate experience with at least five Texas tax collection clients and provide comprehensive training and implementation support. Evaluation criteria will likely focus on system functionality, technical capabilities, compliance features, implementation approach, and overall solution adaptability to Hays County's complex tax collection environment.

The solicitation requires vendors to be registered in the State Comptroller's HUB (Historically Underutilized Business) directory, suggesting potential set-aside or preferential considerations for disadvantaged enterprises. The current technology infrastructure includes Tyler Technologies as the existing software vendor, indicating potential integration requirements with their systems. The initial contract term is proposed from January 2026 to December 2028, with four optional two-year renewal periods, providing long-term stability and potential continuity. While specific budget ranges are not explicitly stated in the documents, the cost proposal attachment indicates that vendors must provide detailed pricing for software licensing, implementation services, and annual maintenance costs, with expectations of firm, fixed pricing and stable maintenance costs for the first five years. The county anticipates a comprehensive solution that not only meets current technological needs but can also adapt to future regulatory changes and technological advancements in property tax collection and management.