RFP 2025-306 Johnson County Employee Assistance Program (EAP)

Johnson County, Texas is seeking proposals for a comprehensive Employee Assistance Program (EAP) contract for the 2026 contract period through RFP 2025-306. The county is soliciting formal quotes for a three-year contract with two optional one-year renewals, covering 817 benefit-eligible employees. The EAP must provide a range of services including counseling (telephonic, face-to-face, and virtual), employer services, critical incident support, and consultative services spanning financial, legal, child care, and elder care assistance. Proposals will be evaluated using a 100-point scoring system with key criteria: Administrative Capabilities & Support Services (40 points), Fees, Repricing, Renewals and Guarantees (40 points), Value-Added Service (10 points), and Terms & Conditions Adherence (10 points). Key dates include the RFP release on September 13, 2025, a bidder question deadline of September 22, 2025, and the final proposal submission deadline of September 29, 2025 at 2:00 P.M. CT, with the county planning to finalize carrier selection by October 10, 2025. The current EAP is provided by ComPsych under the Blue Cross Blue Shield Texas Medical ASO plan, with a per employee per month rate of $1.90.

The RFP encourages participation from Disadvantaged Business Enterprises (DBEs), with certifications accepted from the State of Texas General Services Commission HUB Program and the North Central Texas Regional Certification Agency. Bidders must complete multiple compliance documents, including certifications of eligibility for both federal and state contracts, a Conflict of Interest Questionnaire, and verifications related to anti-boycott and non-discrimination policies. The county requires vendors to be registered and active on www.SAM.gov and not be on any suspended or debarred contractor lists. Special considerations include potential requirements for Department of Transportation (DOT) Substance Abuse Professional (SAP) services for 55 employees, with the county expressing interest in alternative session models beyond the current 5-session configuration. While no specific contract value is explicitly stated, the current per employee per month rate of $1.90 provides a baseline for potential financial considerations. The county reserves the right to select the proposal that provides the best value, with the possibility of contract termination by either party with 60 days written notice.