12-Addendum 1.pdf

Lance Anderson

Purchasing Agent landerson@johnsoncountytx.org

Kristi Shaw

Deputy Purchasing Agent kshaw@johnsoncountx.org

RFP 2025-306 JOHNSON COUNTY EMPLOYEE ASSISTANCE PROGRAM

SEPTEMBER 24, 2025

Addendum #1

Responses to questions received. Please note, the items highlighted in yellow will be addressed in an additional Addendum once information is received.

The submission deadline has been updated to October 1, 2025 @ 2:00 p.m.

Name and Address of Company:

Authorized Representative:

Signature:___________________________________

Name:______________________________________

Title:_______________________________________

Phone Number:_______________________________

Email Address:_______________________________

RFP 2025-306 JOHNSON COUNTY EAP

QUESTIONS ASKED VIA BONFIRE VENDOR DISCUSSION

• The RFP asks for pricing for a 6 session model. Will alternative configurations be considered (i.e. 12-session model inclusive of 6 coaching & 6 therapy sessions)?

If so, how would you like this noted in the Workbook?

- Additional models may be considered if cost and benefits are competitive.

For additional quotes, please add additional columns clearly labeled with the quote name/number.

• With Q&A stated to be released by 5:00 PM on Friday, 9/26 and proposals due on Monday, 9/29 at 2:00 PM, is there a possibility of a deadline extension to allow time to review Q&A, incorporated it within our proposal, and finalize pricing?

- The RFP deadline will be extended to 10/01/2025 at 2:00 PM

• Please disclose the current EAP performance guarantees in place.

- There are current no performance guarantees in place

• How many employees covered under the EAP fall under Department of Transportation (DOT) regulations?

- 55

• Are DOT Substance Abuse Professional (SAP) evaluations included within the EAP contract? Yes If yes, is there a cap on the number of evaluations included each year within the EAP rate or are evaluations provided on a fee-for-service basis? No current cap or fees.

• How many Department of Transportation (DOT) Substance Abuse Professional (SAP) evaluations have been requested in each of the last three years?

- Data is only available for 24 months – but there have been no evaluations requested in this time period.

• Is your current account manager located in Texas?

- Yes

• What are the three components that are most important to the County in an

EAP?

- The county is evaluating all EAP RFP submissions and will elect the one most beneficial to the County and its employees

• If reports are not available, please provide the following for each of the last 2 years.

- Number of employees on which the report is based

- Total number of clinical cases

- Total number of work-life cases

- Total number of clinical sessions

• Please provide copies of 2022, 2023, and 2024 EAP utilization reports.

- N/A. This plan was effective 01/01/2025

• How many total hours of the following services were utilized in each of the last two (2) years?

- Onsite training/orientation/educational seminars

- Onsite health fair/event participation

- Onsite critical incident support events (# events/# hours)

- Webinar training

• How many hours of the following services are included within the current EAP contract per year?

- Onsite training/orientation/educational seminars

- Onsite health fair/event participation

- Onsite critical incident support events (# events/# hours)

- Webinar training

• Please provide the current Per Employee Per Month (PEPM) rate and a rate history throughout the contract term for the EAP.

- Current EAP fee is $1.90 and has been in place since 01/01/2025

• Confirm the County has a 6-session EAP model currently and expects to maintain this session model under this contract.

- The County currently has a 5 session model currently, however will consider alternative models if beneficial to the County and its employees.

• Is a Bid Bond, Performance Bond, or Performance Bond applicable to this RFP?

No

• Please confirm the current medical/insurance carrier; the questionnaire says, "BCBSTX." Is tis Blue Cross Blue Shield Texas.

- The current benefit is ComPsych offered under the Blue Cross Blue Shield Texas (BCBSTX) Medical ASO plan.

• What is Johnson County's current utilization rate with the current EAP provider?

• What is Johnson County's current satisfaction with the current EAP provider?

- The county is evaluating all EAP RFP submissions and will elect the one most beneficial to the County and its employees

• What is your current rate for EAP services?

- $1.90 PEPM

• Are you looking to include training?

- Yes

• What is the engagement rate for EAP services?

- 2023: N/A. This plan was effective 01/01/2025

- 2024: N/A. This plan was effective 01/01/2025

• Will you provide the most recent full-year engagement report?

• How many hours were used in the past 2 years?

• 2023

▪ On-site Training:

▪ Webinar Training:

▪ Health Fair:

▪ Open Enrollment:

• 2024

▪ On-site Training:

▪ Webinar Training:

▪ Health Fair:

▪ Open Enrollment:

• How many CISDs and number of CISD hours were used in the past 2 years?

- 2023: N/A. This plan was effective 01/01/2025

- 2024: N/A. This plan was effective 01/01/2025

• DOT/SAP Services

- Do you need DOT / SAP services? Yes

- How many DOT employees does Johnson County have? 55

- How many SAP cases have there been in the past 2 years? Zero

• 2023: Zero

• 2024: Zero

- Do you need DOT trainings for employees and for supervisors? Yes

- How many DOT/SAP assessments have there been in the past 2 years?

Zero

• 2023: Zero

• 2024: Zero

- How many DOT trainings have been conducted in the past 2 years? Zero

• 2023

- DOT Reasonable Suspicion for Supervisors: Zero

- DOT Drug & Alcohol Awareness: Zero

• 2024

- DOT Reasonable Suspicion for Supervisors: Zero

- DOT Drug & Alcohol Awareness: Zero