RFP 2025-27 weatherization and related specialty construction services to low-income residents

Clackamas County, through its Health, Housing & Human Services (H3S) Housing & Community Development Division, is soliciting proposals for a weatherization and specialty construction services contract to support low-income residents. The Request for Proposal (RFP) #2025-27 seeks to establish a ranked list of qualified contractors to install weatherization major measures and specialty services including electrical, plumbing, and HVAC work for eligible single-family households. Contractors must provide comprehensive services such as insulation installation, air sealing, ventilation improvements, duct sealing, window and door replacements, and health and safety modifications. Successful vendors must hold an active Oregon Construction Contractors Board (CCB) license, be registered with the Federal System for Award Management, and complete Lead Safe Weatherization training. The proposal is due on April 3, 2025, at 2:00 PM Pacific Time, with electronic submissions required through Bid Locker. The contract term runs from the effective date through June 30, 2027, with options for two additional two-year renewals, and aims to serve approximately 100 low-income households annually.

The county encourages proposals from Minority, Women, Veteran, and Emerging Small Businesses, with specific preferences defined under Oregon Revised Statute (ORS) 279A.120. Contractors must demonstrate compliance with state employment guidelines and subcontractor selection practices that protect disadvantaged, minority-owned, women-owned, and service-disabled veteran-owned businesses. The annual budget for this weatherization program is approximately $2 million, funded through federal, state, and local dollars, though funding may fluctuate across budget cycles. Pricing will remain consistent throughout the contract period, with potential adjustments for substantial labor or material cost changes after the first year. Contractors must provide detailed pricing for various specialty services, including electrical work, HVAC installations, plumbing repairs, and specific weatherization measures, with comprehensive line-item descriptions and technical specifications. Performance expectations include completing assigned work within 45 calendar days and passing county inspections, with strict adherence to ASHRAE standards, local building codes, and federal regulations.