RFP 2025-08 PROFESSIONAL PROPERTY MANAGEMENT SERVICES For the: Housing Authority of Clackamas Count

Clackamas County, through its Housing Authority, is seeking professional property management services for an affordable housing portfolio via RFP 2025-08. The procurement specifically targets management of a new 4% tax credit portfolio development consisting of up to 220 multi-family units located at Park Place Limited Partnership in Oregon City. Proposers will be responsible for comprehensive property management functions including initial lease-up, staffing, tenant selection, rent collection, maintenance, inspections, financial management, and compliance reporting. The contract term is 24 months with automatic 12-month renewal periods. Key procurement dates include a protest of specifications deadline on February 18, 2025, clarifying questions deadline of March 6, 2025, and proposal submission deadline on March 13, 2025 at 2:00 PM Pacific Time through the Bid Locker platform. Evaluation criteria will assess proposals across five categories: cover letter (10 points), proposer's experience (35 points), staff experience (25 points), organizational capacity (15 points), and fee structure (15 points).

The Housing Authority explicitly encourages proposals from Minority, Women, Veteran, and Emerging Small Businesses, indicating a commitment to diverse vendor participation. The project anticipates closure in October 2025 and placement in service by October 2027, with funding expected through Low-Income Housing Tax Credits (LIHTC) and Project-Based Vouchers (PBV), though specific investors and lenders remain to be determined. The fee structure must be calculated based on gross residential income, excluding commercial revenues, and proposers must provide detailed fee breakdowns for project onboarding, lease-up, payroll processing, technology, HUD Section 8 compliance, and additional services in the RFP's Attachment A. While specific budget ranges are not explicitly stated, the scope of managing 220 multi-family units suggests a substantial operational contract. Proposers will need to demonstrate significant experience in affordable housing property management, robust staffing capabilities, and comprehensive understanding of low-income housing regulations and compliance requirements.