RFP #2025-0001 Fuel Storage Facility Tank Interior Cleaning & Coating

The Savannah Airport Commission is seeking qualified contractors for RFP #2025-0001 to perform interior cleaning and coating services for four 30,000-gallon Jet-A fuel storage tanks located at the Savannah/Hilton Head International Airport. The project involves comprehensive tank maintenance, including removal and disposal of approximately 1,000-1,200 gallons of remaining fuel, cleaning to SSPC SP1 and SP11 standards, and applying two coats of Phenicon HS or equivalent coating to achieve 6-10 mils total dry film thickness. Evaluation criteria will weight experience/knowledge at 35 points, warranty at 25 points, project schedule at 20 points, cost at 15 points, and local/DBE participation at 5 points. Key procurement dates include a non-mandatory pre-proposal meeting on January 9, 2025 at 1:30 PM via Microsoft Teams, site visits available between December 26, 2024 and January 13, 2025, proposal submissions due January 20, 2025 by 5:00 PM EST, and award notification expected by March 5, 2025. Contractors must ensure one tank remains operational throughout the project and conduct two follow-up inspections at 12 and 24 months after completion.

The RFP includes provisions for local and disadvantaged business enterprise (DBE) participation, with 5 points allocated in the evaluation criteria to encourage such involvement. A bid bond of 5% of the total bid amount is required with submission, and contracts over $100,000 will require 100% payment and performance bonds. Contractors must provide their own confined space entry equipment, trained personnel, portable bathrooms, and generators, as no 110V outlets are available near the tanks. The project requires specialized technical capabilities, including the ability to work in a confined space, manage fuel disposal, and apply specialized tank coatings while maintaining airport operational continuity. While no specific award value is listed, the complexity of the project involving four 12' diameter above-ground tanks suggests a significant infrastructure investment. Prospective bidders must register through the Savannah Airport Commission's Bonfire procurement platform at https://savannahairport.bonfirehub.com and can contact Christy Dixon at cdixon@flysav.com for vendor registration or submission instructions.