RFP 20242068 Fleet Battery Price Agreements

The City of Eugene, located in Lane County, Oregon, is seeking proposals for RFP 20242068 Fleet Battery Price Agreements to establish one or more five-year price agreements for vehicle and equipment batteries for the City's Fleet Services Division. The solicitation requires vendors to provide comprehensive battery solutions, including vehicle batteries with specific minimum cranking amps (CCA) and reserve capacity requirements. Vendors must submit detailed pricing for various battery types, including automotive, motorcycle, alkaline, and lithium batteries, with brand names, part numbers, total delivered costs, and warranty periods. Contractors must maintain adequate warehouse stock levels and provide emergency battery delivery within two hours of notification. The City will evaluate proposals based on their overall advantageousness, with proposals due on June 27, 2024, at 2:30 PM PDT through OregonBuys. Proposers are required to offer firm pricing and discounts for the first year and commit to picking up and properly disposing of or recycling old batteries in compliance with local, state, and federal regulations.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The current incumbent vendor is Parts Authority LLC, which has been providing ACDelco brand batteries to the City since January 1, 2018. While specific budget ranges are not detailed in the documents, the City has established a mechanism for multiple vendors to potentially be awarded contracts through this five-year price agreement process. The Notice of Intent to Award indicates that Parts Authority LLC was selected as the highest-scoring proposer, though the total contract value is not specified. Responsive proposers retain the right to protest the award until July 23, 2024, at 3:00 PM. The procurement approach suggests the City is seeking competitive pricing and reliable battery supply to support its fleet operations, with flexibility to establish agreements with multiple vendors who can meet the specified requirements.