RFP# 2024-81 SHELTER OPERATIONS AND CASE MANAGEMENT SERVICES at the CLACKAMAS COUNTY STABILIZATION

Clackamas County, Oregon is seeking proposals for shelter operations and case management services at its new Stabilization Center through Request for Proposal (RFP) #2024-81. The county aims to contract with a provider to manage short-term housing stabilization services for up to 15 homeless adults, with anticipated participant stays of 30-60 days. Key service requirements include participant intake, HMIS data entry, comprehensive case management, and coordination with behavioral health crisis stabilization services. The facility will feature a dorm-style layout with 2-3 participants per room, including a dedicated room for 2 female-identifying participants with private bathroom facilities. Evaluation criteria will assess proposers' capabilities across multiple dimensions, with proposals being judged on technical approach, experience, staffing, and overall responsiveness to the RFP requirements. The procurement timeline indicates that proposals are due by October 2, 2024, at 2:00 PM Pacific Time, with an initial contract term through June 30, 2026, and options to renew for up to four additional one-year terms.

The RFP does not specify explicit set-aside designations or restrictions on respondent types, indicating an open competitive procurement process. The county will consider proposals from vendors in the process of registering to do business in Oregon, provided registration is completed by the contracting phase. The estimated annual program budget is approximately $1.5 million, with the county interested in evaluating both one-time start-up costs and ongoing operational expenses. In the most recent development, The Father's Heart Street Ministry has been identified as the apparent successful proposer, scoring 92.40 out of 100 points in the evaluation process. The county will negotiate and execute a contract with this organization, with the option to award to the next highest-ranked proposer if negotiations are unsuccessful. Potential respondents are allowed flexibility in proposal preparation, including the ability to add lines to the budget template and comprehensive coverage of all services outlined in the scope of work.