RFCQ - ESB ODOT Alkali Lake Maintenance Yard Paving Project

The Oregon Department of Transportation (ODOT) has issued a Request for Competitive Quotes (RFCQ) for the Alkali Lake Maintenance Yard Paving Project located in Lake County, Oregon. The procurement seeks a qualified contractor to perform roadway reconditioning and install 3-inch Hot Mix Asphalt Concrete (HMAC) paving at the maintenance yard located at 46331 US-395 in Lakeview. Project deliverables include full roadway preparation, placement of new pavement, and completion of all associated site work according to the 2024 Oregon Standard Specifications for Construction. The project has a defined timeline requiring substantial completion by May 1st, 2025, and final completion by May 10th, 2025, with liquidated damages of $600 per calendar day assessed for delays beyond the substantial completion date. Contractors must be licensed with the Oregon Construction Contractors Board and comply with BOLI prevailing wage requirements. The project will require performance and payment bonds, each for 100% of the contract amount, and a bid bond of 10% of the total bid amount. Award will be made to the lowest responsive bidder meeting all qualification requirements.

This procurement is exclusively set aside for Emerging Small Businesses (ESB) certified by Oregon's COBID office, with a requirement that the selected contractor perform at least 51% of the labor using their own workforce. The preliminary bid results document indicates three ESB-certified contractors submitted bids: Hybrid Construction, LLC from Springfield, Strong Contracting from John Day, and JR Carlon Corp from Albany. The lowest bid was submitted by Hybrid Construction, LLC at $67,429.00, with the project estimated to involve approximately 277 tons of asphalt. The project will require detailed documentation, including a First-Tier Subcontractor Disclosure Form for any subcontractors performing work valued at either 5% of the project bid (minimum $15,000) or $350,000 regardless of percentage. The site plan, attached as Exhibit 2, shows three designated paving areas around existing structures at the maintenance yard, with contractors required to confirm precise paving limits during on-site assessment.