RFB: Pumps, Heat Exchanger Parts and Repairs at LAX and VNY (Commodity)

Los Angeles World Airports (LAWA), the procurement division of the City of Los Angeles Department of Airports, is requesting bids for supply, delivery, and repair of pumps and heat exchanger parts and services at Los Angeles International Airport (LAX) and Van Nuys Airport (VNY), with bids due October 15, 2026 at 4:00 p.m. Pacific Time. LAWA is committed to its Local Business Preference Program (LBPP); a pre-bid conference is scheduled for September 9, 2026 at 10:00 a.m. Pacific Time (highly recommended but not mandatory).

This is a public works project subject to California Department of Industrial Relations registration under Labor Code section 1725.5; all bidders and subcontractors must be DIR-registered before award eligibility. Bidders must submit an Acknowledgment Letter confirming receipt of all addenda and providing DIR registration numbers. The contract encompasses parts supply with labor on an as-needed basis, performed at the Central Utility Plant (275 Center Way, Los Angeles) and Van Nuys Airport (16461 Sherman Way, Van Nuys). Response times are critical: four hours for emergencies, two business days for urgent requests, and three to five business days for routine services. All parts must be new and unused; the contractor verifies compatibility with LAWA systems and provides one-year warranty coverage on all materials, labor, and defects.

Standard service hours are Monday through Friday, 6:00 a.m. to 4:00 p.m., with overtime available 4:00 p.m. to 6:00 a.m. and weekend/holiday service as required. All pricing is fully inclusive of labor, benefits, overhead, insurance, materials, supplies, travel, and administrative costs; no separate charges are permitted. Bidders may propose fixed-price or discount/mark-up formats and must include estimated delivery lead times. Shipping charges exceeding $75 require supporting documentation. Payment terms are Net 30 days unless shorter-term discounts are offered. Successful vendors must post an Airport Customs Security Area Bond of minimum $100,000 and may be required to obtain security badges and pass background investigations.

Mandatory administrative requirements include Vendor ID Form, Affidavit of Non-Collusion, CEC Forms 50 and 55, Contractor Responsibility Program Questionnaire, Equal Benefits Ordinance Compliance Affidavit, and proof of workers' compensation and general liability insurance. The contract term is five years from the effective date of award. Questions are due September 24, 2026. Bid results will be posted within ten business days after bid opening; Notice of Intent to Award is expected November 12, 2026. All submissions must be made through the Bonfire portal.