5-01 Pumps, Heat Exchanger Parts and Repairs at LAX and VNY RFB Document.pdf

CITY OF LOS ANGELES

Los Angeles World Airports Central Utilities Plant

REQUEST FOR BIDS

Pumps, Heat Exchanger Parts and

Repairs

RFB Number: 0510-2026-08-RFB

RFB Issue Date: Friday, September 4, 2026

Bid Due Date: Thursday, October 15, 2026

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Table of Contents

INSTRUCTIONS

PROCUREMENT SCHEDULE

CONTRACT TERM

Contract For 5 Years Goods, Equipment, &/or Non-Professional Services

CONTRACT LOCATION

Los Angeles World Airports

BIDDER'S CONFERENCE

Bidder’s Conference Information, Americans with Disabilities Act

PRICING CONFIGURATION

Bid Worksheet (Fixed Price) Bid Worksheet (Discount/Mark-up) Payment of Invoice for Labor and Materials Contracts Price Adjustment (Fixed Price Bid Only) Price Agreement Conditions (Published Price List, Applies to Discount/Mark-up Bid) Price Agreement Conditions (Copies of New or Revised Published Price List, Discount/Mark-up Bid)

PROCEDURAL

Award of Contract Bid Bid Format Communication with LAWA Cooperative Arrangements (Piggybacks) Right to Reject Bids, Acceptance or Withdrawn Bids Request for Modification Tabulation of Bid Results Whole or Split Awards

PRODUCT PARAMETERS

Defective Parts/Materials Deviation from Specifications

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Parts/Materials Evaluation New and Unused Make/Brand, Model Name/Number Return of Stock Items

PRODUCT SAFETY

Hazardous Substances (for chemicals delivered to end-users) Safety Requirement

ACCOUNTING

Estimated Quantities Option for Authorization for Additional Work/Items Sales Tax

LAWA PROTECTION

Protection and Restoration of Existing Improvements Public Convenience and Safety Security Areas/Security Identification Termination of Contract

PERFORMANCE ASSURANCE & BONDING

Airport Customs Security Area Bond Completion and Acceptance Problem Log Successful Contractor's Responsibility Insurance References Warranty Compliance with Applicable Laws Disabled Access Independent Contractor Environmentally Favorable Operations

STATUTORY REQUIREMENT

List of Subcontractors Subcontractor Participation Plan Local Business Preference Program (LBPP) Jobsite Workers Certified Payroll Records

DELIVERY PARAMETER(S)

Delivery

• Emergency: Response within four (4) hours

• Urgent: Response within two (2) business days

• Parts and Routine Services: Response within three (3) to five (5) business days Expense, Ownership and Disposition Public Disclosure Requirements

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ATTACHMENTS (STANDARD)

Administrative Requirements Deadline for Submitting Requests Title VI Solicitation Notice

PROTEST PROCEDURES

Mandatory Time Limits Protests of Notice of Intent to Award Addresses

PAYMENT TERMS

Payment Terms

MANDATORY BID SIGNATURE INSTRUCTION AND FORM

MANDATORY BID SIGNATURE INSTRUCTION

MANDATORY BID SIGNATURE FORM

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INSTRUCTIONS

Bidders' Responsibility: The bidder must carefully examine the terms of the RFB, attachments, required forms, and any addenda, and evaluate all of the circumstances and conditions affecting its bid response at its own expense.

The bidder must complete and sign the Mandatory Bid Signature Form.

Throughout this Bid Document, the term “LAWA bonfirehub.com” shall denote the Bonfire portal – https://lawa.bonfirehub.com/portal – of Los Angeles World Airports

(LAWA).

“No Bid Responses”.

Ensure to provide answers in the following sections of this Bid Document:

• Cooperative Arrangement (Piggybacks)

• Option for Authorization for Additional Work/Items

• Local Business Preference Program (LBPP)

• Payment Terms

• Mandatory Bid Signature Form

If you are not submitting a bid for the items/project, please take a moment to tell us about your decision in the “Vendor Discussions” tab on Los Angeles World Airports (LAWA) Bonfire portal (https://lawa.bonfirehub.com/portal). LAWA is interested to hear from companies that decide not to bid.

Note: If you do not provide the pumps, heat exchanger parts and repairs requested in this RFB, you need not respond.

https://lawa.bonfirehub.com/portal https://lawa.bonfirehub.com/portal

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PROCUREMENT SCHEDULE

LAWA will make every effort to adhere to the procurement schedule shown below. LAWA reserves the right, at its sole discretion, to adjust the schedule of events as it deems necessary.

RFB Released / Issued: 4:00 PM, 09/04/2026

Pre-Bid Conference Meeting: 10:00 AM, 09/09/2026

Deadline to Submit Questions: 4:00 PM, 09/24/2026

Deadline to Indicate your Intent to Bid: 4:00 PM, 10/15/2026

Deadline for Submissions: 4:00 PM, 10/15/2026

Bid Recap: 4:00 PM, 10/29/2026

Notice of Intent to Award: 4:00 PM, 11/12/2026

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CONTRACT TERM

Contract For 5 Years Goods, Equipment, &/or Non-Professional Services

Bids are requested by the City of Los Angeles, Department of Airports, also known as Los Angeles World Airports (LAWA), for furnishing the City as may be requested during a period of five (5) year(s) from the effective date of the contract for:

Pumps, Heat Exchanger parts and Repairs at LAX in compliance with the Request for Bids (RFB) terms and conditions, including the attached Specifications for

Pumps, Heat Exchanger parts and Repairs at LAX ("Specifications") and Bid Worksheets.

CONTRACT LOCATION

Los Angeles World Airports

Work shall be performed at the (LAX) Airports Utilities and Controls Division (AUCD), located at 275 Center Way, Los Angeles, California 90045. This contract shall also include Van Nuys Airport (VNY), located at 16461 Sherman Way, Van Nuys, CA 91406. Exact service location at VNY shall be provided to the Contractor upon award.

BIDDER'S CONFERENCE

Bidder’s Conference Information, Americans with Disabilities Act

A bidder’s conference will be conducted to provide an overview of the RFB, the project specifics, and information regarding the bid submittal. This meeting is NOT mandatory but highly recommended. The meeting will be presented and hosted online virtually. If you plan on attending this meeting, please send an RSVP message via Bonfire's “Vendor Discussion” tab at least two (2) days prior to the date of the meeting. Please include a list of personnel that would like to attend this meeting (first and last name, email address, and phone numbers). Due to capacity constraints, Bidders are asked to

Page | 8 limit attendance to three (3) people from each company. Nothing stated at the Pre-Bid conference may change the RFB unless a change is made by written addendum.

Information regarding the meeting link, meeting location and time, and any site visit special requirements will be provided in the LAWA bonfirehub.com. Questions and answers will also be posted in the LAWA bonfirehub.com under the “Public Notices” tab.

As covered under Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability. Sign Language Interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request.

To ensure availability, you are advised to make your request to the point of contact organizing this meeting at least seven (7) business days prior to the meeting you wish to attend. The Procurement Contact will then request the resources through the LAWA ADA Office. For general information, please visit the LAWA ADA website at https://www.flylax.com/lax-accessibility or email the ADA Coordinator at ADAOffice- LAWA@lawa.org.

PRICING CONFIGURATION

Bid Worksheet (Fixed Price)

The Bid Worksheet is for the purpose of establishing prices and comparing bids.

Note: The completed Bid Worksheet must submitted via LAWA bonfirehub.com. Failure to complete the Bid Worksheet may nullify the bid.

Bid Worksheet (Discount/Mark-up)

The Bid Worksheet is for bid award purposes only. The Bid Worksheet provides examples of the items LAWA may purchase during the course of the contract. When submitting bid response, please upload a photocopy of the page of the price lists with the corresponding items highlighted via Los Angeles World Airports (LAWA) Bonfire portal. Other models of equipment and/or supplies from the listed manufacturers can be purchased from the awarded vendor under the terms of this contract.

Note: The completed Bid Worksheet must submitted via LAWA bonfirehub.com. Failure to complete the Bid Worksheet may nullify the bid.

mailto:ADAOffice-LAWA@lawa.org mailto:ADAOffice-LAWA@lawa.org

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Payment of Invoice for Labor and Materials Contracts

Successful bidder understands and agrees that payment of any time and materials contract invoice involving the supply of pumps, heat exchanger parts and repairs to the Los Angeles World Airports (LAWA), unless quoted in the form of a total lump sum price:

• Requires a prior written quotation itemizing the amount of pumps, heat exchanger parts and repairs needed for the work;

• Requires said quotation to be approved, before the start of the work by the LAWA

Project Manager;

• Will exclude the payment of travel time between the successful bidder location and

LAWA location, unless specifically authorized in writing by LAWA’s Project Manager;

Will exclude payment for any work time not actually documented as work time spent at the LAWA location;

• Requires the invoice to include a list of materials, if applicable, showing quantity, unit, description, and price, as required by the LAWA’s Project Manager;

• Requires the invoice to include a list of rental equipment, if applicable, showing description, quantity, rate, and hours/days used, as required by the LAWA’s Project Manager;

• LAWA may require, and condition payment upon, the provision of a copy of supplier’s invoice(s) documenting the labor and/or materials actually used for the work.

Price Adjustment (Fixed Price Bid Only)

Price adjustments may be requested after the first year from the effective date of the contract and must be documented in writing by providing evidence of the corresponding increase(s) in successful vendor’s cost(s) in the form of a copy of supplier invoice(s), commodity index(s) or charts, prevailing wage determinations, etc. All such requests will be reviewed by LAWA’s Contract Administrator and will require approval by the Strategic Sourcing Division. Successful bidder must refer to the contract number when submitting their written request for a price increase to LAWA’s Contract Administrator.

LAWA’s Contract Administrator’s name and email address will be provided to successful vendor after award of contract.

Price increases are not guaranteed and no price increase will be granted without prior approval. Price reduction may be issued at any time.

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Price Agreement Conditions (Published Price List, Applies to Discount/Mark-up Bid)

Prices charged to LAWA are based on a percentage discount from published price list or mark-up from bidder’s cost. Percentage discount/mark-up shall remain firm for the duration of the contract. Price lists which are submitted with bid must be currently in effect at time of bid opening and shall not be subject to change for a period of ninety (90) days after the bid opening.

Bidder understands and agrees that only ONE discount will apply to ALL items for each manufacturer.

Note: For price verification, bidders shall clearly mark line items in their price lists corresponding with the line items in the Bid Worksheet.

Submission of price list/electronic pricing data is highly desired (website address, link, email, etc.).

If prices on the price list are raised, LAWA reserves the right to accept such raises or to cancel such items from the contract. LAWA is to be given benefit of any decline in prices immediately upon the effective date of such decline. Changes in price list shall be effective on the date the notice of change is received by the Strategic Sourcing Division, or at a later date designated by the successful vendor. Increases in Price Lists shall not be retroactive.

Terms and conditions in the RFB shall supersede any conflicting conditions in price lists.

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Price Agreement Conditions (Copies of New or Revised Published Price List, Discount/Mark-up Bid)

Copies of new or revised Price List shall be emailed to the LAWA’s Contract Administrator Price list shall show successful vendor's name along with the contract purchase order/LAWA contract number.

LAWA’s Contract Administrator’s name and email address will be provided to successful vendor after award of contract.

PROCEDURAL

Award of Contract Award of the contract will be made after investigation of the responsibility of the lowest responsive bidder. The contract will be awarded to the lowest responsive and responsible bidder meeting the requirements of this Request for Bid (RFB). Bids shall be subject to acceptance by the City for a period of three (3) months unless a lesser period is prescribed in this RFB. The City may make combined award of all items complete to one bidder, more than one bidder, or may award separate items or groups of items to various bidders. When required by the City, bidders must submit alternate prices or name a lump sum or discount, conditional on two or more items being awarded. LAWA reserves the right to reject any and all bids and waive any informality in such bids when to do so would be to the advantage of the City.

Addition of Products or Services to Contract Should LAWA have a need for any pumps, heat exchanger parts and repairs or a combination of the same, that could not be anticipated at the time of drafting this RFB, but is related to the performance of the contract, successful bidder understands and agrees to source the pumps, heat exchanger parts and repairs or research the cost of the service in question and submit in writing a fixed price quotation including labor and freight, to the LAWA’s Contract Administrator.

LAWA’s Contract Administrator’s name and email address will be provided to successful vendor after award of contract.

LAWA reserves the right to accept the offer, reject the offer and obtain the pumps, heat exchanger parts and repairs or a combination of the same by other means. Accepted offer including background documentation will become part of the contract. Price adjustment provision in the bid shall apply to any pumps, heat exchanger parts and repairs or a combination of the same added to the contract.

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Bid

• Do not change the format of this Bid Document.

• Use LAWA bonfirehub.com to upload the Bid Document, Administrative

Requirements, price and list/electronic data pricing.

• Match each document with its file name and upload them to the portal.

• Make sure to completely fill out and sign all the forms.

• The bid must state the amounts for which the bidder proposes to supply ALL materials and perform ALL work required by the Specifications.

• Do not leave any blanks in this Bid Document and the Bid Worksheets. Blank fields must be properly filled in. Type “N/A” if they are not applicable or information is not available. Answer ALL the questions and add comments if needed.

• Any unauthorized addition, condition, limitation, modification, or provision attached to the bid may render it non-responsive and may cause its rejection.

• No bid received after the Bid due date and time will be considered.

• Bidders are responsible for contacting Bonfire Support at https://customer.eunasolutions.com/public/s/contactsupport or “Vendor Support – Powered by Bonfire” at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub in case of any Bonfire technical problems, such as issues with document uploads, prior to the bid due date.

Bid Format

All bidders are required to submit the following completed documents:

Bid Document, Bid Worksheets, Administrative Requirements, and price list/electronic data pricing via LAWA bonfirehub.com.

Communication with LAWA

• Direct any inquiries regarding this RFB to the LAWA bonfirehub.com's “Vendor

Discussions” tab, and submit them by the deadline set forth on LAWA bonfirehub.com.

Refer to the “Questions Due Date” on LAWA bonfirehub.com.

• Refer to the "Public Notices" section in the LAWA bonfirehub.com for the official responses and any Addenda.

• Any communications after deadline for submittal of questions must be addressed by e-mail to Sourcing@lawa.org.

https://customer.eunasolutions.com/public/s/contactsupport https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub mailto:Sourcing@lawa.org

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Cooperative Arrangements (Piggybacks)

From time to time, other City of Los Angeles Departments and/or other governmental agencies outside the City may want to make purchases using the price(s), terms and conditions of any contract resulting from this bid.

If you allow such purchases, indicate “yes” and include your initials and firm name. If you don't allow such purchases, indicate “no”.

Indicate “Yes”:

Indicate Initials:

(Firm Name):

Indicate “No”:

Right to Reject Bids, Acceptance or Withdrawn Bids

LAWA reserves the right to reject any or and all bids and waive any informality in such bids when to do so would be to the advantage of the City.

After the bids have been opened and declared, no bid shall be withdrawn except with the consent of LAWA's Strategic Sourcing Division, but the same shall be subject to acceptance by LAWA for a period of three (3) months.

Request for Modification

If a bidder claims that any provision of the RFB is unduly restrictive, improper or otherwise precludes a bidder from submitting a bid, the bidder must submit its request in writing that the RFB be modified at least five (5) working days prior to the bid opening/due date. This pre-award protest procedure, and time limit, is mandatory and a bidder’s sole and exclusive remedy in the event of a pre-bid protest. A bidder’s failure to comply with these provisions shall constitute a waiver of any right to further pursue any Pre-Award Protest, including filing a Government Code claim or legal proceeding. All bidders will be notified by Addendum of any approved changes in the RFB.

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Tabulation of Bid Results Strategic Sourcing Division will attempt reasonable effort to tabulate and post the bid results within ten (10) business days from the bid due date depending upon verification of Specifications, certifications and administrative requirements.

Bid results (recap) will be communicated via LAWA bonfirehub.com - "Public Notices".

You must login to Bonfire to open the bid recap document.

Bid results will not be communicated over the telephone, email or by fax.

Whole or Split Awards Under the terms of this request for bid, LAWA reserves the right to award a resultant contract as a whole for all items to a single qualified bidder, or make individual line item awards to several qualified bidders if doing so will best meet LAWA’s needs.

PRODUCT PARAMETERS

Defective Parts/Materials The successful vendor agrees to replace any and all defective parts/materials supplied under the contract, as determined by LAWA’s Project Manager, at no cost to LAWA.

Deviation from Specifications These Specifications are to describe the construction, design, size, quality/performance of equipment/goods desired, and are not intended to be restrictive to any particular brand/make/model. Bids will be considered for brands/make/model deviating from the Specifications if such brands/make/model comply substantially with the Specifications.

Each deviation from the Specifications must be stated in a separate document and uploaded to LAWA bonfirehub.com.

Parts/Materials Evaluation

The apparent successful vendor may be required to provide one unit of the same capacity and configuration as unit offered for evaluation by LAWA within 20 days after the bid opening date and prior to the award of a contract. LAWA will be the sole judge in determining the acceptability of the unit offered.

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New and Unused

The items furnished shall be a new and unused, current model. If and when parts and/or materials are to be provided, they will also be new and unused.

Make/Brand, Model Name/Number

Reference in these Specifications and the Bid Worksheet(s) to a make/brand of Bell & Gossett, Paco Pump, Rexnord, Price Pump, Grundfos Pump, Gorman, Flowserve Sunflo (Sundyne), and Syncro is for illustrative and descriptive purposes to indicate the quality, design, construction and functionality of the Pumps and Heat Exchanger Parts required.

Bidder offers to supply Pumps and Heat Exchanger Parts substantially the same or better as those mentioned as the “or equal” references accompanied with the required reports and documentation showing the Pumps and Heat Exchanger Parts meet or exceed the requirement of the Specifications, will be considered regardless of minor variations from the Pumps and Heat Exchanger Parts described by brand name.

Return of Stock Items

Full credit shall be granted to LAWA for stock items if returned to successful vendor in original packaging within two (2) weeks of delivery date. The successful vendor shall be responsible for the pick-up of any erroneous items received in response to orders placed by LAWA personnel, at no charge to LAWA.

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PRODUCT SAFETY

Hazardous Substances (for chemicals delivered to end-users)

If during the course of the contract resulting from this RFB the successful vendor plans to use a product which may contain hazardous substances shown on the list prepared by the Director of Industrial Relations of the State of California pursuant to California Labor Code Sections 6380-6386, 7 days prior to the successful vendor’s proposed first use of such product the successful vendor shall submit to project manager a Safety Data Sheet (SDS) prepared in compliance with Title 8, California Administrative Code, Section 5194.

Safety Requirement

The successful vendor agrees to comply with the provisions of the Occupational Safety and Health Act of 1970 and the standards and regulations issued thereunder and certifies that all items and/or services furnished under this order will conform to and comply with said standards and regulations. The successful vendor further agrees to indemnify and hold LAWA harmless for all damages (including, but not limited to, all legal costs and attorney’s fees) assessed against LAWA as a result of the awarded vendor's failure to comply with the Act and the standards issued thereunder and for the failure of the items furnished to so comply.

ACCOUNTING

Estimated Quantities

The quantities stated herein are estimates only of LAWA's requirements. No guarantee can be given that this total will be reached or that it will not be exceeded. Successful vendor agrees to furnish more or less than the estimates throughout the contract period at the unit price(s) quoted.

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Option for Authorization for Additional Work/Items

LAWA’s personnel may authorize and approve any additional work to be performed over and beyond the scope of this contract. LAWA will decide whether successful vendor maintenance personnel shall perform additional work. Also, during the course of this contract, successful vendor may be called upon to provide parts, materials, and/or services above and beyond the stated Specifications but with the same rates and terms as stated in this contract.

State whether you will grant to the LAWA the option to purchase additional work or materials and parts under $1,000.00 per order.

Indicate “Yes” if Option Granted:

Indicate “No” if Option Not Granted:

Sales Tax

Do not include sales tax in your Bid. Sales Tax will be added at time of order.

LAWA PROTECTION

Protection and Restoration of Existing Improvements

As to any services performed by the successful vendor under this contract on LAWA property under the awarded contract, the successful vendor shall perform its services in a manner that avoids injury or damage to adjacent property and improvements. Buildings, trees, shrubbery, pole lines, fences, guard rails, guide posts, culvert and project markers, signs, structures, and other objects on or adjacent to the worksite, that are not designated for removal, shall be protected from injury or damage. When ordered by the Project Manager, the successful vendor shall provide and install suitable safeguards to protect any object from injury or damage.

The successful vendor shall protect existing pavement and pavement edges against damage or marking from equipment. Areas and routes used by the successful vendor or subcontractors shall be restored to their original condition by the successful vendor before final acceptance of the work.

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In instances where any improvement or facility is not referenced in the Specifications, the successful vendor shall not be relieved of the responsibility to ascertain the existence of any structure that may be subject to damage by its operations. The successful vendor shall pay for and/or satisfactorily repair damage to any property, improvement, or object which may be damaged as a result of the acts of Contractor. If it becomes necessary for LAWA to repair such damage, the successful vendor shall be billed for and shall pay the actual cost to LAWA, for labor and materials plus fifteen percent (15%) administrative costs.

Public Convenience and Safety

The successful vendor shall conduct all operations in a manner that will not cause any interference with airplane traffic or normal operation of the Airport. In all operations the successful vendor shall be governed by the regulations and rules of LAWA and shall cooperate fully with the authorized LAWA employee (name) or his/her designated representative.

Security Areas/Security Identification

Successful vendor may be required to perform work in areas that are in “secure or sterile areas” of the airport and not open to the general public. In such cases where the successful vendor is required to work in these locations, it will be the responsibility of the successful vendor to complete additional enrollment into the badge program and each employee is required to clear a background investigation and identity check. Please note that these additional requirements may increase the timeline and must be completed before work can be performed in those secure/sterile areas. For questions related to security badge requirements; for LAX and Van Nuys call (424) 646-5500.

Note: Even though this requirement will allow successful vendor to access secure areas, the requirement for notification of the Project Manager or his/her designee is not waived.

Termination of Contract

FOR CONVENIENCE:

LAWA may terminate this contract, with or without cause and without liability for costs or damages of any kind, upon giving the successful vendor a thirty (30) day advance written notice or as otherwise provided herein.

In case of default by Vendor/Supplier, the City reserves the right to procure the articles or services from other sources and to hold the Vendor/Supplier responsible for any excess costs occasioned the City thereby.

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FOR CAUSE:

In the event the successful vendor fails to abide by the terms, covenants and conditions of the awarded contract, LAWA may give the successful vendor written notice to correct the defect or default. If LAWA provides such notice and the same is not corrected, or substantial steps are not taken toward accomplishing such correction, within two (2) calendar days after LAWA’s mailing of notification, LAWA may, at its sole discretion, terminate the awarded contract forthwith upon giving the successful vendor a ten (10) calendar day written notice.

Upon notice (written or otherwise) to the successful vendor of LAWA’s decision to terminate the awarded contract, the successful vendor shall immediately surrender to LAWA all LAWA property including, but not limited to, items of authority (badges, permits, etc. issued by LAWA) that are in the possession, custody, and care of the successful vendor and/or its agent(s).

PERFORMANCE ASSURANCE & BONDING

Airport Customs Security Area Bond

The Department of Treasury, Homeland Security, Bureau of Customs and Border Protection, mandates employers/Contractors of persons requiring access to the security areas of Los Angeles International Airport to post a bond wherein they specifically agree that they and their covered employees will comply with the Customs regulations applicable to those areas and to pay liquidated damages for the failure to do so. For additional information on this requirement, please visit the Federal Register website at:

https://www.govinfo.gov/content/pkg/CFR-2010-title19-vol1/xml/CFR-2010-title19-vol1-part113.xml

Link to view or download a copy of the Airport Security Customs Bond Form. See Section II, Item 11. https://www.cbp.gov/document/forms/form-301-customs-bond

The Contractor shall file an Airport Customs Security Area Bond for a minimum of $100,000.00 with the U.S. Customs Security Seal Team.

The successful vendor shall arrange to have the Customs Bond remain in effect throughout the entire term of the contract and to comply with all future regulations as deemed necessary by the Bureau of Customs and Border Protection. Questions regarding bonding qualifications and requests for a bond application should be directed to the LAX Custom Inspector at (310) 215-2407.

https://www.govinfo.gov/content/pkg/CFR-2010-title19-vol1/xml/CFR-2010-title19-vol1-part113.xml https://www.govinfo.gov/content/pkg/CFR-2010-title19-vol1/xml/CFR-2010-title19-vol1-part113.xml https://www.cbp.gov/document/forms/form-301-customs-bond

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Completion and Acceptance

The work shall be under the charge and care of the successful vendor until final acceptance of the work. The successful vendor shall take every precaution against injury or damage to the work from the action of the elements or any other cause, whether or not arising from the execution of the work. The successful vendor shall rebuild, restore, and make good, at the successful vendor's expense, all injuries or damage to the work occurring before acceptance of the work.

Any loss or damage arising from all unforeseen obstructions or difficulties, either natural or artificial, encountered in the performance of the work, or from any act or omission not authorized by the Specifications on the part of the successful vendor or subcontractor, shall be sustained by the successful vendor.

Problem Log

In addition to LAWA’s right to terminate stated elsewhere, if services provided fall below an acceptable level, as determined by the Project Manager at LAWA or his/her representative (collectively, “Project Manager”), the Project Manager may notify the successful vendor in writing of the problem(s) via a Discrepancy Report (DR). The successful vendor shall respond in writing to the Project Manager, indicating what steps are being taken to correct the unacceptable service. If two (2) DRs are issued to the awarded vendor within any twelve (12) month period of the awarded contract, LAWA may terminate the contract within ten (10) calendar days after the awarded vendor receives the second DR.

Successful Contractor's Responsibility

Neither the final acceptance nor the final payment, nor any provision in the contract documents shall relieve the successful vendor of responsibility for faulty material/ quality of work. The Project Manager shall give notice of observed defects to the successful vendor with reasonable promptness. The successful vendor shall remedy the defects and pay for any damage to other work resulting therefrom which appears within one (1) year after final acceptance.

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Insurance

Successful vendor shall provide proof of all specified insurance and related requirements to LAWA prior to commencement of the awarded contract as per the Insurance provisions contained in this RFB.

References

Bidders are required to complete, sign, and submit the Business Reference Form for each company/agency that has performed similar work/services and/or supplied goods/equipment under similar conditions as required in this bid. Bidders are to include the following information: reference person's name, company address, telephone number, email address, project date, role on the project, and description of project.

Bidders must submit the Business Reference Form via LAWA bonfirehub.com.

Warranty

The successful vendor shall guarantee all material/parts furnished, for a period of one (1) year after the date of final acceptance of materials/parts (free parts and labor for defective material or failure to operate properly). Neither the final acceptance nor the final payment nor any provision in the contact documents shall relieve awarded vendor of responsibility for faulty material/parts. The Project Manager shall give notice of observed defects to the successful vendor with reasonable promptness. The successful vendor shall remedy the defects and pay for any damage to other work resulting therefrom which appears within one (1) year after final acceptance. Whenever applicable, equipment/material/parts furnished shall bear the Underwriter's Label.

Compliance with Applicable Laws

Successful vendor shall, at all times during the performance of its obligations under the awarded contract, comply with all applicable present and/or future local, Department of Airports, State and Federal laws, statutes, ordinances, rules, regulations, restrictions and/or orders, including the hazardous waste and hazardous materials regulations, and the Americans with Disabilities Act of 1990. Successful vendor shall be solely responsible for any and all damages caused, and/or penalties levied, as the result of successful vendor’s noncompliance with such enactments. Further, successful vendor agrees to cooperate fully with City in its efforts to comply with the Americans with Disabilities Act of 1990 and any amendments thereto, or successor statutes.

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Should successful vendor fail to comply with this Section, then City shall have the right, but not the obligation, to perform, or have performed, whatever work is necessary to achieve equal access compliance. Successful vendor will then be required to reimburse City for the actual cost of achieving compliance, plus a fifteen percent (15%) administrative charge.

Disabled Access

As directly related to successful vendor's responsibilities with regard to the awarded contract, successful vendor shall be solely responsible for fully complying with any and all applicable present and/future rules, regulations, restrictions, ordinances, statutes, laws, and/or orders of any federal, state, and/or local governmental entity and/or court regarding disabled access including any services, programs, improvements or activities provided by successful vendor. Successful vendor shall be solely responsible for any and all damages caused by, and/or penalties levied as the result of, successful vendor’s noncompliance. Further, successful vendor agrees to cooperate fully with City in its efforts to comply with the Americans with Disabilities Act of 1990 and any amendments thereto, or successor statutes.

Should successful vendor fail to comply with the Applicable Laws section above, if applicable, then City shall have the right, but not the obligation, to perform, or have performed, whatever work is necessary to achieve equal access compliance. Successful vendor will then be required to reimburse City for the actual cost of achieving compliance, plus a fifteen percent (15%) administrative charge.

Independent Contractor

It is the express intention of the parties that the successful vendor is an independent contractor and not an employee, agent, joint venture or partner of City. Nothing in this Contract shall be interpreted or construed as creating or establishing the relationship of employer and employee between the successful vendor and City, or between the successful vendor and any official, agent, or employee of City. Both parties acknowledge that the successful vendor is not an employee of City.

The successful vendor shall retain the right to provide supplies and perform services for others during the term of this Contract, unless specified to the contrary herein or prohibited by conflict of interest or ethics laws, regulations, or professional rules of conduct.

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Environmentally Favorable Operations

If applicable, successful vendor acknowledges for itself and any subcontractors that its provision of service under the awarded contract will be subject to all Department policies, guidelines and requirements regarding environmentally favorable construction, use and/or operations practices (hereinafter collectively referred to as (“LAWA Policies”) as such LAWA Policies may be promulgated, revised and amended from time-to-time.

STATUTORY REQUIREMENT

List of Subcontractors

The bid must be accompanied by a list which specifies the name, address and California Contractor License # of each subcontractor who will perform labor or render service to the bidder in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one (1) percent of the prime contractor's total bid or $10,000.00, whichever is greater.

Subcontractor Participation Plan

If subcontractor(s) will be used, bidders must complete all fields, regardless of the dollar amount, in the Subcontractor Participation Plan form (see Administrative Requirements).

Bidders must submit the completed Subcontractor Participation Plan via LAWA bonfirehub.com.

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Local Business Preference Program (LBPP)

To be eligible to participate in the LBPP, please refer to the LBPP instructions which follows the bid and is hereby incorporated into this RFB by reference.

If a vendor is selected under the LBPP, the selected vendor must be certified by the Bureau of Contract Administration/Office of Contract Compliance (BCA/OCC) as a Local Business or Provisionally Qualified Local Business at the time of award.

If you are already a certified City of Los Angeles Local Business Enterprise, please indicate your RAMPLA Company ID Number:

If you are applying for a new certification or renewal, fill in LAWA as the Referring Department on the Local Business Certification Affidavit of Eligibility form. (See attached steps titled “Apply for the LBE Certification” to obtain application).

Note: Harbor LBE certification does not apply to LAWA projects.

Jobsite Workers

Along with “Journeymen”, Apprentices must be employed when apprenticeable crafts are being utilized. All apprentices must be registered in a Federal or State of California Approved Apprenticeship Program. The use of “Journeymen” must comply with all State of California labor Laws.

Certified Payroll Records

Certified payroll records shall be submitted, to the City's Office of Contract Compliance by the Prime Contractor and all Subcontractors performing work on the project, regardless of dollar amount or type of contract. These payroll records shall be submitted to the Office of Contract Compliance, through the Department of Public Works, Bureau of Contract Administration, Online Certified Payroll System (OCPS).

The period covered shall be from the time work starts until all work is completed on the project. Failure to submit said certified payrolls on time may result in the withholding of progress or retention payments to the Prime Contractor and the assessment of penalties as set forth in the California Labor Code.

This project has been identified for submission of certified payrolls through the Department of Public Works Bureau of Contract Administration’s Online Certified Payroll System (OCPS). The OCPS is a web-based program that will allow contractors to submit

Page | 25 certified payrolls electronically. Contractors (of any tier) will be required to submit their certified payrolls through the OCPS. Contractors (of any tier) shall be responsible for maintaining certified copies of payroll records as required by law (§ 1776 of the California Labor Code). The prime contractor shall be responsible for ensuring that all their subcontractors regardless of tier submit certified payrolls through OCPS. Training for OCPS will be provided by the Bureau of Contract Administration during the second and fourth Wednesday of each month. For further questions, please send an email to ocps.help@lacity.org.

https://bca.lacity.gov/Uploads/labor/LABOR%20COMPLIANCE%20MANUAL.pdf https://bca.lacity.gov/labor-compliance

DELIVERY PARAMETER(S)

Delivery

Prices quoted in the Bid Worksheets shall include delivery and unloading charges to LAWA at Los Angeles International Airport (LAX).

• LAX Airports Utilities and Controls Division (AUCD) 275 Center Way, Los Angeles, CA 90045

Successful vendor owns goods in transit and must file any claim with shipper/manufacturer for any loss of, or damage to, goods in transit.

Delivery Time The Contractor shall meet the following minimum response times:

• Emergency: Response within four (4) hours

• Urgent: Response within two (2) business days

• Parts and Routine Services: Response within three (3) to five (5) business days.

https://bca.lacity.gov/labor-compliance

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Expense, Ownership and Disposition LAWA shall not be responsible in any manner for any costs associated with the preparation or submission of any documents or materials purchased, prepared or presented during any interviews or any additional documentation provided or requested by LAWA. All submitted documents, including all drawings, plans, photos, and narrative material, may become the property of LAWA upon receipt by LAWA. LAWA shall have the right to copy, reproduce, publicize, release or otherwise dispose of each submittal in any way that LAWA selects.

Public Disclosure Requirements All documents submitted in response to this procurement will become a matter of public record and shall be considered public records. If a bidder believes that any portion of its bid is exempt from public disclosure, such portion shall be clearly marked “Trade Secret,” “Confidential,” or “Proprietary.” By submitting information with portions marked in this manner, the bidder represents that it has a good faith belief that such material is exempt from disclosure under the California Public Records Act (“CPRA”), California Government Code §§ 7920, et. seq. A bidder that indiscriminately marks all or most of its bid as exempt from disclosure as a public record, whether by notations of “Trade Secret,” “Confidential,” “Proprietary,” or otherwise, may render the bid non-responsive. LAWA will not provide advice as to the nature or content of documents to protection from disclosure under the CPRA, including interpretations of the CPRA or the definitions of “Trade Secret,” “Confidential” or “Proprietary.”

LAWA is not liable or responsible for the disclosure of records marked “Trade Secret,” “Confidential” or “Proprietary,” including those exempt from disclosure if disclosure is deemed required by law, by an order of Court, or which occurs through inadvertence, mistake or negligence on the part of LAWA or its Board, officers, representatives, assigns, successors, employees or agents. At such time as bids are deemed a matter of public record, pursuant to the above, any bidder or member of the public shall be afforded access for inspection or copying of such documents, by request made to LAWA in compliance with the CPRA. If LAWA receives a CPRA request for records that may include those marked “Trade Secret,” “Confidential” or “Proprietary” of bidder and LAWA determines that such records are subject to disclosure under the CPRA, then LAWA will notify the bidder of the request and its intent to disclose the documents. LAWA, as required by the CPRA, will release such documents unless the bidder timely obtains a court order prohibiting such release.

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ATTACHMENTS (STANDARD)

Administrative Requirements The Administrative Requirements and Invoice Instructions apply to this Bid. Failure by the bidder to retrieve, read, complete, comply with and return the Administrative Requirements with the bid response, may render the bid non-responsive.

Note: LAWA Accounts Payable offers the optional service of electronic payment via Electronic Funds Transfer (EFT). To request this service, complete the Vendor Set Up Request Form for Automated Clearing House (ACH) and submit form with the required documentation to the address or email stated on the form.

Deadline for Submitting Requests All requests for information, clarification, or questions must be received seven (7) calendar days before the date and time set for receipt of bids. The “Questions Due Date” is published in LAWA bonfirehub.com. All RFB documents and related documents, including applicable questions and information requests and responses, will be posted on and downloadable from LAWA bonfirehub.com. It shall be the bidder’s responsibility to ensure it has reviewed all such responses or clarifications.

Inquiries or clarification requests received after the seven (7) calendar days may not receive a response.

Title VI Solicitation Notice LAWA, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all bidders or offerors will be afforded full and fair opportunity to submit bids in response to this invitation (RFB) and no business will be discriminated against on the grounds of race, color, national origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

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PROTEST PROCEDURES

Mandatory Time Limits

The procedures and time limits set forth in this section are mandatory and are the sole and exclusive remedy in the event of a protest. Failure to comply with these procedures will constitute a waiver of any right to further pursue the protest, including filing a Government Code claim or legal proceedings.

Protests of Notice of Intent to Award

This is the process to formally object to the proposed award for the solicitation. A protest and all required copies relative to a Notice of Intent to Award a contract to a bidder(s), must be submitted in detail, in writing, signed by the bidder and/or the bidder’s representative, and received by the Director of Strategic Sourcing Division with a copy to the Los Angeles City Attorney’s Office, Airport Division, at the below addresses, before 5:00 p.m., Pacific Time, ten (10) calendar days after the notification of the Notice of Intent to Award. If the tenth calendar day falls on a weekend or legal holiday, the protest period ends at 5:00 p.m. (Pacific Time) the following business day.

The protest shall contain a full and complete statement specifying, in detail, the factual grounds and legal basis of the protest. The protest shall refer to the specific portion of the RFB, any submitted bid, or other document that forms the basis for the protest. The protest must include the name, address, and telephone number of the bidder and/or the bidder’s representative.

Addresses All Protests of RFB Content and Protests of the Notice of Intent to Award must be addressed to:

Director of Strategic Sourcing Division Los Angeles World Airports Skyview 6053 W. Century Blvd, 9th Floor Los Angeles, CA 90045

With a copy to:

The Office of the City Attorney, Airport Division Skyview 6053 W. Century Blvd, 4th Floor Los Angeles, CA 90045

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PAYMENT TERMS

Payment Terms

Payment terms are Net 30 days, unless bidder grants the LAWA a discount.

Percentage discounts offered for payment 25 days or more will be considered by the City when evaluating bids. Discounts offered for payment less than 25 days will not be deducted from your bid total.

If bidder grants the LAWA a discount, indicate percentage and number of days below:

Payment Terms:

(percentage %)

(# of days)

Note: Minimum 25 days for the net bid award consideration.

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MANDATORY BID SIGNATURE INSTRUCTION

AND FORM

MANDATORY BID SIGNATURE INSTRUCTION

If the bid is made by an individual, it must be signed with the full name of the bidder, whose address must be given; it is made by a partnership, it must be signed in the partnership name by a member of the firm, and the name and address of each member must be given; if it is made by an entity, it must be signed by officer or officers with authority to contractually bind the entity.

Note: If one person has multiple officer positions that person may sign once and list the different officer provisions.

Bidder understands and agrees that the Company’s name submitted in the Mandatory Bid Signature Form must be the same as the name appearing on the Business Tax Registration Certificate (BTRC) or Vendor Registration Number (VRN) issued by the City of Los Angeles, the Invoice(s) and on the insurance documents submitted to the Los Angels World Airports (LAWA) if applicable.

Bidder further understands and agrees that by signing the Mandatory Signature Form that they agree to comply with all applicable Administrative Requirements and acknowledges receipt of all addenda.

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MANDATORY BID SIGNATURE FORM

The undersigned hereby agrees to furnish and deliver the following goods and services in accordance with the conditions, prices, terms and conditions quoted herein.

Company’s Legal Name:

If applicable, indicate your “Doing Business As” (DBA) company name:

Corporation (Yes/No): _____ LLC Corporation (Yes/No): _____

S Corporation (Yes/No): _____ Sole Proprietor (Yes/No): _____

Partnership (Yes/No): _____

Street Address, City, State, and Zip Code:

Telephone No. and Email Address:

Name and Title(s):

Signature:

Name and Title(s):

Signature:

Contact Person, if different from above:

Contact Telephone No. and Email Address, if different from above: