RFB 6253 Videoscope Inspection System
Closed State & local contract opportunity Posted
- Solicitation number
- RFB 6253 Videoscope Inspection System
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
Opportunity details come from ventura.bonfirehub.com. Updated .
About this opportunity
The County of Ventura, California is seeking sealed bids for a portable handheld videoscope inspection system through Request for Bid (RFB) 6253. Bids must be submitted online by 5:00 p.m. Pacific Standard Time on May 1, 2026, with the RFB open date of April 3, 2026. The solicitation requires bidders to provide one new, current-production videoscope system that meets or exceeds comprehensive technical specifications, including an integrated color display with minimum 5-inch diagonal and 640 x 480 resolution, CMOS image sensor with minimum 160,000-pixel resolution, continuous 3.5x digital zoom, still image and video recording capabilities, an 80-inch minimum working length probe with 6mm maximum diameter, 2-way articulation of at least 200 degrees, integrated LED probe-tip lighting with adjustable brightness, a rechargeable battery with minimum 6-hour operating time and 2-hour maximum recharge time, an AC/DC charger, removable 8GB minimum digital storage media, rotatable display, ergonomic design, maximum system weight of 3 pounds, and operating temperature range of 5°F to 176°F. The successful bidder must deliver the equipment within 30 days of purchase order issuance due to federal grant restrictions. All bids shall exclude sales or use taxes, remain firm for 90 days following submission, and be submitted F.O.B. Destination to Ventura, California, with the bidder responsible for freight claims. The County evaluates bids based on lowest responsible bidder status, considering quality service records and on-time delivery history, and reserves the right to award on an individual item or all-items basis, reject any or all bids, and conduct reference checks and financial rating reviews to determine bidder responsibility. Required submission documents include completed specification sheets, formal quotes, non-collusion affidavits, anti-lobbying certifications, and acknowledgments of federal terms and conditions.
This procurement is subject to multiple federal compliance requirements applicable under the 2 C.F.R. Part 200 regulations and FEMA grant standards, including prevailing wage requirements under California Labor Code section 1720 et seq., Equal Employment Opportunity standards, Davis-Bacon Act compliance, debarment and suspension verification through the System for Award Management (SAM), anti-lobbying certifications for contracts exceeding $100,000, and the John S. McCain National Defense Authorization Act Section 889 prohibitions on certain telecommunications and video surveillance equipment. The contract includes a Cooperative Procurement Agreement provision allowing other public agencies located in Ventura County—including cities, special districts, public authorities, and other political subdivisions—to participate in any resulting contract using identical pricing and conditions; bidders must indicate their willingness to extend cooperative pricing through designated checkbox options, though agreement or disagreement with this arrangement will not factor into the bid award decision. The contractor must maintain comprehensive insurance coverage including general liability of $1,000,000 combined single limit, commercial automobile liability of $1,000,000, and workers' compensation in full compliance with California statutory requirements, with the County named as an additional insured on all policies except workers' compensation. The contract provides an initial term through a specified date with options to extend for up to two additional one-year periods, subject to mutual agreement and appropriation of funds. For hazardous-location use, units must be certified for safe use in hazardous environments by UL or equivalent nationally recognized testing laboratory. No specific award value or budget range is disclosed in the available solicitation documents.
Opportunity text
1.0 DEFINITIONS: 1.0.1 "Bid" means an offer, made in response to a solicitation to perform a contract for work and labor or to supply goods at a specified price, whether or not it is considered a "sealed bid" or results in award of a contract to a single or sole source. 1.0.2 "Bidder" means a supplier who submits a bid to the County in response to a solicitation. 1.0.3 "Solicitation" means the process, by whatever name known or in whatever format used, of notifying prospective bidders that the County wishes to receive bids for furnishing goods or services. 1.0.4 "Supplier" means a business entity, bidder, offeror, vendor, or contractor. 1.1 SUBMISSION OF BIDS: 1.1.1. The bid shall be due by 5:00 p.m. on the date indicated, Pacific Standard (PST). DO NOT wait until the last minute to submit your bid, the process can take several minutes. Bids not submitted by 5:00 p.m. will automatically reject. 1.1.2. Only the price submitted online will be considered. Uploaded documents with differing pricing, or pricing not specifically asked for will be discarded. 1.1.3. County reserves the right to reject any or all bids. 1.2 EVALUATION OF BID 1.2.1 Where more than one line item is specified in the solicitation, the County reserves the right to determine the lowest responsible bidder, either on the basis of individual items, groups of Items or on the basis of all items included in its solicitation, unless otherwise expressly provided. 1.2.2 Unless otherwise specified in the solicitation, the County may accept any item or group of items of any bid unless the bidder expressly objects and conditions its response on receiving all items for which it provided a bid. In the event that the bidder so objects, the County may consider the bidder's objection and evaluate whether the award on such basis will result in the lowest price to the County or may determine in its sole discretion that such an objection is nonresponsive and renders the bidder ineligible for award. 1.2.3 All other criteria to be used in evaluating bids will be identified elsewhere in the solicitation. 1.2.4 The County reserves the right to waive any minor bid informalities or irregularities received which do not go to the heart of the bid or prejudice other bidders. The County reserves the right to reject any and all bids submitted. Conditional bids or bids which take exception(s) to the specifications may be considered non-responsive and may be rejected. 1.2.5 The County shall award to Responsible and Responsive Bidder(s). 1.3 PROHIBITION OF ALTERATIONS & BID REJECTION 1.3.1 Bids which are incomplete, or which contain alterations or items not called for in the bid may be rejected. Bids submitted on forms other than those furnished by the County may not be considered. 1.4 OBLIGATION OF BIDDER 1.4.1Each bidder shall be presumed to have examined the bid and to be thoroughly familiar with all specifications and requirements of this bid. The failure to or omission to examine any form, instrument or document shall in no way relieve bidder from any obligation in respect to this bid. The bid will be considered an acknowledgment on the part of the bidder of familiarity with all such conditions. 1.5 BID WITHDRAWAL 1.5.1 Bids may be withdrawn online through the County of Ventura VIP portal also known as Bonfire at https://ventura.bonfirehub.com/portal/?tab=login prior to the exact hour and date specified for receipt of bid. 1.6 CLIENT REFERENCES Not Applicable. 1.7 AMENDMENTS TO BID 1.7.1 If it becomes evident that this bid has to be amended, a formal amendment will be issued to bidders. If necessary, a new bid due date will be established. 1.8 BID CHECKLIST 1.8.1 Bidders are to include the following information with bid response: 1. Section III, Bid Form 2. Section IV, Completed Specifications: · RFB Xray Spec Sheet 3. Attachment A, Cooperative Procurement Agreement 4. Attachment B, Non-Collusion Affidavit 5. Attachment C, Anti-Lobbying Certification 6. Formal Quote 7. FED Terms and Conditions Acknowledgment Signed 8. Federal Grant Requirements Acknowledgment Signed 9. Exceptions to Specifications. Offeror must provide the complete manufacturer's specifications on item(s) being provided. 1.9 SOLICITATION ADDENDUM (ADDENDA) 1.9.1In the event that the solicitation is revised by an addendum, such addendums will be posted at the website at: https://ventura.bonfirehub.com/portal/?tab=login 1.9.2Price(s) offered shall reflect all addenda issued by the County. Failure to do so will permit the County to interpret the bid to include all addenda issued in any resulting contract. 1.10 ASSIGNMENT 1.10.1 This contract shall not be assignable by the contractor in whole or in part without the written consent of the County; such consent will not be unreasonably withheld. 1.11 VALIDITY OF BID 1.11.1 Unless specified elsewhere in the solicitation, the bid shall be valid for ninety (90) days following the date the response is due. 1.12 NON-RESPONSE 1.12.1 Nonresponse to a bid may automatically remove your company from the County's supplier mailing list. 1.13 QUESTIONS REGARDING BID 1.13.1 All questions concerning this Bid may be directed to Ryan Stover, Senior Procurement Specialist, under Message tab of Bid online at: https://ventura.bonfirehub.com/portal/?tab=login.
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