5-Attachment A - Cooperative Procurement Agreement.pdf

This is a Cooperative Procurement Agreement attachment from the County of Ventura for RFB 6253 regarding a Videoscope System. The agreement establishes terms allowing other public agencies located in Ventura County—including cities, special districts, public authorities, and other political subdivisions—to participate in any resulting contract using identical pricing and conditions as the County. The RFB open date is April 2, 2026, with a close date of April 30, 2026. Bidders are required to submit sealed bids by 5:00 p.m. Pacific Standard Time on the closing date, with late submissions automatically rejected. The County reserves the right to evaluate bids on individual line items, groups of items, or all items collectively to determine the lowest responsible bidder, and may accept partial awards unless a bidder expressly conditions its response on receiving all bid items.

Bidders must indicate their willingness to extend cooperative pricing and terms to other Ventura County public agencies through one of three checkbox options: declining to extend prices to other agencies, extending all terms with noted exceptions, or extending all terms without exceptions. The County assumes no financial responsibility for purchases by other agencies; participating public agencies accept sole responsibility for placing orders and making payments directly to the vendor. Bidder agreement or disagreement with the cooperative procurement arrangement will not factor into the bid award decision. Only prices submitted online will be considered for evaluation, and any uploaded documents containing differing pricing information will be discarded.