RFB-30-25 KCTCS Switchgear Replacement

RFB-30-25 is a Request for Bid issued by the Commonwealth of Kentucky's Department for Facilities and Support Services, Division of Engineering and Contract Administration, on behalf of the Kentucky Community & Technical College System (KCTCS) for a comprehensive switchgear replacement project at Owensboro Community & Technical College's downtown campus located at 1501 Frederica Street in Owensboro, Kentucky. The procurement seeks qualified general, mechanical, plumbing, fire protection, and electrical contractors to replace the existing electrical distribution equipment and associated feeder circuits for both normal and emergency power systems, install new electrical service and equipment rooms, minimize operational power disruptions during installation, and modify HVAC, plumbing, and fire protection systems to accommodate the new electrical infrastructure. Specific deliverables include installation of a new main distribution switchboard, emergency power generator, utility transformer pad, grounding electrode system, removal and demolition of existing Federal Pacific distribution equipment, installation of fire alarm devices and cabling through Innovative Fire & Security Solutions, coordination of utility work with Owensboro Municipal Utilities (OMU), and integration of new systems into the building management system and Commonwealth Energy Management and Control System (CEMCS). Contractors must assume responsibility for field verification of existing conditions, all permits and state inspections, power outages (limited to 8:00 PM to 6:00 AM Monday through Thursday and Friday 4:30 PM through Sunday 11:59 PM), overtime labor costs, and coordination with OMU, KCTCS, and the project architect. The solicitation deadline is August 28, 2024, at 1:30 P.M. Eastern Time, with electronic submission required through the Commonwealth's eProcurement system only; a mandatory site visit was held on July 25, 2024, at 11:00 A.M. Central Time, with additional optional site visits offered on August 2 and August 9, 2024. A public bid reading will occur via conference call on August 28, 2024, at 2:30 P.M. Eastern Time.

The procurement contains no identified set-aside designations or restrictions limiting eligible respondents to specific organization types, and no incumbent contractors or previous vendors are named in the solicitation documents. Bidders must register in the Commonwealth's Vendor Self Service (VSS) system at least 24 to 48 hours prior to submission and submit bids exclusively through the eProcurement system as a single combined PDF containing the Official Bid Document and any required Bid Bond; postal, courier, and hand-delivered submissions will not be accepted. Bidders must include allowances of $5,000.00 for fire alarm system work performed by Innovative Fire & Security Solutions and $12,300.00 for work performed by OMU, with overhead and profit added separately to both allowances. All plans, specifications, and drawings are available at no charge through the State of Kentucky Plan Room at https://www.stateofkyplanroom.com or through Lynn Imaging at 1-800-888-0693. The project has an annual aggregate funding limit of $2,000,000, with the actual contract amount to be entered on the Official Bid Document rather than in the eProcurement system entry field. Key project contacts include Purchasing Agent Susan Ward (Susan.Ward@ky.gov, 502-226-0335), Project Manager Brian Cottongim (Brian.Cottongim@ky.gov, 502-229-1518), Consultant Matt Brockman (mbrockman@haferdesign.com, 812-449-3843), and Agency Representative Rick Ahrens (rick.ahrens@kctcs.edu, 859-297-8443).