Final_RFB_785_2500000019_4_SO_FORM.PDF
PDF 396 KB Posted
- Attached to
- RFB-30-25 KCTCS Switchgear Replacement
- Solicitation number
- RFB 785 2500000019 5
- Issued by
- Cumberland County, Kentucky
About this file
This is a Solicitation Modification document issued by the Commonwealth of Kentucky's Division of Engineering and Contract Administration on behalf of the Kentucky Community and Technical College System (KCTCS) for the replacement of switchgear and electrical distribution equipment at Owensboro Community and Technical College's downtown campus in Daviess County. The project encompasses replacement of all existing distribution system equipment and feeder circuits for both normal and emergency power, installation of new electrical service and rooms, creation of new electrical distribution equipment housing, minimization of facility power disruptions, installation of new equipment with spare capacity for future expansion, and modification of HVAC, plumbing, and fire protection systems to accommodate the new infrastructure. The work will be performed by General, Mechanical, Plumbing, Fire Protection, and Electrical contractor trades. A mandatory site visit was held on July 25, 2024, at 11:00 A.M. Central Time at 1501 Frederica Street, Owensboro, Kentucky. The solicitation closed on August 28, 2024, at 1:30 P.M. Eastern Time, with a public bid reading scheduled by conference call at 2:30 P.M. Eastern Time on the bid opening date. All bids must be submitted electronically through the Commonwealth's eProcurement system; mailed and hand-delivered bids will not be accepted.
The annual aggregate budget for this project is $2,000,000. Bidders must enter $0.00 for the contract amount in the eProcurement system and submit the actual contract amount on the Official Bid Document with any required Bid Bond as a single combined PDF attachment. Contractors must be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) system at https://vss.ky.gov prior to bid submission, allowing 24-48 hours for registration completion. All plans, specifications, and bid documents are available at https://www.stateofkyplanroom.com at no charge through Lynn Imaging (1-800-888-0693), with hard copies available for an additional fee. Interested contractors were encouraged to obtain all project information and register as planholders to receive addenda, including Addendum Three which modified this solicitation. Key project contacts include Purchasing Agent Susan Ward (502-226-0335), Project Manager Brian Cottongim (502-229-1518), and Consultant Matt Brockman (812-449-3843).
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Final_RFB_785_2500000019_5_SO_FORM.PDF | ||
| Addendum Two .pdf | ||
| Final_RFB_785_2500000019_3_SO_FORM.PDF | ||
| Final_RFB_785_2500000019_1_SO_FORM.PDF | ||
| Addendum Three.pdf | ||
| Final_RFB_785_2500000019_2_SO_FORM.PDF | ||
| Addendum One.pdf | ||
| Addendum Four .pdf |
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Text version
Document ID: RFB 785 2500000019 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 4
TITLE: RFB-30-25 KCTCS Switchgear Replacement
Date Issued:
08/16/2024 Record Date:
08/16/2024
Solicitation Closes Date:
08/28/2024 Time:
13:30
Solicitation No:
RFB 785 2500000019
Reason for Modification
Addendum Three
Online Bidding Prohibited: No For Information Call:
Susan Ward 502-226-0335
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 785 2500000019 Page: 2
Line Items
Commodity Group: Default
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Unfortunately, we only have 2,000,000 annual aggregate for g
Comm Code Comm Description Manufacturer Model # Manuf Part #
912 CONSTRUCTION SERVICES, GENERAL
(INCL. MAINTENANCE AND REPAIR
Extended Description
***ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB.***
Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED.
On this line, Bidders must enter $0.00 for Contract Amount in the e-procurement system. Actual Contract Amount must be entered on "Official Bid Document" and submitted as an attachment in the e-procurement system. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct.
** Entire Official Bid Document and Bid Bond (if required) should be combined as one PDF and uploaded**
Project consists of replacing the distribution equipment and associated feeder circuits within the Owensboro Community & Technical College downtown campus in Owensboro Kentucky, Davies County.
The project will include work by General, Mechanical, Plumbing, Fire Protection & Electrical contractor trades.
The project includes:
| 1. | Replacement of all old existing distribution system equipment and feeder circuits (both normal power and emergency power distribution systems). |
| 2. | Providing a new electrical service to the building. |
| 3. | Creating new electrical rooms to house the new electrical distribution equipment. |
| 4. | Minimizing the time durations and quantity of power disruptions to the building and areas within the building. |
| 5. | Installing new equipment with adequate spare capacity and space for future expansion of the building electrical load. |
| 6. | Modifying HVAC, plumbing & fire protection systems as required to accommodate the new electrical rooms and the new electrical distribution system |
installation.
7. Integrating the new HVAC and electrical systems into the building management system and the Commonwealth Energy Management and Control System (CEMCS).
The minimization of disruptions and lengths of disruptions to the facility s operations will be critical to the success of this project.
Shipping Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Billing Information Finance - Division of Engineering & Contract Administration
The Bush Building, 403 Wapping St 1st Floor
Frankfort KY 40601
Document ID: RFB 785 2500000019 Page: 3
Submission Checklist
The following items will be required to be submitted with bid:
Item
SITE VISIT INFORMATION:
There will be a site visit on this project. Interested contractors are encouraged to attend. The site visit will be held on 7/25/2024 at 11:00 A.M. Central Time. Rick Ahrens with KCTCS will meet contractors at 1501 Frederica Street, Owensboro, KY 42301.
ALL PROCUREMENT QUESTIONS SHALL BE DIRECTED TO BUYER OF RECORD FOR THIS
PROJECT.
IMPORTANT: Site visit participants shall follow any applicable health and safety guidelines for all Commonwealth of Kentucky construction projects.
PROJECT CONTACTS:
Consultant: Matt Brockman, Hafer, mbrockman@haferdesign.com, (812) 449-3843 Project Manager: Brian Cottongim, Division of Engineering and Contract Administration, Brian.Cottongim@ky.gov, (502) 229-1518 Agency: Rick Ahrens, Kentucky Community & Technical College System, rick.ahrens@kctcs.edu, (859) 297-8443 Purchasing Agent: Susan Ward, Division of Engineering and Contract Administration, Susan.Ward@ky.gov,
(502) 226-0335
OBTAINING PLANS AND SPECIFICATIONS:
For all project information and documents go to: https://www.stateofkyplanroom.com. For customer service you may contact Lynn Imaging, Phone 1-800-888-0693. There is no charge for plans and specifications. Contractor will need to download bid documents, specifications, and drawings. If contractors want a hard copy, they can choose to pay for this option. Contractors that receive plans and specifications from other sources will not be registered as a planholder and will not receive addenda.
ELECTRONIC BID SUBMITTAL:
Solicitation responses (“bid”) shall be received by electronic submission through the Commonwealth’s eProcurement system.
Please be advised: Bids shall not be accepted via postal carrier (USPS, UPS, FED EX, etc.) nor can bids be hand delivered.
Response must contain all information required by the Solicitation and be executed by an authorized agent of the Bidder, affirmed by electronically submitting the bid through the eProcurement system. All bid documents shall be complete when the bid is submitted.
To bid, all bidders SHALL be registered in the Commonwealth eProcurement System via the Vendor Self Service (VSS) System at https://vss.ky.gov . Allow 24 – 48 hours to complete Vendor Registration. Vendors must be logged in to their Vendor Self Service account to submit a response. The Customer Resource Center is not able to complete registrations and activate accounts on the same day. Closing dates will not be extended for Vendors not registered by the date/time of the bid closing. Vendor Self Registration Guides are provided at https://vss.ky.gov under “Download Vendor Forms and Quick Reference Guides.”
All bidders are cautioned to begin their electronic submission in sufficient time to complete before the closing date and time. Delays due to inability to register, document upload impediments, or technical difficulties shall not be justification for acceptance of a late bid or proposal. If you need assistance, please contact the
Customer Resource Center (CRC)
- Email at Finance.CRCGroup@ky.gov;
- Locally at 502-564-9641 or toll-free 877-973- HELP (4357).
Online bid responses must be in an “Accepted” status prior to the closing date and time of the solicitation. The assigned date and time stamp from the eProcurement system generated at the time of final acceptance and formal submission by the vendor shall establish the date and time the bid was submitted. A bid may be modified or withdrawn electronically through VSS prior to the bid closing date and time.
Document Phase Document Description Page 4
2500000019 Final RFB-30-25 KCTCS Switchgear Replacement Total Pages: 5 https://www.stateofkyplanroom.com https://vss.ky.gov/ https://vss.ky.gov/ mailto:Finance.CRCGroup@ky.gov
Please be advised, VSS will not allow submission of an online response after the published date and time for closing.
Bidders shall attach the Official Bid Document and Bid Bond (if required) as a single combined attachment when submitting their electronic bids.
All results will be posted to https://www.stateofkyplanroom.com after the bid opening and review. If additional information is needed from the successful bidder, the buyer may be in contact.
There will be a public bid reading by conference call on the bid opening date at 2:30 P.M. Eastern Time.
The dial in number is 502-782-2663 or 844-603-5060.
Conference ID# 240522018# Participant code is 75309#
Document Phase Document Description Page 5
2500000019 Final RFB-30-25 KCTCS Switchgear Replacement Total Pages: 5 https://www.stateofkyplanroom.com/
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