RFB 2025-30 Packaged Oils

The City of Green Bay Purchasing Department is seeking qualified vendors to provide packaged oils and lubricants through Request for Bid (RFB) 2025-30, with bids due on October 9, 2025, at 2:00 PM CST. The procurement covers a comprehensive range of automotive and industrial lubricants for multiple city departments including Police, Fire, Parks, Transit, and Department of Public Works, with requirements for virgin base oil products and specific technical specifications. Bidders must be original manufacturers, distributors, or authorized dealers with at least five years of experience in oil supply, and must provide three references from comparable institutions. The contract term is an initial 36-month period with potential two-year extension, and requires 24-hour order-to-delivery capability and weekly waste oil pickup services. Vendors must quote pricing for bulk, drum, and case quantities across multiple product categories including engine oils, hydraulic oils, transmission fluids, greases, and specialized automotive fluids, with precise technical specifications like API classifications and viscosity grades. Evaluation criteria include vendor qualifications, pricing, delivery capabilities, and compliance with detailed technical requirements outlined in the bid documents.

The RFB includes provisions for potential disadvantaged business enterprise participation, though no specific set-aside percentages are explicitly stated. Contractors must comply with extensive Federal Transit Administration (FTA) requirements, including civil rights standards, procurement regulations, and various certification processes. The bid is tax-exempt, and the city reserves the right to accept or reject any bid and make partial awards. Vendors must provide a Certificate of Insurance with specific requirements, including a minimum AM Best rating of A+ and a 30-day cancellation notice. While no specific budget range is provided, the comprehensive nature of the bid suggests a significant procurement value covering multiple city departments' lubricant and fluid needs. Pricing is expected to remain fixed throughout the contract period, with any proposed increases limited to documented, industry-wide cost increases and subject to 60-day prior notification. The procurement also includes a recycling and disposal component for used oils, filters, and related automotive waste materials, indicating a holistic approach to product supply and environmental management.