2025-30 Intent to Award with Bid Summary.pdf

PDF 343 KB Posted Sep 18, 2025

Attached to: RFB 2025-30 Packaged Oils
Solicitation number: 2025-30
Issued by: Brown County, Wisconsin

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Written by GovTribe AI · Nov 24, 2025

This is a Notice of Intent to Award and Bid Summary document for Request for Bid (RFB) 2025-30 issued by the City of Green Bay Purchasing Department for Packaged Oils and Recycling/Disposal services. The procurement encompasses a comprehensive range of lubricants and fluids for multiple city departments including Police, Fire, Parks, Department of Public Works, and Transit. The bid solicitation, issued on September 18, 2025, required responses by October 9, 2025, and covered numerous product categories including engine oils (diesel and gasoline), hydraulic oils, transmission fluids, gear lubes, greases, windshield washer fluid, brake cleaner, antifreeze, diesel exhaust fluid, and waste oil/filter disposal services. The products were specified in multiple formats (bulk, drums, and cases) with precise technical requirements such as API classifications, viscosity grades, and manufacturer specifications. The City of Green Bay recommends awarding both the Package Oils and Recycling/Disposal contract to Halron Lubricants, with approval scheduled before the Finance Committee meeting on November 4, 2025, at 4:30 PM.

The bid summary reflects competitive pricing across five primary vendors: EH Wolf & Sons, Safety Kleen, Halron Lubricants, Keller Heartt Oil, and Garrow Oil & Propane. Pricing varies significantly across product categories and package types, with engine oils ranging from approximately $6.44 to $10.97 per gallon for bulk purchases, hydraulic oils from $6.25 to $39.01 per gallon, and specialized fluids commanding premium pricing. The recycling and disposal component includes charges for used oil filters, antifreeze, grease, and absorbent materials, with drum disposal fees ranging from $40 to $310 depending on the waste category and vendor. The contract includes fixed pricing provisions with any increases limited to documented industry-wide cost escalations subject to 60-day prior notification. Vendors were required to demonstrate at least five years of experience in oil supply, provide three references, maintain 24-hour order-to-delivery capability, and offer weekly waste oil pickup services, with insurance requirements including a minimum AM Best rating of A+.

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FTA Clauses and Requirements 2025 Attachment A.pdf	PDF	Sep 18, 2025
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RFB 2025-30 Petroleum Products 9-2025 V7.pdf	PDF	Sep 18, 2025

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10/29/2025

RE: Notice of Intent to Award

Police-Fire-Parks-DPW-Transit Packaged Oils

Dear Sir/Madam:

The evaluation of proposals received for this RFP has been completed and the following is recommended for award:

The City of Green Bay is recommending awarding the Package Oils and Recycling/Disposal to Halron

Lubricants.

The recommended award will be brought for approval before the next Finance Committee meeting scheduled for November 4, 2025 at 4:30pm.

The meeting is open to the public and attendance is not required. As the room and time may change, please confirm the date, time, and location if you plan to attend.

Please see the summary of bids received for this project.

Thank you for your continued interest in doing business with the city of Green Bay. If you have any questions, or require additional information, please feel free to contact me at 920-448-3049.

Sincerely, Thomas J. Walenski

Procurement Manager

City of Green Bay

Attachment

CITY OF GREEN BAY BID SUMMARY

RFB# 2025-30 Packaged Oils

ISSUED: 9/18/2025 DUE: 10/9/2025

CC: 194620

Product or service not available

Lowest Price Available HEAVY USE

Virgin Base Oil only, no re-refined base oil

DESCRIPTION

Major Nat'l Brand Name Products/

Equivalents that meet spec standards will be considered; Bulk or Durm Case Goods

Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/Gl Major Nat'l Brand Name

Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/Gl

Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/

Major Nat'l Brand Name Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/

Major Nat'l Brand Name Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/Gl Major Nat'l Brand Name

1. Engine Oil-diesel engeines 15W40 Must meet API CK-4, CES 20086 requirements and any new specifications not mentioned. 15W-40 (10 TBN Minimum) CK-4 to meet CES

20086 Citgo Citgard 600 15W40

$9.07 $10.32 $22.17 Chevron URSA 15w40 $8.20 $8.36 $10.62 $9.98 $10.71 $24.16 Chveron URSA 15w40 $9.35 $9.65 $15.83 Truegard HD 15w40 $10.00 $12.00 $27.76 CITGARD 600 HDEO 15w40

1A. Engine Oil-gasoline engines. 5W30 (must be an approved API SP/GF-6A) requirement CAM 2 Super Pro Max SB 5W30 $7.50 $8.75 $21.36

Chevron Supreme Syn

Blend 5w30 $7.10 $7.09 $46.00 $6.98 $8.01 $10.52 SPO 5w30 SB $6.44 $6.74 $3.34 Quaker State 5w30 $8.43 $9.43 $19.40 CITGO Supergard 5w30

1AA. Engine oil-gasoline engines. 5W20 (must be an approved API SP/GF-6A) requirement CAM 2 Super Pro Max SB 5W20 $7.50 $8.75 $18.16

Chevron Supreme Syn

Blend 5w20 $7.10 $7.09 $11.50 $6.98 $8.01 $10.52 SPO 5w20 SB $6.44 $6.74 $3.34 Quaker State 5w20 $8.43 $9.43 $19.40 CITGO Supergard 5w20

1A.Full Synthetic 5W20 motor oil (must be an approved

API SP/GF-6A) requirement Citgo Super Guard Synthetic $10.97 $12.22 $20.30

Chevron Havoline ProDS

5w20 $8.10 $8.18 $12.06 $9.97 $10.01 $11.88 SPO Fully Syn 5w20 $10.10 $3.82 Quaker State Full Syn 5w30 $10.00 $11.00 $24.24

CITGO Supergard Full

Synthetic 5w20

1B Engine Oil- 10W30 (must be an approved API SP/GF -

6A) requirement CAM 2 Super Pro Max SB 10W30 $7.50 $8.75 $30.22

Chevron Supreme Syn

Blend 10w30 $7.10 $7.09 $11.50 $7.47 $8.49 $9.08 SPO 10w30 SB $7.70 Quaker State 10w30 $9.09 $10.09 $22.32 CITGO Supergard 10w30

2. Hydraulic Oil; AW 32 - VI of at least 100, Oxidation

ASTM D-943 of at least 7,000 Hours CAM 2 Pro Max Premium AW32 $6.67 $7.92

Chevron Hydraulic Oil AW

$6.25 $6.36 $33.00 $7.48 $7.48 Purus AW32 $7.88 $8.18 Truegard AW32 $7.85 $8.85 CITGO Hydurance AW32

2A. Hydraulic Oil; AW MV 68 Hyd Oil Multi-Vis VI of at least 150 Castrol Dual Range HV 68 $15.21 $16.46 Chevron Rando HDZ 68 $6.80 $7.00 $40.00 $11.70 Purus MV 68 $10.44 Starfire HYEX HVI AW68 $13.87

CITGO Hydurance All Temp

$39.01 $38.06 Chevron Hydraulic Oil

5606A $37.65 Aeroshell 41 $22.99 Kandall Glashal Blue

2C. Low Viscosity Tractor Hydraulic Fluid Citgo THF Lo-Temp $23.49 $25.31 Chevron Delo Syn THF XC $32.25 Chevron THF SYN XC $12.76 Starfire Low Viscosity THF $13.50 $15.63

CITGO Transgard Low

Temp THF

3. TRANSIT-Fire-DPW-Automatic Transmission Fluid

(No Sub)Warranty Requirements (Bulk or 55 gal drums) - Must be approved for TES 668 Allison

Transmission. TES approved list found on allisontransmission.com TES 668 3/1G Case

$31.46 $32.95 $33.96 Chevron Delo Syn ATF 668 $29.00 $29.09 $24.86 Purus Purtrax $33.56 Shell Spirax S6 A668 $27.05 CITGO Sydurance 668

Trans Fluid

4. Tractor Hydraulic Fluid Kubota UDT, JD J-20C Citgo THF $7.92 $9.17 Chevron Tractor Fluid $7.75 $8.00 $40.50 $8.86 Purus THF $7.50 Truegard THF $8.89 $9.00

CITGO Transgard Tractor

Fluid

5. Gear Lube (must meet API Service GL-5 req.) PRICE PER

LB 80W90 Grade CAM 2 Premium 80W90 $2.30 /lb $2.47 /lb $3.74 /lb

Chevron Delo Gear EP-5

80w90 $13.60/gal $13.81 / gal $1.87/ lb $1.83 /lb SPO 80w90 LS GL $12.35 /lb Truegard 80w90 $14.24 /gal $1.98 /lb CITGO Premium MP 80w90

5A. Gear Lube 80W140 (55 gal drum) Must be Approved to Dana, Meritor, Detroit, Mack, & Navistar 500,000 ODI Citgo Syndurance Synthetic 80W140 $3.88 /lb $3.88 /lb

Chevron Delo SynGear XDM

80w140 $19.80 /gal $20.63/ gal $2.83 /lb $4.25 /lb Chevron XDM $13.23 /lb Truegard 80w140 $2.46 /lb

CITGO Syndurance Syn

80w140

5B. Gear Lube (must meet API Service requirements: Spec

GL-5, Merritor Spec O76-A, SAE Spec J2360) 85W140 Starfire 85W140 $2.93 /lb $2.93 /lb

Chevron Delo Gear EP-5

85w140 $14.65 /gal $14.72/ gal $2.00/ lb $1.92 /lb SPO 85w140 $13.53 /lb Truegard 80w140 $2.46 /lb

CITGO Premium MP

85w140

5C. 75W90 GL-5 Gear Oil ServicePro Premium Full

Synthetic CAM 2 Synavex Syn Gear Oil 75w90 LS $4.16 /lb $4.16 /lb

Chevron Delo Syn-Gear HD

75w90 $18.35 /gal $18.54/ gal $2.53 /lb $2.57 /lb SPO 75w90 $15.59 /lb Truegard 75w90 $4.39 /lb

CITGO Syndurance Syn

75w90

6. Grease - Special premium grade high temp multipurpose lithium complex base, Moly E.P. - minimum of 3% Moly, Approx working temp range 30 degrees F to 400 degrees F.

NLG1 #2 Grade Mystik LithoPlex 3% Moly

$4.90 /lb $4.09 /lb $5.07 /tube Chevron Starplex M3 EP2 $40.00 /

10TC

$29.63/ gal $4.25 $3.37 /lb Alletor 3% Moly $5.92 /lb Shell Gadus S3 V460D 2 $4.26 /lb $4.11 /Tube

Mystik LithoPlex 3% Moly

Ep2

6A. Tube Grease Same as Specified above. Mystik LithoPlex 3% Moly $5.07 /tube Chevron Starplex M3 EP2 $3.33 /Tube Alletor 3% Moly $5.69 /Tube Shell Gadus S3 V460dD 2 $5.44 /lb $4.26 /lb $4.11 /Tube

Mystik LithoPlex 3% Moly

Ep2

6B. # 2 Chassis Lube - Lithium Complex NLGI GC-LB Price per LB. StarFire Multi-Purpose #2 $4.09 /lb $3.90 /tube Chevron Starplex EP 2

$365.00 /

K120 $2.87 /lb 2.95 /Tube $2.50 /lb Alletor HD #2 $2.27 /lb $3.00 /lb $4.39 /lb $3.72 /Tube

Mystik LithoPlex Red Tacky

7. Windshield Wash -20 6x1 G Case Bulk Rain Guard $2.67

Windshield Wash Solvent-

$2.00 $3.45 $2.41

G Case Bulk Rain Guard - 20

C820 $2.45 $2.83 W.W. -20

8. Windshield Wash - Concentrate Rain Guard Concentrate $3.47

Windshield Wash

Concentrate $5.27 $8.80 $3.26 $3.50 $3.45 W.W. Concentrate

9. Windshield Wash -30 (Transit) Rain Guard -30F $2.11 $2.21 $3.01 Windwhield Wash -35 $2.65 $4.45 $2.56 Rain Guard -30F - 750-55 $2.45 $2.88 W.W. -30

10. Bar & Chain Oil - SUMMER Fuse 6x1 G Case $10.12

Primeguard Bar & Chain

4/1 Gal Case $10.08 SPO Summer $9.60 $11.08 40W Summer Bar & Chain

10A. Bar & Chain Oil - WINTER Fuse 6x1 G Case $10.12

Primeguard Bar & Chain

4/1 Gal Case $10.20 SPO Winter $9.60 $11.25 20W Winter Bar & Chain

11. Brake Cleaner *Non-Chlorinated* Tec-A-Brake $12.30 $4.35

Primeguard NC 12/1 Case /

Johnsen's NC 55gal

$10.00 $10.01 $2.52 NCBRAKE SPO $16.50 $2.16 $8.24

Non-Chlorinated Brake

Clean

12. 2-Cycle Engine Oil Citco SuperGuard Marine Plus 2-Cycle $24.42 Havoline 2 Cycle $32.44 Lucas Land and Sea $18.18 $5.19 $22.21

Mystik JT4 Sea & Snow 2-

Cyle Oil

DESCRIPTION

Major Nat'l Brand Name Products Bulk or

Durm Case Goods

Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/Gl Major Nat'l Brand Name

Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/Gl

Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/

Major Nat'l Brand Name Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/

Major Nat'l Brand Name Bulk Cost

Gal/Ib.

Drum Cost

Gal/Ib.

Case

Cost/Quart/Gl Major Nat'l Brand Name

2. Multipurose ATF Dextron III Mercon Fluid CAM DIII/ MP ATF $8.00 $9.25 $18.37 Chevron ATF MD-3 $7.90 $8.09 $8.50 $9.43 Chevron ATF MD-3 $9.25 $9.55 $12.90

CITGO Transgard Mult-

Purpose ATF

2A. Automatic Transmission Fluid Universal ATF Full Syn CAM 2 DEX VI MV ATF Full Synthetic $32.42 $32.42 Chevron Delo Syn ATF HD $11.50 $11.75 $8.00 $13.50 SPO Global ATF $14.25 $14.65 $27.27

CITGO Transgard Dexron

VIATF

4. Antifreeze, meet or exceed ASTM D4985 H.D. spec &

ASTM D3306 auto spec. Thermacool All-Season 50/50 $6.39 $7.19 $8.02

Chevron Havoline

Conventional 50/50 $4.99 $6.00 $4.37 SPO All Makes 50/50 $7.44 $7.74 $9.20 $5.00

Service Pro All Makes

Antifreeze

4A. Antifreeze - NF ELC 50/50 - Must meet be nitrite free

Must be approved to Cummins CES 14603 & CES14439 Thermacool HD ELC NF 50/50

$7.29 $8.09 $9.47 Chevron Delo ELC Adv

50/50 $5.94 Purus NF ELC 50/50 $7.05 $7.35 $9.26 $6.27 Purus N/F HD Antifreeze

4B. Antifreeze ELC 50/50- Must meet Cat EC-1 Thermacool HE ELC CAT 50/50 $7.29 $8.09 $9.47 Chevron Delo XLC 50/50 $4.80 $6.27 $5.70 Purus $7.44 $7.74 $920.00 $6.17 /gal

Purus HD ELC 50/50

Antifreeze

5. Diesel Exhaust Fluid ISO 22241-1 Bulk, 300g tote, Drum, and Case Blue Sky DEF $1.65 $3.13 $3.95 Musket DEF $3.12 $1.70 $1.70 $1.70 $7.75 $1.90 $3.25 $10.50 Bulk DEF

Recycling/Disposal

Used Oil Fliters top drum (crushed or uncrused)

Used Antifreeze

Used Grease 5-gallon pail

Used Grease 55-gallon Drum

Used Oil (Bulk) Used Absorbents 55-gal/drum open top

(mixed)

Oily Water 55-gallon drum

$10.00 / Each

.25c / per gal

VENDOR #4

$125.00 /Crushed Drum $75.00 /Uncrushed Drum

$150.00 / drum $1.00 /Bulk per gal

$60.00 /pail

$310.00 /drum

Garrow Oil & Propane

VENDOR #5

Keller Heartt Oil

Garrow Oil & Propane

$100.00 /Each

Keller Heartt Oil

$0 on spec/ off spec /20c per gal

$280.00 /drum non haz $210.00 /drum

$40.00 /drum

$45.00 /pail

$230.00/ drum

NO CHARGE

$125.00/drum

2B. 5606G approved Aircraft Hydraulic Oil - NO SUBS

VENDOR #3

Halron Lubricants

VENDOR #2

Safety Kleen EH Wolf & Sons

VENDOR #1

EH Wolf & Sons

$40.00 /drum

Safety Kleen Halron Lubricants

$55.00 /drum

$275.00 /drum

File details come from the government source that posted it. Updated Nov 24, 2025.