RFA for Bulk Potable Water Delivery Service

The Oregon Department of Human Services (ODHS), Office of Resilience and Emergency Management is conducting a Request for Applications (RFA) for Bulk Potable Water Delivery Service to support emergency response efforts throughout the state. The procurement seeks qualified vendors to provide on-call delivery of bulk potable water to residential sites, non-residential sites, and congregate shelters during emergencies or disasters. Applicants must meet specific qualifications, including proper licensing and registration for vehicles and drivers, demonstrated experience in potable water transportation, and specific vehicle capabilities. The RFA requires applicants to submit comprehensive documentation, including a certification sheet, references, application form, and responsibility inquiry. Evaluation criteria will focus on the applicant's ability to meet operational requirements, including vehicle readiness, transportation expertise, and compliance with state regulations. The solicitation has a continuous application period, with submissions accepted until August 31, 2023, and successful applicants will receive an initial one-year contract with potential extensions up to five years. Hourly rates must be all-inclusive, covering fuel, vehicle maintenance, and equipment sanitation costs.

The RFA includes a robust Certified Disadvantaged Business Outreach Plan, encouraging participation from minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Applicants must demonstrate their commitment to business inclusion by detailing potential subcontracting opportunities and their history of working with certified firms. Insurance requirements are substantial, mandating general liability, automobile liability, and workers' compensation coverage. Applicants must also comply with state laws regarding non-discrimination, sexual harassment policies, and pay equity regulations. While no specific budget range is explicitly stated, the contract is designed to be an on-call service with no guaranteed minimum or maximum delivery volume. Vendors will be required to submit invoices for completed work, with ODHS not reimbursing additional travel or incidental expenses. The procurement is specifically focused on supporting drought-affected and emergency-impacted areas in Oregon, with a primary initial focus on Klamath County.