Residential Meter Box Upgrade – Phase 16

The City of Bend, Oregon (Deschutes County) is issuing an Invitation to Bid (ITB) for construction services to upgrade 343 existing residential water meter box installations to current City Standards and Specifications (City Project No. WA27BA, Solicitation No. 26-3559). The scope of work encompasses both soft-scape locations (300 sites) and hard-scape locations (43 sites), with meter sizes of 1 inch (10 sites) and 3/4 inch (333 sites), and includes installation of standard meter boxes, relocation of meter boxes, correction of non-compliant connections, and remediation of conflicts such as tree roots, shrubs, rocks, driveways, pavers, and other utilities. Prospective bidders must be prequalified with the City of Bend and licensed by the Construction Contractors Board (or State Landscape Contractors Board where applicable) prior to bid submission and must hold a current CCB number. Sealed bids are due electronically through the City's eProcurement Portal by April 30, 2026, at 2:00 p.m., with bid opening occurring immediately thereafter via Microsoft Teams; bidders may submit written requests for clarification not less than 10 days prior to closing. The project completion deadline is June 1, 2027, and the contract will be awarded to the lowest responsible bidder based on unit prices and lump sum pricing reflecting furnished and installed costs. Bidders must provide a bid bond equal to five percent of the total bid amount, and the low responsive bidder must submit original Performance and Payment Bonds equal to 100 percent of the contract amount within two business days of bid opening. Required certifications and compliance include prevailing wage requirements under Oregon law, submission of weekly certified payroll reports, maintenance of specified insurance coverage (Commercial General Liability of $2,000,000 and Commercial Automobile Liability of $2,000,000), and adherence to various federal, state, and local regulations including Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act, and the City of Bend's non-discrimination policy.

The procurement documents do not specify any set-asides or restrictions limiting bidders to disadvantaged enterprises or small businesses; however, bidders must declare whether they qualify as "Resident Bidders" under Oregon law and must disclose any organizational or individual conflicts of interest. No incumbent vendors or current contractors are identified in the solicitation materials, and no existing infrastructure or technology integration requirements are specified beyond compliance with current City Standards and Specifications. Bidders are responsible for all aspects of site conditions, including conducting site inspections prior to bidding, providing all temporary utilities, arranging for independent licensed compaction testing, maintaining 24-hour traffic control, and obtaining all required permits and licenses at their own expense. The contract includes a one-year warranty period from the date of acceptance, with liquidated damages assessed for delays in project completion and payment processed monthly based on completed work estimates, less a five percent retainage held until final acceptance. The estimated project value is not explicitly stated in the available documents; however, payment will be structured on a lump sum basis with additional compensation for estimated 25 non-compliant connections (though the actual number may vary) at the bid price per connection, with final payment determined by actual quantities furnished and accepted as specified in the contract documents.